Author: Jennifer Brazer

In this time and age in the remote workforces region, digital transformation, interconnectivity, and mobile business, the one thing that stays on the priority list of any organization is Data Security, even more, when copyrighted business data and employees start to mix.

It is not just about ransomware attacks or malicious hackers. In today’s busy workday, we tend to overlook this factor. With policies like bring-your-own-device to work, the chances for error broadens every day.

These days, the majority of companies use many software and cloud-based apps as a way to ensure Data Security. These apps require you to keep a password on it as a way to safeguard your Data Security.

What Human Resource Professionals Should Know About Data Security

In the field of data security, Human Resource professionals require ongoing vigilance and alertness. They need to take some active steps in helping their team keep all of the sensitive data safe and sound. So what should the Human Resource professionals be required to do to fulfill this requirement?

Adopt The “Proactive Rather Than Reactive” Approach

Human Resource departments need to do all that they can when it is related to cybersecurity. They should approach a proactive than a reactive approach. In this world where technology has started to take over, the prospective for breaches has come into every aspect of the business world. Companies cannot just depend on their Information Technology departments to oversee if the workers from other departments are educated and aware of the concept of data loss and how to prevent it.

Therefore, it is the organization’s Human Resource department’s responsibility to provide training to its employees on data security and how they should keep their data safe. Employees should also be educated on what their roles are regarding data safety.

Other information, as mentioned below, should be taught to the employees and what they should do if in such cases:

1. Security protocols
2. Procedure to form strong passwords
3. A system to be followed if employees suspect that data has been breached
4. Devise has been misplaced

Tips on Data Security That Needs To Be the Priority for Human Resource

Besides giving training and development to the employees, Human Resource professionals should provide data security as much of a priority. They can do so in the following ways:

1. Execute A Risk Calculation

With the help of the bookkeeping records borrowed from the organization’s finance department, Human Resource professionals can make a risk assessment and calculation. This assessment will help them to know precisely where and what their weaknesses are. They will also know which of the company assets are of the most value to them.

This knowledge is a crucial step towards increasing and improving cybersecurity for the Human Resource. How? Because they can modify their training programs accordingly and be sure that the right lessons are provided to the employees.

2. Break down those departments that work in isolation from others (a.k.a. silos)

Get your Human Resource professionals to work carefully and diligently with other departments such as Marketing and IT. Human Resource professionals will understand exactly where the security cracks and gaps may lie.

3. Encourage And Emphasize On Accountability

Human Resource professionals have to see that the staff members are trained and informed on data security. They also need to ensure that the staff members are actively taking accountability for any data security or breeches they come to know. Human Resource professionals need to develop an internal reporting system where the employees are free to open up and share any such information.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

The advanced technology, faster internet, increased bandwidth have all resulted in increased use of the internet. The online world we are witnessing today is full of potential threats and dangers, primarily when we evaluate things in terms of cybersecurity. Online criminals are always seeking opportunities to exploit businesses as far as possible to earn money through illegal means and channels. This illicit activity indicates that our world is ruled by technology. Who learns how to bring technology to its practical use then can achieve what they desire. Cybersecurity is becoming challenging with ever-increasing cyber threats and dangers. Online criminals have been coming up with new and effective ways to steal sensitive information from the company’s servers, which could further be used for exploitation.

Cybersecurity Gets More Sophisticated, So Does Hacking!

Although technology and cybersecurity are getting more and more sophisticated— so does hacking! Online criminals have become extremely smart. They use various ways and means to infiltrate into the company’s servers and steal what sounds invaluable to them. Hacking, which was rarely seen around and considered a skilled art a decade ago, is now frequent in businesses. People who are slightly good at hacking are trying their luck on the internet for expecting to create a secure yet highly lucrative career for them. With more people taking an interest in hacking, it has become challenging for businesses to secure their networks against potential threats and dangers.

What’s more?

Modern-day hackers have been using sneaky tactics to break into the company’s servers and networks to steal vital information. This information could be used to acquire ransom and other similar benefits. Cybersecurity requires careful tracking and control, without which you cannot expect to stop online criminals breaking into your server and stealing your financial or bookkeeping records. Trust me! No business is safe from cybercriminals or hackers. According to a study, cybercriminals make American companies lose billions of dollars each year. Aggregately, the figures could surpass a trillion-dollar mark when evaluating the magnitude of cybersecurity breaches globally. This magnitude indicates that cybercriminals have a highly favorable ground to get into this profession to make money for living. 

Cybercrime Is Getting Worse Day By Day

The game has gotten intense, and people now combine their hacking knowledge, skills, and potential to operate in groups for more financial gains. From individual con artists to highly organized crime syndicates, everybody is getting affected. Attacks are getting bigger and better with time and a high success rate. This rate raises serious threats to your cybersecurity, to which you need to develop the desired prevention plan. WannaCry, ransomware was one such example that caused an uproar in the world and also amid cybersecurity agencies. The magnitude of ransomware was so significant that it affected every sector of the society, including farewell and government institutions, hospitals, airports, farewell, and more.

These days, most cybercriminals have their agendas, influenced by things other than money. They target MNCs, politicians, social workers, etc. on personal grounds or due to different societal biases, suggesting that cyberterrorism is also on the rise. It is to note that a slight misrepresentation of information can cost a person his/her reputation. Hence, people need to protect their social, political, business, and private profiles and identities from cybercriminals for tackling cybersecurity threats.

Artificial Intelligence and Cybersecurity

The era of artificial intelligence is upon us, which means that Al-powered cyberattacks will make fighting cybercriminals even harder. Hackers have become smart. Now, they are using superior technology, empowered by Al for breaking into your company’s system and server, to which IT experts have no clue how to deal. Such attacks are so strong that it gets hard for companies to protect their sensitive information from cybercriminals. Similarly, technologies like artificial intelligence, big data, and machine learning can also help businesses protect their data or critical infrastructure from attackers. These technologies improve corporate defenses, and IT experts are upgrading their skills to counter cybersecurity threats to ensure the growth and prosperity of the company.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Being a victim of cyber-attacks can have lifelong effects on one’s life. One of the most common tactics that these scammers use is sending fake emails claiming to come from your bank or any financial institution and requesting your personal information.

Because of multi-layered character and complexity, cybercrime has become a more profitable business than drug trading. As per the latest research, the global impact of cyber-attacks has risen to $3 million, which makes it more profitable than the global trade in cocaine, heroin, and marijuana altogether.

In this sense, the economic loss to one can be a profit to others.

In addition to this, when a business faces a loss because of malware attacks, data theft, or data security-related incidents, it is beneficial to these cybercriminals.

Be it a bureaucratic or commercial, cybercrime is undoubtedly one of the biggest threats to organizations and companies. 

The biggest threats to a business are often related to the most noticeable kinds of cybercriminals, just like:

The Hacktivist

Hacktivists are the kind of cybercriminals that chose to target their enemies with reputational damage, data theft, and the website’s defacement. The process of hacktivism is a real challenge to Global affairs and is also a reliable instrument.

 In the modern world, hacktivists can be found worldwide and support all kinds of causes. Although the attacks of hacktivism are not directly linked to loss of money, there can be something much severe going on behind the defacement of a website. But, eventually, it all leads to money loss.

The Insider or a trusted Employee

It is hard to believe but an insider, often a privileged worker can access an organization’s sensitive information and financial data. This trusted employee might intentionally or unintentionally be a part of a cyber-attack operation. These insiders might compromise the organization that they work willingly through any external influence or carelessness.  Otherwise, they might have been a victim of blackmailing or a scam. What makes these privileged employees hard to counter and foresee, is the uncertainty of his nature. In other words, it can say that the defense against the cyber-attack should begin with the insiders.

Money Mules

Without the money mules, no crime can function, including cyber-crimes. These money mules are known as the concluding link of effective cyber-attack operation. They are known as the cybercriminals that make the dirty money untraceable and ready to use. This process is usually done through money transferring, payments through the internet, and online auctions. 

Money mules are mostly motivated by desperation and greed for money. They typically perform these activities through the home, casual internet café, or Wi-Fi hotspots to hide their activities. They are capable of transforming the benefits of cybercriminal activities into the untraceable money. These cybercriminals are recruited from all over the world, and they are crucial to the schemes of money laundering. In the continent of Asia and Australia, these cybercriminals are mostly international students, whereas, in Europe, these criminals are usually the retired people.

Black Hats

The black hats are the cyber-criminals that are responsible for scam tech support calling and harvested banking authorizations. The black hat cyber-criminals have dedicated themselves to cyber-attacks, and these cyber-criminals know human psychology as well. 

Moreover, these days the black hat cybercriminals can also be called people in business operating a business model known as MaaS (Malware as a Service). They are also capable of outsourcing the cyber-crimes. Thanks to Malware (MaaS), every wannabe can now join the vast family of cyber-crimes.

Antivirus Industry

The antivirus industry is on the other side of cybercrime and underground operations related to cyber-attacks. With the evolution of cyber-attacks and cyber- threats, the Antivirus industry is also transforming and developing. SIEM (Security information and event management) has always been the rapidly growing segment of an International protection software market in 2015. Operators need to invest in second-generation software such as anti-ransomware and cloud-based solutions for the future security of systems.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Every day in this digital era, businesses and individuals alike face the daunting task of handling a growing volume of documents and data. The advent of digital document storage systems, also known as document management systems, has transformed this challenge into a strategic advantage for those who are willing to embrace it. But what exactly are these systems, and in what ways can they revolutionize our workflow? Let’s explore the impactful realm of document management and how a digital document management system can be a game-changer.

The Evolution of Document Management

Gone are the days of cluttered filing cabinets and towering paper piles. With technological advancements, our document management strategies have significantly improved. Traditional paper-based methods are outdated and riddled with inefficiencies and risks of errors, damage, or loss. Transitioning to a document storage system paves the way for more efficient, error-resistant operations, leaving behind the paper-laden past.

Embrace the digital revolution with a document storage and retrieval system at the forefront. The surge in cloud storage options has unveiled a world of potential, allowing us to manage, categorize, and access documents from anywhere at any time. This shift has facilitated the development of sophisticated document management software that not only replicates traditional filing systems but also offers a plethora of additional benefits.

Benefits of Document Storage Systems

Increased efficiency and productivity

Implementing a comprehensive document management program renders the arduous task of manual document hunting a thing of the past. These systems feature advanced search capabilities, enabling rapid information retrieval with minimal effort. By refining the document search process, document management software significantly boosts your team’s focus on critical tasks, thus enhancing overall productivity.

Enhanced security and compliance

In today’s world, where data privacy and security are paramount, a document management system is a robust safeguard. With features like stringent access control, encryption, and detailed audit trails, your sensitive data is well-protected and aligns with strict compliance regulations, offering peace of mind against unauthorized access or data breaches.

Cost savings and environmental impact

Embracing a document management system eliminates the need for physical storage and slashes costs associated with printing, filing, and maintaining paper records. Moreover, by going digital, you champion green living and contribute to a sustainable future, reducing your organization’s carbon footprint, a vital component of eco-friendly document management.

Improved collaboration and remote work

DSS enhances team collaboration, enabling real-time file sharing and editing through its cloud storage software. This document management system’s open-source solution allows multiple users to work on the same file simultaneously, fostering a productive and cooperative work environment that aligns with the growing remote work trend.

Real-world success stories

To illustrate the tangible impact of DSS, let’s explore some real-world success stories:

By implementing a DSS, a healthcare organization advanced its healthcare document management, integrating it with its EHR system. The adoption of electronic signatures and digitized records cut document retrieval times by 90%, significantly improving patient care coordination.

A legal firm transformed its legal document management by leveraging a DSS with a robust document control system. This move facilitated quick navigation through their extensive legal documents and case files, thanks to advanced search capabilities and stringent access controls, thereby saving time and enhancing client service.

A global manufacturing company employed a DSS for their enterprise content management, centralizing their technical documentation and SOPs. Access to up-to-date information through their documentation management software reduced errors, ensured compliance, and streamlined operations.

Choosing the Right Document Storage System

With numerous options available, choosing the best DMS for your organization can be daunting. However, prioritizing a system with seamless integrations and a user-friendly interface is key to making an informed decision.

For enterprise businesses, scalability in document management system software is essential. Select a system that can grow with your business, managing increasing document loads and changing user needs effectively.

It’s important for the DSS to offer robust integrations with your current tools, such as email clients and project management platforms. Such adaptability positions it as an optimal document management software, streamlining your workflow and boosting efficiency.

Select a document management system with a user-friendly interface that demands minimal training for swift adoption and optimal use. This type of system streamlines complex processes and boosts productivity within your organization.

Seek out a DMS (document management system) provider known for exceptional customer support, which should include comprehensive training materials and quick resolution of issues. Outstanding customer support is fundamental to users’ smooth functioning and satisfaction in any document management system.

Implementation Best Practices

To ensure a successful DSS implementation, follow these best practices:

• Assess your organization’s needs and define clear goals and objectives.

• Develop a comprehensive plan, including a timeline and milestones.

• Involve key stakeholders and communicate the benefits of the DSS to foster buy-in.

• Provide thorough training and support to employees during the transition.

• Monitor adoption and usage metrics to measure success and identify areas for improvement.

The Future of Document Management

With the continuous advancement of technology, document storage systems will also progress, incorporating artificial intelligence and blockchain technology for smarter document handling, including advanced classification, extraction, and analysis. These enhancements will bolster document security and integrity, while predictive analytics will leverage DSS data to offer insights that drive strategic decision-making.

Conclusion

Document storage systems have become an indispensable tool in the digital era, not merely a fleeting trend. Organizations that adopt these robust systems gain remarkable efficiency, security, and the ability to collaborate more effectively. The advantages are undeniable, ranging from heightened productivity and cost reductions to better compliance and the facilitation of workflow automation.

If you haven’t made the strategic investment in document management yet, the time is now. The era of advanced document management has arrived, and early adopters will be in a prime position to thrive in the forthcoming years. Embrace the capabilities of DSS and propel your organization to unprecedented success.

 

Frequently Asked Questions

Question 1: What are the primary benefits of using a Document Storage System (DSS)?

Answer: The advantages of utilizing a DSS consist of the following;

• Increased Efficiency and Productivity; Swift access to information and simplified document search procedures.
• Enhanced Compliance: Safeguarding data through features such as access control, encryption, and audit trails.
• Cost Efficiency and Environmental Impact: Lower expenses related to physical storage and printing while also supporting environmentally friendly practices.

Improved. Remote Work: Facilitating file sharing and editing on its storage platform to foster an environment conducive to remote work.

Question 2: What criteria should be taken into account when choosing a Document Storage System?

Answer: When opting for a DSS, it is essential to consider the following factors;

• Integration and User Friendliness: Ensuring integration with existing tools and having an intuitive interface.
• Scalability: The system should be capable of accommodating evolving requirements and managing increased document loads.

Question 3: How can Document Storage Systems (DSS) impact the future of document management?

Answer: Future DSS will likely integrate artificial intelligence and blockchain technology for smarter document management, including categorization, extraction, and analysis capabilities. Predictive analytics will use DSS data to provide crucial insights, enhancing document security, reliability, and strategic decision-making.

Question 4: What are some best practices for implementing a Document Storage System (DSS)?

Answer: Best practices for DSS implementation include:

• Evaluating your organization’s requirements and establishing clear goals.
• Creating a plan with timelines and milestones.
• Involving individuals and explaining the advantages of the DSS.
• Offering training and assistance to staff members during the transition.
• Tracking adoption rates and usage data to gauge effectiveness and identify areas needing enhancement.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Virtualization is the process of the creation of the software representation of something rather than the physical implementation. Virtualization can increase the adaptability, flexibility, and scalability of the IT environment and significantly reduce costs. It also accelerates the deployment of workloads, improves their performance and availability, and enables the automation of processes, resulting in the company’s IT infrastructure becoming more manageable and economical. 

Only by separating applications and information from a complex and unyielding core infrastructure, do companies have a new level of flexibility and management of IT services. Having chosen this path, they can also position themselves to take advantage of the external “private clouds” in the future and the next generation of IT services.

Virtualization allows you to manage IT resources as a smooth, flexible, and dynamic environment. Also, by using applications more efficiently, capital and operating costs are significantly reduced. With minimal cost, you can configure applications, refine service levels, response time, security policies, and availability.

 

Reducing the cost of IT infrastructure

Virtualization technology simplifies the IT infrastructure and allows small and medium-sized companies with their modest budgets to use their servers, storage systems, networks, and other resources at a lower cost. Virtualization transforms physical systems into virtual machines, consolidates servers and information stores, improves server utilization by up to 80%, reduces capital costs (CapEx) to 50%, and reduces operating costs (OpEx) to 60%. Bookkeeping can help the company in keeping the records of the financial statements of the company. Companies can save on renting space, reduce the cost of electricity and cooling to 60%. They can also simplify and automate management, which will require much less everyday IT resources. Moreover, there is a further cost reduction through accelerated application development, improved test environment, and application availability after deployment.

Increase the level of application availability, smooth operation

The availability of applications and data security are the main priorities for any organization, but in small and medium-sized companies, this often lacks resources and funding. Virtualization can offer complete continuous application availability, data protection, and simplify and automate data recovery after a disaster. Automatic updates for rapid error correction software for server hosts and virtual machines and an integrated firewall, support security policies for the existing environment. The organizations can test more applications in a deployed and optimized experimental environment after testing in a safe environment. As a result, downtime for essential business applications reduces. Virtualization helps protect critical data and applications, which results in making the business processes smoother. It protects the data by making the business processes more efficient, and they should not require the adoption and implementation of data.

Simplify IT infrastructure, increase productivity

Typically, IT infrastructure management is a complex process, often inefficient when resources are excessively “inflated,” and IT assets are not fully utilized. Virtual IT infrastructure can transform the data center by simplifying and increasing productivity. Virtual solutions are easy to deploy, easy to use, and manage. By isolating virtual services from the physical infrastructure, companies can utilize data warehouses, networks, and computing resources more efficiently. Virtualization frees IT, professionals from unskilled work and allows them to focus on the company’s strategic objectives. It will also enable you to speed up the configuration of new applications and reduce the time between the request and response. The visualization also helps in the centralization and increases the efficacy of recovery and backup tasks. The management of virtual infrastructures allows for quick connection and control of resources when business tasks change. Thus, a more “sensitive” business infrastructure exists.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Digital transformation and the implementation of virtual technology is a hot topic for many enterprises. This topic is more than just the introduction of new technologies for the workplace. It is often necessary to follow it to remain competitive in a rapidly changing world. The transition to a virtual workplace is an essential step for a modern business to succeed in the business world.

There is new research on how companies can move from the traditional environment in the office to a virtual workplace, which enhances business processes, the main objective of digital transformation. About 62% of respondents expect that in the next two years in their organizations will be introduced to such new technologies as virtual consultants and assistants. Also, 58% of respondents expect active investments in technologies to develop and improve virtual consultants in the next couple of years to build a productive organizational culture.

Bookkeeping keeps the company’s records by introducing and implementing virtual technologies and the development of the virtual workplace.

The point is that today’s digital enterprise no longer consists of executives and managers. Employees of the organization work together during projects and interact with customers and partners. Virtual employees do not exist in the physical sense but play an essential role in the organization. Although artificial intelligence is still in its infancy, it is advanced enough to create virtual assistants in banking industries. Other than that, the execution can be different: visualized, like bots, built into specific applications. Virtual assistants use artificial intelligence mechanisms and machine learning technologies at the virtual workplace to search, prepare, and generate answers to basic questions. The organizational culture is directly linked to virtual technologies because modern organizations use advanced technologies and work virtually.

According to a poll, about 30% believe that they have advanced in their digital transformation initiatives and are already reaping the fruits. While others are still at the planning stage of the transition. 45% of respondents said that customer satisfaction grew as a result of the use of digital workstation technologies. One of the reasons why companies can abandon digital transformation is their organizational culture. Frequently used technologies and corporate culture hamper, rather than encourage, a change of approach to work organization. The organizational culture can be developed effectively by the introduction and implementation of the virtual workplace.

Nevertheless, the most critical obstacle to introducing a new style of work respondents was the complexity of the enterprise’s IT infrastructure, in the second place – the obstacles to the organizational plan.

During the survey, IT managers identified several key technologies contributing to the implementation of the digital workplace strategy: mobile technologies, BYOD, virtual office, and the virtual workplace. Mobile technologies are used by customers and companies everywhere, so the digitalization plan requires widespread use of mobile applications and services. BYOD promotes employees’ freedom to choose their working tools (computers, laptops, mobile equipment), integrating them with the corporate IT infrastructure. The development of communications, video communication, teamwork allows employees to be in touch, effectively participate in the overall work, being physically in different places.

And how do you proceed to a digital enterprise? What technologies do you use, and what do you notice improvements?

The answer to these questions can is through the advanced technologies in the company, which will mainly comprise virtual technologies. The workplace should emphasize the virtual workplace and its role in the development of organizational culture attention.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Cloud computing and the global spread of the Internet have allowed enterprises to expand their markets and customer bases. The scalability and flexibility of cloud computing is hurting enterprises to expand their computing systems in accordance with business requirements. This flexibility reduces the need for capital investment in equipment that may be needed in the future.

Also, it allows you to make decisions about the establishment of services for calculations and data storage at a more detailed level. If there is peak demand for one or two days, you can create additional servers in the cloud. When the demand subsides, you can free these resources. Flexibility in calculations and storage is an indispensable element for ensuring the quality of service. However, this is not the only factor. From the point of view of the user, the quality of the application is determined, in particular, by its “responsiveness.” Applications that are perceived as slow to work from the user’s point of view are problematic, and their use can cause user dissatisfaction and loss of revenue. A one-second page load delay results in:

• Reducing the number of page views by 11%
• Reducing customer satisfaction by 16%
• Loss in terms of money at 7%

Reduce application response time

The “responsiveness” of applications is affected by many factors. For example, how the code is written, how the database was designed, bandwidth, and network latency. One way to improve application performance is to optimize application code, and bookkeeping can also be used for saving the financial records and data of the company. It includes:

• Choosing more efficient algorithms
• Code analysis to identify time-consuming functions
• Rewriting queries to the database in such a way that less data is returned.
• Optimizing the database architecture – creating additional indexes and other measures to reduce the number of I / O operations performed by the database

The introduction of improvements at the program level in some cases can significantly improve performance. Such improvements can be expensive and take longer than other approaches.

 

Equipment options

Also, cloud computing allows enterprises to implement a well-known, but the sometimes questionable, approach to “throw additional equipment at the solution.” It may turn out that it will not be faster to revise and fix the code but to scale the servers on which it is running vertically.

You can also implement vertical scaling by deploying the application on a server with a large number of cores and faster storage devices. Applications that are suitable for servicing distributed loads can be scaled horizontally. This scaling involves adding additional servers to the load balancing cluster and allowing the load balancer to distribute the work among a large number of servers.

Both of these approaches in cloud computing help increase performance, assuming that there are no bottlenecks outside of the servers (for example, the time spent performing I / O operations in the storage array). If I / O performance is a problem, you can improve performance by moving to faster storage technology.

Although optimizing the application code and database architecture often increases the server’s throughput, these improvements do not always reduce the response time of the application. You cannot reduce network latency, that is, the time it takes to send data between two network devices, by improving the algorithms on the server or optimizing database queries.

 

Cloud acceleration

The term “cloud acceleration” refers to cloud computing technologies that reduce the “responsiveness” of the application as a whole by reducing the time it takes to deliver content to the end-user. We will not go into the technical details. Still, it should be noted that you can implement cloud acceleration in combination with content delivery networks (CDN) to distribute content on the globe and reduce network traffic due to special optimization. With the implementation of cloud acceleration, there are four main problems:

• Scalability and geographic reach
• Redundancy
• Consolidate services
• Expenses

To successfully implement the cloud acceleration solution, you need to investigate each of these problems.

 

Scalability and geographic reach: Physical and technical factors limit network capabilities. You will never be able to correct the laws of physics to increase the speed of signal transmission. Although the organization can improve the technical characteristics of its network equipment, its business still depends on the infrastructure used by various Internet service providers (ISPs) in the world. CDN compensates for network restrictions by supporting copies of data around the globe and, when responding to a user’s request, use the resource closest to it and the best path between endpoints. For example, a client from Amsterdam can receive content from a data center in Paris, whereas a client from Shanghai will receive the same content from a data center in Singapore.

Enterprises can deploy and maintain their own data centers or infrastructures by placing them on the territory of providers (co-location) and covering the whole world. Such a deployment must be sufficiently dense to ensure global reachability and the ability to respond to requests from customers, employees, and partners, wherever they are. In addition, these configurations should contain enough scalable equipment to cope with peak requests that each data center may encounter.

 

Redundancy: Another consideration is redundancy. The equipment breaks down. In the software, failures occur. Network connections are lost. If the data center fails, other data centers around the world should change their configurations to respond to the traffic that was served by the failed site.

In addition, redundancy means storing up-to-date copies of the content. There must be replication procedures that ensure the timely distribution of content between all the data sites.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Confronting debt can be unpleasant and uncontrollable. However, it is essential to recall that regardless of the amount, you may feel stuck between a rock and a hard place, you can get yourself out of debt. You can completely do this. Here are the initial steps you could take to reduce debt.

Step 1: Start listing your debts

The first thing you have to do is list your debts.  You already know the existence of your debts, but it is essential to see it in more detail. You can be sure that the bookkeeping method will suffice for this, do not have to sketch pages. Bookkeeping will also allow to accumulate total debts, pay monthly installments and interest rates, and make more accurate decisions at the same time. List where to whom, how many pounds you owe. Make a note of it all, and a few titles will work for you.

Step 2: Keep an eye on monthly spending

Start analyzing all monthly expenses, that is, all costs with no exceptions. There may be unnecessary expenditures you make, try to end these expenses. Try not to postpone some non-emergency spending for a while. One of the best ways to consider spending and discover unnecessary expenses is to make a comprehensive budget. With a detailed budget, you can see your costs, find your unnecessary expenses, and have an idea about your income-expenses. At the same time, you can track your monthly expenses and reduce your costs by learning the crucial areas where you can create more savings.

Step 3: Give priority to your debts

Begin analyzing your spreadsheet to build the best strategy that will help you escape debt.  Those debts that have the highest interest are the priority. Next, it is best to pay down your smallest debts and use the surplus once paid to tackle more substantial debts. Higher financing costs prompt rapid accumulations of debts and result in paying a higher sum through the span of your debt reimbursement. The speedier you can dispose of high-interest and smaller debts, the better.

Step 4: Think about ways you can earn more income

It can be difficult, but you must think of ways to get more income. For example, in some jobs, more work may lead to more, and relatively less expensive, benefits. You may be reluctant to do additional work. The extra income you will earn will allow you to reduce your debts more quickly and finish your payments.

Step 5: Create your debt payment strategy

It’s almost over. Now you need to create a strategy to start finishing your debt payments. When creating a debt settlement strategy, you must first consider your interest and your due preferences. Your priority is always to close off the high-interest debt. When you try to close your debts, be sure of the steps. Learn to save money and control your expenses by considering your budget and focusing on your debts.

Step 6: Do not try to finish without setting a goal

Set goals for finishing debts. If you put the target, everything will be easier. For example, at the end of the full maturity of your high-interest loan debt, set the payout goal without delay. You can do this for every debt and total debt.

Step 7: Protect your financial future

The last thing you want is to hit the hole after you’ve done all that. The final step in debt repayment planning should include a comprehensive plan to stay out of debt. This planning implies making a strong commitment to changing spending patterns and entire financial habits. Similarly, as racking up a heap of debt doesn’t occur instantaneously, debt reimbursement would not come rapidly. In any case, with commitment, want, and a well-ordered debt reimbursement design, you can free yourself of debts and remain that way for a long time.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Not everyone in this World can efficiently save money. Saving money is an art that requires following some simple steps. Saving money is something that every individual should do. Many people tend to save less and spend more. Saving is complicated. We don’t learn how important it is to invest in a more profitable future from a young age. If concerned about the financial problems, so everyone should start to learn to manage their finances by the experiences that are living in their path of professional and personal growth.

Fortunately, some effective methods are available to save money. Sometimes the toughest part about saving money is to get started. It can be challenging to identify the simple ways of saving money and how to utilize these saving to achieve financial objectives. The following are four effective money-saving habits that can help in developing practical saving plans. Here are some tips for saving better:

Record Your Expense

First, record your expenses for a month. By doing this, you get an idea of ​​how much you are spending. Many of our habits are dependent on the use of a mobile device. A smartphone app can be useful in recording your daily and monthly expenses.

Budgeting

Once you have a plan of what you pay in a month, you’ll begin to arrange your recorded expenses into an executable budget. Your budget ought to define your costs to qualify for your income. So you’ll be able to arrange your payments and limit overspending. Additionally, to your monthly expenses, consider the costs that are often not monthly, like automobile maintenance. Realize a lot of data concerning making a budget. Cash flow is vital for every business, and it is essential to ensure effective budgeting. Bookkeeping can systemize your cash flow and keep everything updates, including your payments, expenditures, and debts.

Spending Less than Your Income

Try to increase your monthly income by discovering approaches that bring in more money. This increase could come from taking up part-time jobs or making money through a hobby like photography. While you are increasing your income, also create strategies to decrease your expenses. Create a list of your expenses. This list will help identify those expenses you can adjust.

Create a Saving Account

When you receive your salary, deposit a set amount of money into your savings account. Set up an automatic transfer to make this transaction easier and hardly noticeable. Be strict with yourself, and do not pull money out of your savings account except for an emergency.

Most of us are aware that we have to develop a budget, save our capital for the future, and keep ourselves out of debt, but have difficulty executing the plan. These four effective money-saving habits, if followed, could result in building prosperity.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Capital is vital for every business, especially for a start-up business. However, there are several sources from where the new company can take finance. Therefore, this article will discuss the ten best ways to establish business credit and ensure proper bookkeeping. 

 

Bank loan

A business can get credit by merely getting a bank loan for a start-up idea is extremely difficult and unlikely, unless the person already has enough funds or collateral. However, this method is beneficial for a new business to fund the company initially. This method can also provide excellent opportunities for the entrepreneur in terms of investment.

Gain a customer or business partner

If a person has a good idea and can embody or present it with passion, he can already contact existing customers or business partners. Possibly, he can inspire them so that they invest in their business, of course, not without participation. A person should, therefore, carefully consider whether this form of fundraising fits for him.   

Incubators

The term incubator originally comes from medicine. In the start-up area, the incubator is a facility or institution specializing in creating the perfect conditions for growing companies. Incubators offer founders many opportunities, especially advisory services and financing. Companies that “grow up” in incubators have a significantly higher survival rate. An example is Telefónica’s start-up program Wayra in Germany, which promotes company founders in the Internet and telecommunications field.

 

Venture capital

Several investment companies specialize in investing in venture capital in early-stage start-ups. The goal of the investment companies is to sell the purchased shares later profitably, i.e., to earn at the exit of the start-up. In addition to capital, investment companies also provide their business know-how. However, this also increases the voice of the lender. Among the leading early-stage venture capital investors in Europe are the companies Target-Partners and Earlybird.

Business Angels

These are the most successful company founders with high equity capital through the sale or initial public offering of their start-up. Through years of experience, they have excellent know-how and widespread networks that they provide to the founders. Business angels often become active in the first phase of the business start-up. They are fully involved in the start-up process. In Germany, there are about 40 business angel networks. As a prerequisite for the first contact, the entrepreneur should be able to present himself and his idea correctly and have a business plan. 

Crowdfunding

The latest variant of fundraising is crowdfunding. The big difference between traditional financing options is that the number of lenders increases significantly. Because here invested not a single company or a unique business angel, but a variety of people, the mass. Crowdfunding sets a minimum amount of capital before the action starts. Every investor or, in this case, Crowd funder receives a small reward as a thank you. One of the most well-known crowdfunding projects, Brainpool launched the idea to bring the TV series, Stromberg, in the cinemas. As a target, the company wanted to collect a million euros, which succeeded after only one week.

 

State funding

The promotion programs of KfW exist for different financing situations. In general, these loans come from house banks. Since the banks often have little interest in the mediation of government funding programs, the entrepreneur should, as a founder to inform himself in advance and ask specifically at the bank. An overview of KfW’s funding programs comes from the founder pages of the bank and the corresponding sections within the Starting up founder. 

 

Friends and family

If a person knows people with high equity in his family or friends circle, do not hesitate to introduce them to your idea. However, the person should, as with foreign investors, regulate everything very clearly and honestly. Otherwise, they risk damaging these relationships. 

 

Self-financing

Nowadays this variant is as cheap as never before. Ninety percent of all start-ups are self-financed. It may take a bit more time to save starting capital or start with little money. The benefits are immense. The investor retains full control over the business while still having 100% of profits.

 

Identification of the source of problems

Money problems can have different origins: lack of profitability (this is the most severe case), growth too great, temporary difficulty, unforeseen event, capital too weak. The entrepreneur must understand the source of his problems and know how to explain them. This understanding implies having a basic level of financial analysis. Ask an accountant for a clear explanation and have it repeated if you do not understand what he is saying.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.