Secure Bookkeeping: 9 Tips

SME Bookkeeping - Complete Controller

Managing and recording financial documents and records can be challenging, mainly if they are disorganized and inefficient. There is a risk of losing them when they are in paper form. However, with some cloud storage services, significant security issues are at stake, as bookkeeping records can fall prey to malicious viruses and dangerous hackers.

Use the following nine tips and tricks for effective business bookkeeping and maximum security.

ADP. Payroll – HR – Benefits
Use Accounting and Bookkeeping Software

Although you can handle all your documents in paper form, going paperless through cloud-based accounting software will enable you to manage and record your bookkeeping documents more efficiently. 

Accounting and bookkeeping software enables users to handle all the basics of bookkeeping. It provides easy-to-use management tools to help the organization be effective and improve security. Vital templates for check printing, deposit slips, business records, and invoices are part of the package that comes with the software.

Another benefit that accounting software provides is the ease of accessibility. Once you have all your essential data on the software, you can access it anywhere. The accessibility is because cloud-based software has applications that can be used on a smartphone, providing easy access to the records. 

Maintain a Chart of Accounts

Small businesses must maintain a ‘chart of accounts,’ a list of accounts and bookkeeping records that help categorize all financial transactions in your business. You may own several different titles, depending on the type of processes taking place in your industry. There are five types of business accounts that you can find:

  1. Liabilities
  2. Assets
  3. Owner’s Equity
  4. Income
  5. Expenses

CorpNet. Start A New Business NowPractice Diligence with Tax Forms

If your small business has paid contractors and employees, it is important to stay attentive to the tax forms your business prepares. An essential factor you must consider for your small business is ensuring that the employees working in your firm have the forms they need at the required time to avoid penalties or interest. Make sure you set aside ample cash to cover all the payroll taxes that will apply to your employees’ wages.

Do not Combine Business and Personal Finances

One of the most critical bookkeeping tips you must practice is ensuring that your personal and business transactions combine in any way. Your business is viable, and you must treat it that way. Combining your finances with the company’s expenditures will make tracking the organization much more complex and difficult to track records. Always ensure that you have a different checking account and separate credit cards for your small business and personal life to avoid confusion and ensure effective organization, saving time and money.

Outsource Your Bookkeeping Needs

Business owners have the option of outsourcing their bookkeeping needs. Bookkeeping is especially helpful for small business owners who run a business and play the role of a bookkeeper themselves. You can divide the tasks and responsibilities while lowering the burden and enabling you to allocate the time to something else that is beneficial to your business.

Outsourcing a bookkeeper is cost-effective and accurate. Secondly, instead of spending money on training a fresh bookkeeper, an experienced outsourced bookkeeper will provide you with effective bookkeeping straight up.

Contact Professionals

When bookkeeping for a small business is considered, there is a high chance that things can go wrong. In certain situations, the most intelligent decision is to contact a professional. Bookkeeping and accounting experts will help you set up your bookkeeping system to minimize errors and mistakes. While mistakes might prove costly at times, they can significantly damage the business, so they are a wise investment.

Download A Free Financial Toolkit
Practice Daily and Weekly Reviews

For a small business, checking your bookkeeping records every month is not sufficient. To stay updated on any changes in your business, you must track your documents daily and weekly. Being updated regularly will also enable you to keep track of any current invoices, see all expenses, and understand your cash flow.

Save as Much Paperwork as Possible

Paperwork has a higher chance of falling prey to disastrous events. Paperwork can negatively affect a business because your business will not have any proof if you must prove your tax filings. Cloud-based software lets you stay more organized and keep essential bookkeeping documents safe.

Consider Profitable Deductions

Tax deductions can greatly benefit your small business. Effective business owners maintain proper bookkeeping records to ensure that they get the most out of all tax deductions, enabling them to invest that money elsewhere.

Complete Controller. America’s Bookkeeping ExpertsAbout Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.Cubicle to Cloud virtual business