Define the requirements of travelersFirst, it is essential to define the constraints and imperatives of travelers to organize their trip:
- Number of participants
- Travel dates
- Requirements of the stay (meeting room with a video projector, camera, additional luggage, transportation, choice of a specific airline)
- Appointments and people to meet place, date, time, duration
- Official documents: Identity card or passport
Choose the destination according to the specifics of your business tripBefore choosing your destination, make sure it meets the needs of your business trip. Make sure that it is within budget and offers everything you desire your trip to have and offer. It is imperative to check that the selected period is conducive to the organization of your journey and that you will not encounter a terrible time on your arrival. Do not hesitate to seek advice from a travel professional! Your challenge is to find the ideal destination so that this trip remains engraved in the memory of your company’s employees and customers.
Choose the type of transportChoose an ideal type of transport for the transportation of business trip participants. Depending on the geographic location of your destination and the budget of your trip, define the appropriate transport (plane, bus, or train) and be sure to specify the city of departure to the professional in charge of your group trip.
Choose the type of accommodation and the type of cateringChoose accommodation that is conducive to welcoming a group that can meet the constraints of your corporate travel organization. Favor a hotel close to the city center if you wish to organize tourist activities in the city’s heart or your business meetings in the town, for example. Depending on the destination and the period chosen, you can also choose to accommodate your employees in tourist residences or holiday villages.
Regarding catering, prefer a hotel offering full-board or half-board options if you want your employees to discover the finesse of local products in your destination. You can always plan an evening in a traditional restaurant or a meal outside. Be mindful of the dietary needs of employees and customers.
Be sure to specify visitors’ requirements when you delegate your project to the professional in charge of your business trip (number of “single” rooms, meeting room in the hotel, etc.)
Choose the activities according to the specificity of your business trip and groupPlan the activities adapted to the profiles of your employees or customers! Remember that unforeseen events may occur during your trip, so it is vital to plan a rescue plan in case of bad weather if you had initially planned outdoor activities. Rain or shine, you’ll want to have alternative activities planned for your staff and patrons.
Before the company trip, the company manager or the Works Council can present the program of the trip during an information meeting with the employees. It is a time where managers and employees can openly discuss any questions, comments, or concerns about travel. Overall, company destination trips are always a great idea, growing a closer network, communication within the business, and morale! About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.