Cost per Occupancy Essentials

Costs Per Occupancy - Complete Controller

Cost per occupancy is a usual term and might refer to the occupancy costs related to hotel management, properties, or commercial real estate. Before acknowledging cost per occupancy, it is essential to comprehend what occupancy costs entail and determine them.

Occupancy or operating costs are a group of costs associated with maintaining a property. While leasing a property, the contractor will pay his proportionate share of the operating cost based on the leased area. In most cases where occupancy costs modify frequently, certain variable factors, including maintenance, weather, and other requirements. 

These factors will require exceeding the preliminary budget, and therefore, the proprietor will have to make mandatory alterations to transmit his burden to the contractor. Once this cost is recognized, determining the price per occupancy becomes much easier. 

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Elements of Occupancy Cost

A tiny portion of the occupancy cost of a commercial property includes:

  • Property taxes.
  • Repair and maintenance.
  • Building insurance utilities.
  • Landscaping.
  • Some voluntary prices are negotiated before drafting a lease agreement.

Various fees are considered to identify the cost per occupancy, including rent, additional services, load factors, and refund of occupancy costs. 

An occupancy cost has two significant components: fixed and variable costs. 

Fixed costs: 

A fixed cost is a fee that does not change with increasing or decreasing sales or productivity. You must pay it in a timely manner regardless of the business’s activity or performance. The fixed cost helps generate desirable profits. 

Variable costs: 

Variable costs refer to charges related to production. Unlike fixed costs, variable costs improve as production increases and lessens, and vice versa. Variable costs include raw materials and utility bills. For instance, a restaurant chain that sells French fries will need to increase its purchases of potatoes from vendors to enhance sales. 

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How to Calculate Cost Occupancy

Businesses must keep track of cost occupancy and the costs connected with non-operating activities, including internet bills on loans. Both accounts differ in a company’s accounts, allowing financers to determine how costs are associated with income-generating activities and whether the business can run more efficiently. 

Trimming a company’s cost per occupancy can diminish productivity and profitability. Reducing excess costs increases temporary profits, which can eventually hurt the business’s income. For instance, if a company reduces its advertising costs, its earnings will increase since it cuts down the occupancy costs. 

The following formula is useful for calculating the occupancy cost. Additionally, you will get the information required from the company’s income statement to report the financial performance for the period. 

Now that we have successfully comprehended occupancy costs and what they contain, it is time to acknowledge cost per occupancy, which refers to the cost acquired by each tenant. In other words, cost per occupancy is a mechanism that relies heavily on total occupancy costs. 

Operating costs = cost of goods sold + operating expenses

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  1. Take the total cost of goods sold from the company’s income statement, also known as the cost of sales. 
  2. Look out for total operating expenses, which must be further down the income statement. 
  3. Add total operating expenditures and COGS to approach the total operational costs for the period. 

The resulting figure will provide cost per occupancy, which helps recognize the proportion of the total cost contributed by each occupant. Careful identification of each cost head is significant in arriving at a particular figure.

Remember that the three components of the total occupancy costs illustrated in the formula are associated with cost elements. 

You might study occupancy costs by utilizing the occupancy sales ratio. They can also divide the sales figure to determine the occupancy ratio. Furthermore, you might calculate the occupancy cost by area by dividing the sales figure by the square feet of a particular property. 

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