MBA Leadership Skills That Work

MBA Leadership Skills:
8 Ways to Lead More Effectively

MBA leadership skills are the practical abilities—strategic thinking, executive communication, emotional intelligence, decision-making, and team management—that help you set direction, earn trust, and deliver measurable results while guiding teams through change. The strongest MBA leadership skills blend business strategy with human insight so you can lead confidently, even when the data is incomplete.

Over the last 20+ years running Complete Controller, I’ve had the privilege of working alongside founders, CFOs, and executives across nearly every industry you can name—from restaurants to real estate to SaaS. What I’ve noticed is that the leaders who move fastest aren’t always the smartest in the room. They’re the ones who align people, clarify priorities, and follow through. In this article, I’ll walk you through the eight leadership skills that separate effective operators from busy ones, share a case study on how Satya Nadella transformed Microsoft, and give you a practical shortlist of habits you can apply this week. Let’s get into it.

What are MBA leadership skills, and how do they help you lead more effectively?

  • MBA leadership skills are the core abilities MBA programs develop: strategic thinking, executive communication, decision-making, emotional intelligence, and team development.
  • They help leaders guide teams with clarity, handle pressure, and align daily work with long-term goals.
  • The most useful MBA leadership skills transfer across industries because they improve how you manage people, problems, and performance.
  • They become valuable only when applied through real projects, feedback loops, and deliberate practice.
  • For founders and operators, they support trust-building, sharper execution, and smarter efficient business finance management. Cubicle to Cloud virtual business

Strategic Thinking Is the Foundation of MBA Leadership Skills

Strategic thinking is one of the most consistently cited MBA leadership skills because it helps leaders see beyond today’s tasks and connect decisions to long-term outcomes. Without it, you end up reactive—chasing fires instead of building a business.

Leadership competencies that matter most

Strategic leaders identify the biggest priorities, evaluate tradeoffs, and keep the team focused on the work that moves the needle. That means saying “no” to good ideas so you can say “yes” to great ones.

How MBA curriculum leadership builds this skill

Top programs build strategic thinking through case studies, market analysis, and decision frameworks that train students to weigh competitive risk against opportunity. According to the McCombs School of Business at UT Austin, consistent practice with these frameworks is what turns theory into instinct.

Executive Communication Turns Ideas Into Action

Executive communication is the ability to explain complex ideas clearly, motivate people, and reduce confusion across teams. Even the best strategy fails when your team doesn’t understand it—or worse, misunderstands it.

Here’s a stat that stopped me in my tracks: Gallup’s 2023 State of the Global Workplace report found that business units with high employee engagement had 23% higher profitability than those with low engagement. Clarity and consistent communication are two of the biggest drivers of that engagement.

Team management starts with clear expectations

In practice, executive communication means:

  • Setting expectations before work begins, not after it goes sideways
  • Giving direct feedback without wrapping it in fluff
  • Tailoring your message for different audiences—your CFO and your warehouse manager need different framing
  • Repeating key priorities until you’re tired of hearing yourself say them

Emotional Intelligence Builds Trust and Stability

Emotional intelligence (EQ) is a major differentiator in MBA leadership skills because leaders must understand both their own reactions and the needs of the people they manage. Low EQ shows up quickly—usually as high turnover.

Google’s Project Aristotle studied hundreds of internal teams and found that the #1 factor behind team effectiveness was psychological safety—the ability for people to speak up, ask questions, and admit mistakes without fear. That kind of safety doesn’t come from policy. It comes from leaders with EQ.

Executive coaching leadership sharpens self-awareness

EQ is strengthened through reflection, coaching, and honest feedback. If you’ve never had someone tell you how you land in a room, you’re leading blind.

Team Management Helps Leaders Delegate and Develop People

Team management is one of the most practical MBA leadership skills because leaders who can’t delegate become the bottleneck. I’ve seen brilliant founders stall growth simply because they wouldn’t let go.

Leading cross-functional teams in MBA environments

Working across functions requires coordinating people with competing priorities and communicating across roles without leaning on hierarchy. That skill directly translates into stronger HRM practices and better collaboration between departments like finance, ops, and customer service.

Data-Driven Decision-Making Improves Confidence Under Pressure

Sound decision-making is a recurring theme in MBA leadership because leaders are expected to choose quickly while balancing incomplete information. Great decisions rarely feel obvious in the moment.

MBA leadership case studies sharpen judgment

Case study methods let students practice judgment against real business dilemmas where there’s rarely one perfect answer. The Harvard Business Review notes that the best leaders lead with better questions, not louder answers.

Lead Smarter. Know Your Numbers. Great leadership starts with clarity. See how Complete Controller can strengthen your financial strategy.

MBA Curriculum Leadership Teaches Adaptability and Resilience

The best MBA curriculum builds adaptability by exposing learners to shifting scenarios, conflicting viewpoints, and time pressure. That’s what real leadership feels like.

Transformational leadership skills for a changing market

Transformational leaders guide teams through change by creating clarity, purpose, and momentum—not by relying on authority. According to McKinsey & Company, agile organizations depend on leaders who can adjust style as conditions change.

Real-World Practice Matters More Than Theory Alone

The strongest MBA leadership skills are reinforced through action—leading a project, receiving feedback, and adjusting behavior based on results. Reading about leadership is like reading about swimming. It only counts when you get in the water.

Turning knowledge into habit

Coaching, peer feedback, and honest reflection are essential tools for making leadership stick. Journaling one lesson per week from a real workplace situation is a habit I recommend to every leader I mentor.

Leading Cross-Functional Teams Prepares You for Modern Complexity

Modern organizations run on collaboration across finance, operations, sales, marketing, and technology. Cross-functional leadership requires influence without authority and the ability to resolve competing priorities.

This skill helps leaders avoid silos and create shared ownership—which is exactly how high-growth companies scale without breaking.

Why MBA Leadership Skills Matter for Founders and Operators

MBA leadership skills matter because they reduce friction, improve accountability, and support decisions that fuel growth instead of chaos. In a founder-led business, leadership tends to break down when communication is vague, roles are unclear, or managers avoid hard conversations. The fix is rarely more effort—it’s better systems and disciplined follow-up.

Try these five moves this week:

  1. Clarify the top three priorities for your team.
  2. Use one decision framework instead of endless debate.
  3. Hold short check-ins focused on blockers.
  4. Ask a peer how clearly you communicate.
  5. Delegate outcomes, not just tasks.

Case Study: Satya Nadella’s Leadership Shift at Microsoft

When Satya Nadella became CEO of Microsoft in 2014, he championed a “growth mindset” culture built on empathy, learning, and collaboration. The results were remarkable: Microsoft’s market value climbed from roughly $300 billion in 2014 to over $2 trillion by June 2021, according to CNBC.

The takeaway? Leadership isn’t about authority. It’s about creating an environment where people consistently do their best work.

Final Thoughts

MBA leadership skills matter most when they’re practical, repeatable, and grounded in real behavior. The eight that move the needle are strategic thinking, executive communication, emotional intelligence, team management, data-driven decision-making, adaptability, real-world practice, and cross-functional leadership.

After two decades of walking beside business owners, I can tell you this: strong leadership isn’t about having every answer. It’s about creating clarity, building trust, and making disciplined decisions when it counts. If you want expert support applying these ideas inside your business, connect with our team at Complete Controller, we’d love to help you lead smarter. LastPass – Family or Org Password Vault

Frequently Asked Questions About MBA Leadership Skills

What are the most important MBA leadership skills?

The most important MBA leadership skills are strategic thinking, executive communication, decision-making, emotional intelligence, and team development. Together, they help you align people, make better calls, and drive results.

Can you learn leadership skills in an MBA program?

Yes. MBA programs teach leadership through case studies, team projects, strategy coursework, and structured feedback. The learning sticks when you apply it in real leadership roles outside the classroom.

Why is emotional intelligence important for MBA leadership skills?

Emotional intelligence helps leaders build trust, manage conflict, and respond effectively to team dynamics. Research from Google’s Project Aristotle shows psychological safety—rooted in EQ—is the #1 driver of team performance.

How do MBA leadership skills help in the workplace?

They help you communicate more clearly, make stronger decisions, and manage teams effectively through change. Gallup data shows engaged teams—often led by strong communicators—are 23% more profitable.

How can I improve my MBA leadership skills outside the classroom?

Take on projects that require coordination, ask for candid feedback, reflect on your mistakes, and practice decision-making in high-stakes situations. Coaching and peer accountability accelerate the process.

Sources

Complete Controller. America’s Bookkeeping Experts About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.
author avatar
Jennifer Brazer Founder/CEO
Jennifer is the author of From Cubicle to Cloud and Founder/CEO of Complete Controller, a pioneering financial services firm that helps entrepreneurs break free of traditional constraints and scale their businesses to new heights.
Reviewed By: reviewer avatar Brittany McMillen
reviewer avatar Brittany McMillen
Brittany McMillen is a seasoned Marketing Manager with a sharp eye for strategy and storytelling. With a background in digital marketing, brand development, and customer engagement, she brings a results-driven mindset to every project. Brittany specializes in crafting compelling content and optimizing user experiences that convert. When she’s not reviewing content, she’s exploring the latest marketing trends or championing small business success.

Cloud Computing for Business Growth

Transform Your Business with Cloud Computing Solutions

Cloud computing for business gives organizations the power to streamline operations, reduce costs, enhance security, and scale effortlessly—by moving critical IT infrastructure and data management to the cloud, companies of any size can unlock new efficiency and growth potential instantly. In fact, research shows that small and medium-sized businesses using cloud technology grow 26% faster and generate 21% more profit than companies that don’t use cloud solutions.

As the founder of Complete Controller, I’ve guided thousands of SMBs through their cloud transitions over the past 20 years. I’ve witnessed firsthand how cloud adoption transforms overwhelmed business owners into confident leaders who focus on growth instead of IT headaches. This article shares practical strategies and real-world insights that will help you navigate your cloud journey successfully—from choosing the right model to avoiding common pitfalls that derail ROI. Download A Free Financial Toolkit

What is “transform your business with cloud computing solutions” really asking?

  • Cloud computing for business means using internet-based services to replace or enhance in-house servers, storage, security, and business applications
  • Businesses adopt the cloud to improve flexibility, reduce costs, simplify IT management, and accelerate growth
  • Features like instant scalability, robust security, and real-time team collaboration are key draws
  • Business leaders must choose the right cloud model (public, private, hybrid) and plan implementation steps that ensure compliance and optimal ROI
  • The future of cloud for business includes advanced automation, data analytics, and ongoing security innovations

How Cloud Computing Transforms Today’s Business Landscape

Cloud computing represents a fundamental shift in how businesses operate, collaborate, and compete across every industry. More than 90% of organizations worldwide now use cloud computing in some form, with 60% of all business data globally stored in the cloud—up from just 25% a decade ago.

The pandemic accelerated this transformation dramatically. Before COVID-19 in early 2020, only about 5% of the U.S. workforce worked from home regularly. Today, researchers project that 20% will continue working remotely permanently, making cloud-based collaboration and data access essential rather than optional. This shift has boosted overall productivity by 4.6%, primarily through eliminated commuting time and enhanced digital workflows.

The evolution: From on-premises to everywhere

Traditional IT infrastructure requires massive capital investments, complex maintenance, and slow scaling processes. Cloud solutions flip this model completely:

  • Pay-as-you-go pricing replaces huge upfront costs
  • Instant resource allocation eliminates procurement delays
  • 24/7 access from anywhere enables true business flexibility
  • Automatic updates keep systems current without downtime

Key benefits at a glance

The advantages of cloud adoption extend far beyond IT departments:

  • Instant scalability—Add or remove resources with one click during busy seasons or growth spurts
  • Cost control—Pay only for resources you actually use, eliminating waste from over-provisioning
  • Remote collaboration—Teams access shared data and tools in real-time, regardless of location

The Top 7 Benefits of Cloud Computing for Business

Cloud solutions deliver measurable advantages that impact profitability, staff engagement, and customer experience across organizations of all sizes.

Cost savings for small and midsize companies

Moving to the cloud transforms capital expenditures (CapEx) into operational expenses (OpEx), freeing up cash flow for business growth. Since Amazon S3 Intelligent-Tiering launched in 2018, customers have saved more than $4 billion in storage costs through automated optimization that requires zero manual management.

Companies typically see 40% savings on storage costs through intelligent tiering, with some achieving up to 68% reductions for archived data. These savings compound over time, allowing businesses to redirect funds toward revenue-generating activities rather than infrastructure maintenance.

Effortless scalability and agility

Cloud platforms enable businesses to respond instantly to changing demands. During peak sales periods, you can triple server capacity in minutes, then scale back down when traffic normalizes. This business agility via cloud platforms eliminates the traditional choice between over-provisioning (wasting money) or under-provisioning (losing customers).

Netflix exemplifies this benefit perfectly. After a catastrophic database failure in 2008, the company rebuilt entirely on Amazon Web Services. Today, Netflix provisions 10,000+ virtual servers in minutes, serving 230 million subscribers across 190+ countries while reducing infrastructure costs by 50%.

Enhanced security and compliance

Leading cloud providers invest billions in security infrastructure that most companies could never afford independently. This includes real-time threat monitoring, automatic security patches, and built-in compliance in cloud computing controls for regulations like GDPR and HIPAA.

The AWS Shared Responsibility Model clarifies that providers secure the infrastructure while customers manage access controls and data encryption. This partnership approach delivers enterprise-grade security to businesses of all sizes.

Business continuity and disaster recovery

Cloud infrastructure distributes data across multiple geographic locations automatically, drastically reducing risks from natural disasters, power outages, or cyberattacks. Disaster recovery with cloud services happens in minutes rather than days, keeping businesses operational during crises.

Studies show that companies using cloud-based disaster recovery reduce downtime by 75% compared to traditional backup methods. This resilience protects revenue streams and maintains customer trust during unexpected disruptions.

Anytime, anywhere collaboration

Cloud collaboration tools transform how teams work together. Marketing teams in New York can simultaneously edit campaigns with designers in London while sales reps access updated materials from client sites. This real-time coordination accelerates project completion and improves output quality.

According to Forrester, businesses adopting advanced cloud collaboration tools see 30% improvements in teamwork efficiency. The elimination of version control issues and email attachments alone saves hours weekly for each employee.

Innovative speed to market

Cloud platforms enable rapid experimentation with new products and services. Instead of waiting months for server procurement and setup, teams can launch test environments in minutes. This acceleration helps businesses respond to market opportunities before competitors.

Startups particularly benefit from this advantage, competing with established companies by leveraging the same enterprise-grade infrastructure without massive investments. The ability to fail fast and iterate quickly becomes a competitive advantage.

Smarter data and analytics

Data analytics in the cloud unlock insights previously accessible only to large enterprises. Machine learning tools analyze customer behavior, predict trends, and optimize operations automatically. Small businesses can now leverage the same AI capabilities that power Amazon’s recommendations or Google’s search results.

These analytics drive concrete improvements: better inventory management, personalized customer experiences, and data-driven decision making that improves profitability. Complete Controller. America’s Bookkeeping Experts

A Founder’s Guide: How To Transition Your Business to the Cloud

Many businesses struggle with cloud migration because they lack a clear roadmap. Here’s my proven five-step process for smooth transitions:

Step 1: Audit your IT and process workflows

Start by documenting your current technology stack and workflows:

  • List all applications, databases, and systems currently in use
  • Identify dependencies between different systems
  • Assess which processes would benefit most from cloud migration
  • Calculate current IT costs for comparison

Step 2: Choose the right cloud model

Public, private, and hybrid clouds each serve different needs:

  • Public cloud offers maximum scalability and lowest costs for standard applications
  • Private cloud provides enhanced control and customization for sensitive data
  • Hybrid cloud combines both approaches for maximum flexibility

Most businesses start with public cloud for non-critical systems, then expand based on results.

Step 3: Plan security, compliance, and backup

Security planning prevents problems before they occur:

  • Map all regulatory requirements specific to your industry
  • Implement multi-factor authentication for all users
  • Establish data encryption standards
  • Create backup and recovery procedures
  • Document access control policies

Step 4: Train your team and test the migration

Successful cloud adoption requires buy-in from your entire team:

  • Provide hands-on training for new systems
  • Run pilot programs with willing departments first
  • Document new procedures clearly
  • Address concerns proactively
  • Celebrate early wins to build momentum

Step 5: Optimize continuously

Cloud migration isn’t a one-time event—it’s an ongoing process:

  • Monitor usage patterns to identify cost-saving opportunities
  • Regularly review security settings and access logs
  • Gather feedback from users to improve workflows
  • Stay informed about new features and capabilities
  • Adjust resources based on actual needs

Hidden Advantages: Going Beyond the Usual Cloud ROI

While most discussions focus on cost savings and scalability, forward-thinking businesses discover additional benefits from cloud adoption.

Unlocking employee productivity and engagement

Cloud tools remove friction from daily work, empowering employees to focus on high-value activities. When staff can access information instantly and collaborate seamlessly, job satisfaction improves alongside productivity. Companies report that cloud-enabled employees feel more autonomous and engaged in their work.

Building resilience against future shocks

The pandemic proved that cloud-enabled businesses adapt faster to disruption. Whether facing natural disasters, economic downturns, or global health crises, companies with cloud infrastructure maintain operations while competitors struggle. This resilience becomes a competitive advantage during uncertain times.

Reducing environmental impact

Cloud computing significantly reduces carbon emissions compared to on-premises servers. Google Cloud’s sustainability initiatives show that businesses can cut energy consumption by up to 64% through cloud migration. This environmental benefit appeals to conscious consumers and helps meet corporate sustainability goals.

Conclusion: Start Your Cloud Transformation Today

After 20 years helping businesses modernize their operations, I’ve learned that successful cloud adoption requires courage to start, patience to learn, and commitment to continuous improvement. The companies thriving today didn’t wait for perfect conditions—they began their cloud journey and refined their approach along the way.

Cloud computing for business levels the playing field, giving small companies access to enterprise-grade tools while helping large organizations move with startup speed. Whether you’re looking to reduce costs, improve collaboration, or scale globally, cloud solutions provide the foundation for sustainable growth.

Take the first step today by auditing your current systems and identifying one area where cloud could make an immediate impact. Visit Complete Controller to connect with our team of experts who can guide you through every phase of your cloud transformation journey. LastPass – Family or Org Password Vault

Frequently Asked Questions About Cloud Computing for Business

What is cloud computing in business?

Cloud computing in business refers to using internet-based services and infrastructure to manage IT operations, data storage, applications, and business processes remotely, replacing traditional on-premises servers and software.

How secure is cloud computing for sensitive business data?

Leading cloud providers offer advanced security features, including encryption, multi-factor authentication, and continuous monitoring. However, businesses remain responsible for managing user access, setting permissions, and following security best practices to protect their data.

What types of cloud deployment models exist?

The three main models are public cloud (shared infrastructure managed by providers), private cloud (dedicated resources for one organization), and hybrid cloud (combination of both). Each offers different benefits for cost, security, and customization based on business needs.

Can cloud solutions really save my company money?

Yes, cloud platforms reduce capital expenses, eliminate hardware maintenance costs, and let you pay only for resources you actually use. Studies show businesses can save 40-68% on storage costs alone, with additional savings from reduced IT staff needs and improved efficiency.

How do I choose the right cloud provider for my business?

Evaluate providers based on security certifications, compliance support for your industry, uptime guarantees, customer reviews, pricing transparency, and technical support quality. Consider starting with a small pilot project to test compatibility with your specific needs.

Sources

CorpNet. Start A New Business Now About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Cubicle to Cloud virtual business
author avatar
Jennifer Brazer Founder/CEO
Jennifer is the author of From Cubicle to Cloud and Founder/CEO of Complete Controller, a pioneering financial services firm that helps entrepreneurs break free of traditional constraints and scale their businesses to new heights.
Reviewed By: reviewer avatar Brittany McMillen
reviewer avatar Brittany McMillen
Brittany McMillen is a seasoned Marketing Manager with a sharp eye for strategy and storytelling. With a background in digital marketing, brand development, and customer engagement, she brings a results-driven mindset to every project. Brittany specializes in crafting compelling content and optimizing user experiences that convert. When she’s not reviewing content, she’s exploring the latest marketing trends or championing small business success.

What Not to do During an Economic Recession?

Globally, the economy inevitably goes through periods of growth and recession. Various factors can lead to political and economic turmoil, which can result in a market crash, plummeting prices of oil and precious metals, economic data, and slow GDP (Gross Domestic Product) growth. When it comes to the lethargic economy or recessionary periods, people should ideally keep a close eye on lavish spending. Even financially strong people are bound to be impacted by an economic downturn. However, the middle class and lower class should also follow take precautions. In addition to overspending or high expenditure, everyone in an economic slump should avoid taking unnecessary risks that may put their financial obligations in difficult circumstances. Check out America's Best Bookkeepers

It is recommended that a business owner who cosigns a financial debt fully understand their obligations for the entire proposition. Similarly, this is a prudent exercise during a booming economy. When a person takes a loan with a cosigner and fails to meet the financial obligation or repayments, the burden falls on the cosigner to fulfill the financial debt. This adds further stress to the cosigner’s financial burden. In the event of a recession or economic turmoil, cosigning a financial agreement could even be riskier. The person who took the loan and the consigner could be at risk of paying the entire loan and could be susceptible to losing their job and becoming a part of the unemployed population. This added stress of unemployment and mounting financial obligations can have dire effects on the individual’s mental and physical health and family. Check out America's Best Bookkeepers

Bearing all aspects and factors mentioned above, there may be some instances when cosigning a loan for a close family member or friend becomes unavoidable, despite the economy’s health. Only when the cosigner has saved up enough reserves in case of non-payment should cosigning the loan take place.

Many people dream of building or owning a home.  If the small business owner or investment stockbroker considers purchasing a home, few might prefer to secure a home loan through an ARM (Adjustable-Rate Mortgage). While some situations may seem this as a sensible option, this may have an adverse effect in the long run. The benefit of an ARM is the rock-bottom interest rates often quoted to clients. Subsequently, the EMI (Equal Monthly Installments), which includes interest as a composite to the total payment, is also manageable and a smaller amount. Now assume that the recession or economic turmoil has started to hurt the revenue stream of an organization.  The first thing that a business does is pay off its employees, either through downsizing or through rightsizing. In countries where the economy starts to slow down, the federal bank jumps into action and increases interest rates. Check out America's Best Bookkeepers

When the rates increase, the EMI, or the mortgage payment, also increases. In the previous scenario, where payments appear affordable, they are now eating up a substantial portion of the salary. Slowly and gradually, the person who has taken a mortgage to purchase a house finds it difficult to cope with high monthly installments. Now the individual must carefully adopt an approach to ensure that they have a steady income to pay their monthly mortgage amid layoffs. Secondly, they should reduce any other sources of expenditures. If there is non-payment or late payments, the credit score and history of the obligor will be severely affected and can quickly escalate. At first, it could be late payments or non-payments. Next, defaulting on payments will further harm their credit history. In the end, when the recession is all over, and the individual wants to reapply for a loan, the inability to pay or defaulting on loans will reflect poorly on their credit history. It may prevent financial institutions from extending future credit to the person.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

What is the Perfect Time for Availing Equity Financing?

Equity is an essential part of a company’s balance sheet. It highly valuable when determining the commitment of the principal shareholder and the reputation of the firm. Equity Financing is the most common option that any company prefers, whether it is for capital expenditure or expanding business operations. When considering capital expenditure, the raising of paid-up capital is through the issuance of shares. It can be through the issuance of Right Shares or Preferred Shares if the paid-up capital is within the scope of authorized or regulated capital. If there is no cushion available in the authorized capital, the company needs to amend its articles of association, write a letter to the company ordinance regulator, request an increase in authorized capital, and pay a marginal fee. This will also justify the purpose and inform the respective stock exchange accordingly. Check out America's Best Bookkeepers

Right Shares

Issuing shares to existing shareholders of the organization is known as right share issuance. To put it simply, a right share is a form of dividend payout to the existing shareholders. The company offers the subscription rights to purchase more shares to the shareholders within the company. The right shares can be issued to both private and publicly listed companies (quoted and unquoted). In the case of a public company, the market value of the shares is not diluted, and the capital is injected, which, in the eyes of the investor, shows the shareholder’s commitment to the organization. Usually, a prospectus or an add-on supplement, after being funneled through the process of underwriting, accompanies the issuance of the right shares. Under this agreement, the existing shareholders are at liberty to purchase the new shares from the issuing organization within the stipulated period of subscription. If the subscription is undersubscribed, then the public is given the option to purchase the shares, where it then goes through the process of public offering.

Issuance of shareholders can prove to be beneficial for existing shareholders as it might increase their shareholding percentage within the company. Check out America's Best Bookkeepers

Common Shares

The second mode of equity financing is through the issuance of common shares. This offers the shareholders the opportunity to have some share in the organization’s net profit, either in the shape of dividend payout or capital gain. However, in the general meeting of board members, it is up to the mutual consensus on paying dividends or not.  If they agree to pay dividends, they must next determine what the price will be. In some instances, shareholders of common stock are also given the right to vote as per their shareholding.

Preferred Shares

Preferred Shares are the third type of equity finance.  While it is deemed to be less erratic than common shares, it has less potency for profit sharing. They do not have the right to vote but have a higher preference for the company’s assets. It means that if the organization goes bankrupt, shareholders having preferred shares will be given the first right of refusal and, if any amount remains, it is handed off to the common shareholders. Check out America's Best Bookkeepers

Advantages and Disadvantages of Equity Financing

Mentioned below are some of the pros and cons of Equity Financing:

Repayment Obligations

One major benefit of equity financing is that the shareholders have no compulsion to make fixed compensation or dividend payout to investors.

Shared Risks

In equity financing, shareholders are at liberty to disperse risk associated with the company, but you, as an investor, do not bear the burden of financial repayment of borrowings from financial institutions. 

Dilution of Shares

The most prominent disadvantage is the dilution of share price value. Without any increase in paid-up capital, the issuance of shares will lead to a decrease in the market value of the share price. However, this can be avoided if the swap ratio is helpful in assuring that it does not go below the book value of the share price.

Loss of Control

The other disadvantage can be losing control over decision-making or a possible hostile takeover should any of the shareholders acquire more than the agreed percentage of shareholding through proxies.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

The Advantages of Outsourcing Jobs That Do Not Generate Revenue

Leading large-scale manufacturing and service-oriented corporations have been scaling down costs and outsourcing low to no revenue-generating jobs to offshore countries. The outsourcing business strategy is not new but is often the source of controversy as there are plenty of American workers looking for employment at any given time. Outsourcing is seen to get cheap labor and is a widely adopted practice by large companies while not generally utilized by smaller companies. However, some will import products and materials from offshore sources. Check out America's Best Bookkeepers

Low revenue business units, such as customer service centers, software, design development, and assembling of electronics and consumer appliances, are a few of the commonly outsourced jobs. World-renowned corporations have also adopted outsourcing approaches as a best practice in their business model, including stitching, labeling, packaging, and finish work. Some of the leading and more well-known clothing manufacturers that outsource are Zaraman, Inditex, Ralph Lauren, and other leading stitched apparel.

The question is how outsourcing jobs or outsourcing business processing operational units can generate revenue in offshore countries instead of being an internal division of the company. The answer is simple, ever since Activity-Based Costing (ABC) was introduced, many large-scale and world-renowned corporations started to establish Cost Business Units and Revenue Business Units. These units include financial divisions, production divisions, customer relationship departments, human resource departments, customer service departments, printing departments, in-house software development, and advertising departments. Check out America's Best Bookkeepers

Since ABC was introduced, these units were established within the corporation, deemed essential to remain stateside. Those jobs or units which were labor-intensive and low in revenue generation were outsourced to countries like India, Pakistan, China, Bangladesh, China, and the Philippines.

For example, Apple has outsourced the assembly, packaging, and printing of its consumer items like iPhone, iPad, and iMac to China. Suppose someone from the Middle East, Far East Asia, South East Asia, and Oceania wants to purchase any of the Apple Products online. In that case, when the package arrives, the backside of the product will clearly state, “Made and Assembled in China.” This is because that the cost of production and labor is substantially lower in China.

In the end, when cost and revenue are collated, and the bottom line is derived. It essentially affects the EPS (Earning per Share) and the stock exchange value on the stock exchange. It is imperative, as these corporations are publicly traded and listed on the stock exchange. If there is any financial misrepresentation or negative trend in the income statement, it is bound to impact the share price, investor’s confidence, and overall share value. Check out America's Best Bookkeepers

Therefore, if the corporation outsources those units of the operations that are not generating any substantial revenue, it can be profitable. The monetary advantages can be brought to fruition in the least amount of time and provide you the leverage to concentrate more on producing sales and effective customer service, thus being evaluated efficiently.

The scope of outsourcing is wide. Entities provide both inbound and outbound customer services through IP telephones, accounting and bookkeeping services, CAD drafting services, photography, advertisements, marketing services, and other areas to bear in mind when considering how to amplify revenue stream.

In real-life scenarios, we encounter situations where many managers and executives spend a substantial amount of precious time dealing with after-sales service. It is frustrating for any management executive. When the person can finally make a sale or close a deal with the anticipation that the performance appraisal will bear fruits, the same person finds a flood of messages and issues related to after-sales. Therefore, customer service is of paramount importance. But, since they consume a lot of time and don’t generate revenue, these units are often outsourced to professional call centers and customer service organizations to retain the customers. On the other hand, the in-house or internal management executives can focus on bringing in more revenue by acquiring new customers.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

What to Do With Retained Earnings?

Smart Strategies for What to Do With Retained Earnings

What to do with retained earnings involves strategically reinvesting your business’s accumulated net profits—after taxes and dividends—into growth opportunities, operational improvements, debt reduction, or emergency reserves to fuel sustainable expansion without relying on external funding.

Consider this striking reality: nearly 39% of small businesses cannot cover more than one month of operating expenses, while companies that strategically reinvest their retained earnings consistently outperform their competitors by 2-3x in revenue growth. As the CEO of Complete Controller, I’ve spent over 20 years guiding thousands of businesses through these exact decisions, watching some transform surplus profits into multimillion-dollar expansions while others squander their financial cushion on poorly planned initiatives. This article reveals the proven strategies that separate thriving businesses from those merely surviving—you’ll discover the seven most effective uses for retained earnings, master tax-efficient approaches that preserve more capital for reinvestment, and gain a practical 90-day implementation plan to activate your dormant profits. Cubicle to Cloud virtual business

What are smart strategies for what to do with retained earnings?

  • Retained earnings are net profits kept after dividends, calculated as beginning RE + net income – dividends, providing internal funding for growth
  • These accumulated profits fund operations, R&D, expansion, debt payoff, or emergency reserves without requiring loans
  • Smart businesses balance reinvestment with owner payouts through clear policies to sustain cash flow and boost equity
  • Tax strategies like Section 179 deductions (now $2.5 million in 2025) preserve more earnings for reinvestment
  • Track changes via a statement of retained earnings to monitor business health and forecast future capacity

Understanding Retained Earnings and How to Calculate Them

Retained earnings represent your business’s accumulated profits available for reinvestment, appearing as a crucial line item in the shareholders’ equity section of your balance sheet. These funds serve as your company’s financial foundation—the profits you’ve earned and kept rather than distributed to owners or shareholders.

The calculation follows a straightforward formula that every business owner should master: RE = Beginning RE + Net Income – Dividends. Starting with your previous period’s retained earnings, add your current net income, then subtract any dividends paid out. A company beginning the year with $500,000 in retained earnings that generates $200,000 in net income and pays $50,000 in dividends would end with $650,000 in retained earnings.

This metric differs fundamentally from revenue, which simply measures your top-line sales. While revenue shows what flows into your business, retained earnings reveal what stays and compounds—the true measure of your business’s ability to self-fund growth. Strong retained earnings attract lenders who see a financially stable company, enable expansion without diluting ownership, and provide the crucial safety net that keeps businesses operational during economic downturns.

Top 7 Smart Uses for What to Do With Retained Earnings

Strategic deployment of retained earnings separates companies that thrive from those that merely survive. Each dollar retained offers an opportunity to strengthen your competitive position and accelerate growth without the constraints of external financing.

Fund research and development

Between 2001 and 2021, U.S. business R&D spending nearly doubled to $602 billion, with companies recognizing innovation as survival’s cornerstone. Allocating retained earnings to develop new products, improve existing services, or streamline internal processes creates sustainable competitive advantages.

Smart R&D investments include:

  • Product innovation that addresses emerging customer needs
  • Process improvements that reduce costs and increase margins
  • Technology development that opens new revenue streams
  • Market research that identifies untapped opportunities

Business expansion and market entry

Geographic expansion and market penetration represent high-return applications for retained earnings. Opening new locations, entering adjacent markets, or scaling operations allows businesses to capture additional revenue without the burden of loan payments eating into profits.

A Southeast building products company exemplified this approach perfectly—by reinvesting retained earnings into targeted marketing and strategic acquisitions, they doubled revenues within three years. Their success came from focusing resources on high-value regional builders rather than spreading efforts too thin.

Debt reduction strategies

Every dollar of debt paid down immediately improves cash flow by eliminating interest payments. Companies carrying high-interest loans or credit lines often find debt reduction delivers the highest guaranteed return on retained earnings.

Priority targets for debt reduction:

  • High-interest credit cards or merchant cash advances
  • Variable-rate loans vulnerable to rate increases
  • Short-term obligations constraining cash flow
  • Equipment financing approaching balloon payments

Build emergency reserves

The data speaks volumes—39% of small businesses lack even one month of operating expenses in reserve, while experts recommend 8-13 weeks. This dangerous gap makes emergency reserves a critical priority for retained earnings allocation.

Calculate your target reserve by totaling monthly expenses including payroll, rent, utilities, and essential supplies, then multiply by three for a minimum buffer. Companies with seasonal fluctuations or volatile industries should target six months of expenses to weather extended disruptions.

Technology and infrastructure upgrades

Modern technology investments deliver compound returns through increased efficiency, reduced errors, and enhanced customer experiences. Cloud-based systems, automation tools, and updated equipment often pay for themselves within 12-18 months through operational improvements.

The 2025 expansion of Section 179 deductions to $2.5 million makes this an especially attractive time for technology investments. Companies can now immediately deduct qualifying equipment purchases rather than spreading costs over multiple years, preserving more retained earnings for additional growth initiatives.

Talent development and retention

With 26% of businesses citing talent challenges as a top concern, investing retained earnings in employee development creates lasting competitive advantages. Training programs, professional certifications, and performance bonuses funded by retained earnings build a skilled, loyal workforce.

Strategic acquisitions

Purchasing complementary businesses or key assets accelerates growth beyond what organic expansion achieves. Retained earnings provide the capital for opportunistic acquisitions without diluting ownership or taking on acquisition debt.

Want clearer insight into your profits and growth potential? Complete Controller helps business owners manage finances with confidence. CorpNet. Start A New Business Now

Real-World Case Study: Strategic Retained Earnings Deployment

The BDC cosmetics company example illustrates precision in retained earnings management. Starting with $10 million in sales, they subtracted $9.4 million in costs, paid $100,000 in taxes and $100,000 in dividends, yielding $400,000 in retained earnings.

Rather than sitting on these funds, they reinvested the full amount into new equipment and targeted marketing campaigns. This self-funding approach added directly to shareholders’ equity without dilution—a strategy we’ve replicated at Complete Controller for clients achieving 25% or higher year-over-year growth.

The key differentiator? They treated retained earnings as working capital for growth rather than a passive balance sheet entry. By maintaining clear reinvestment priorities and tracking returns on each dollar deployed, they built a sustainable growth engine powered entirely by internal funds.

Tax-Efficient Strategies: Maximize What to Do With Retained Earnings in 2025

Strategic tax planning preserves significantly more earnings for reinvestment, yet many businesses overlook these opportunities. The current tax environment offers several powerful tools for maximizing retained earnings.

Section 179 and bonus depreciation

The 2025 One Big Beautiful Bill Act revolutionized equipment deductions, raising Section 179 limits to $2.5 million with a $4 million phase-out threshold. This dramatic increase allows businesses to immediately expense qualifying purchases rather than depreciate them over years.

Qualifying investments include:

  • Manufacturing equipment and machinery
  • Computer systems and software
  • Office furniture and fixtures
  • Certain building improvements
  • Company vehicles under weight limits

R&D tax credits

The Research & Experimentation Tax Credit rewards innovation with dollar-for-dollar tax reductions. Businesses developing new products, improving processes, or creating software often qualify without realizing it. Filing IRS Form 6765 captures these credits, directly increasing available retained earnings.

Balancing dividends and reinvestment

Establishing formal dividend policies prevents both IRS scrutiny for “earnings hoarding” and pressure for excessive distributions. Link payouts to specific profit milestones—for example, distributing 20% of profits exceeding baseline targets while retaining the remainder for growth.

Is Paying Down Debt or Expanding Better for Retained Earnings?

The optimal strategy depends on your specific circumstances, risk tolerance, and market opportunities. This comparison framework guides decision-making:

Strategy Pros Cons Best ForImpact on RE
Debt ReductionCuts interest, improves creditLimits immediate growthHigh-debt SMBsHigh—frees cash flow
Expansion/R&DDrives revenue growthHigher risk profileScaling firmsMedium-High—future profits
ReservesDownturn protectionOpportunity costVolatile industriesMedium—stability
DividendsOwner rewardsReduces REMature businessesLow—short-term

Companies paying 15% or higher interest rates typically benefit most from debt reduction, while those with clear expansion opportunities and manageable debt levels should prioritize growth investments.

Your 90-Day Plan: Implementing What to Do With Retained Earnings

Transform strategy into action with this proven implementation roadmap:

Weeks 1-2: Assessment phase

Calculate current retained earnings using your latest financial statements. Identify all potential uses including debt balances, expansion opportunities, and technology needs. Rank each option by expected return on investment.

Weeks 3-4: Priority setting

Establish clear allocation percentages based on your assessment. A balanced approach might allocate 50% to growth initiatives, 30% to emergency reserves, and 20% to debt reduction. Document your rationale for future reference.

Weeks 5-8: Execution phase

Begin deploying funds according to your plan. Start with quick wins like debt payments or technology purchases that deliver immediate benefits. Schedule larger investments like expansion or acquisitions for optimal timing.

Weeks 9-12: Monitoring phase

Track the impact of each investment through updated financial statements. Compare actual results to projections and adjust future allocations based on performance. Establish quarterly review cycles to maintain momentum.

At Complete Controller, this structured approach helped a manufacturing client double their retained earnings in 18 months by systematically reinvesting profits into automation technology and debt reduction.

Common Pitfalls: Where Businesses Go Wrong With Retained Earnings

Three critical mistakes derail retained earnings strategies:

  • Hoarding Without Purpose: Accumulating earnings without clear deployment plans triggers IRS attention and wastes growth opportunities. Document reinvestment intentions to demonstrate business purpose.
  • Over-Distribution to Owners: Pressure for immediate gratification leads some businesses to distribute excessive dividends, starving the company of growth capital. Maintain discipline through predetermined policies.
  • Ignoring Tax Implications: Failing to leverage deductions and credits unnecessarily reduces available earnings. Work with tax professionals to maximize retention through strategic planning.

Pro tip: Create a retained earnings policy statement outlining your allocation framework, decision criteria, and review schedule. This formal documentation proves business purpose while guiding consistent decision-making.

Conclusion

Smart strategies for what to do with retained earnings transform accumulated profits into engines of sustainable growth. Through strategic reinvestment in R&D, expansion, debt reduction, and operational improvements, businesses build competitive advantages without external financing constraints.

I’ve witnessed firsthand how disciplined retained earnings management separates thriving enterprises from struggling ones. The companies that succeed treat every retained dollar as an investment opportunity, carefully balancing growth initiatives with financial stability. They track results meticulously, adjust strategies based on performance, and maintain the discipline to reinvest rather than extract value prematurely.

Your retained earnings represent more than numbers on a balance sheet—they’re the fuel for your business’s future. Take action today by calculating your current position, establishing clear priorities, and implementing the 90-day plan outlined above. Ready to maximize your retained earnings with expert guidance? Visit Complete Controller to discover how our cloud-based financial services help businesses optimize every dollar for sustainable growth. Complete Controller. America’s Bookkeeping Experts

Frequently Asked Questions About What to Do With Retained Earnings

What are retained earnings in simple terms?

Retained earnings are the accumulated net profits your business keeps after paying all expenses, taxes, and dividends. Think of them as your company’s savings account—money earned and saved rather than spent or distributed to owners.

What’s the difference between retained earnings and revenue?

Revenue represents total sales before any expenses, while retained earnings show accumulated profits after all costs, taxes, and owner distributions. Revenue measures what comes in; retained earnings track what stays and grows.

How do you calculate retained earnings for a small business?

Use this formula: Retained Earnings = Beginning Retained Earnings + Net Income – Dividends. Start with last period’s retained earnings, add current profits, then subtract any money paid to owners.

Can retained earnings be negative and what does that mean?

Yes, negative retained earnings (called accumulated deficit) occur when total losses exceed all previous profits. This signals the business has lost more money than it’s made overall, requiring immediate corrective action.

Should small businesses pay dividends from retained earnings?

Balance is key—establish a policy that rewards owners while preserving growth capital. Many successful small businesses distribute 20-30% of profits exceeding targets while retaining the majority for expansion and stability.

Sources

Download A Free Financial Toolkit About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. ADP. Payroll – HR – Benefits
author avatar
Jennifer Brazer Founder/CEO
Jennifer is the author of From Cubicle to Cloud and Founder/CEO of Complete Controller, a pioneering financial services firm that helps entrepreneurs break free of traditional constraints and scale their businesses to new heights.
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reviewer avatar Brittany McMillen
Brittany McMillen is a seasoned Marketing Manager with a sharp eye for strategy and storytelling. With a background in digital marketing, brand development, and customer engagement, she brings a results-driven mindset to every project. Brittany specializes in crafting compelling content and optimizing user experiences that convert. When she’s not reviewing content, she’s exploring the latest marketing trends or championing small business success.

What is the Purpose of Cash Flow and How to Gauge the Financial Goals of the Firm

The cash flow of a firm is comprised of many facets, including cash raised from investors when they inject more capital, loan subordination, or selling of financial assets such as bonds, shares, stocks, and warrants. Cash flow can also refer to investments from tangible assets like operations-generated cash and intangible assets like a brand name or trade name. In essence, the sales are deduced through working capital charges, including how many products were sold, the cost of goods sold, the operating expenses, and operating income. While calculating cash flow, it is important that we include the non-expense amount back into the net profit so we can see how much cash was generated. Check out America's Best Bookkeepers

Regarding operating needs, it is vital to remember that an increase in accounts receivable and inventory is a decrease in cash and needs to be deducted. To put it simply, this is a cash outflow. Simultaneously, an increase in accounts payable is an increase in cash inflow. This is how the working capital cycle is assessed in a cash-flow statement.

The finance manager must match the cash flows in accordance with repayment of financial obligations, which typically include loan payments along with interest. On the other hand, it is at the discretion of upper management to determine how the investment is paid out, either in terms of dividend payments or capital gains.

Regarding tangible and intangible assets, valuation is ascertained by cash flows since it incorporates both the traits of the time value of money and risk premium. The approach of valuation of assets, usually adopted by finance managers, is by matching principle since Current Assets should always be financed through Current Liabilities. If cash flow is managed effectively by incorporating the elements of time and risk, it is easy to evaluate the price of any type of asset to be traded at the prevalent market price.

In a free market, the valuation of the asset can be ascertained through demand and supply.

Financial Goals of the Firm

All firms strive to increase their profits, lower their expenses, and expand their market share. Let us look at these goals individually: Check out America's Best Bookkeepers

Maximize Profitability

A firm’s most foremost objective is to be profitable and invest any revenue. Ratios in determining the profit margin are one of the ways to evaluate how much cash an organization can deduct from its gross sales.

On a macro level, there are three primary ratios pertaining to profit margins:

Gross Profit Margin

In a profit and loss statement, the first ratio is the gross profit margin. In essence, the amount of sales incurred against the given expenses of Cost of Goods Sold (COGS) and adding the non-expense item such as depreciation and amortization. It tells us that how efficiently the company has optimized its inventory and raw material levels in the overall production process:

Gross Profit Margin = (Total Sales – COGS)/Total Sales Check out America's Best Bookkeepers

Operating Profit Margin

After we have calculated the gross profit, we want to determine the operational efficacy of the company. While calculating the Operating Profit Margin, we consider the operating expenses incurred during the given period. This ratio implies how efficiently the company has been operating. In addition, it also portrays the cost-beneficial steps that that management has taken.

Operating Profit Margin = Operating Profit/Total Sales

This ratio is also a means of evaluating the Operating Leverage of a company. Higher operating profit margins represent that the organization has taken effective measures to curtail waste and control unnecessary expenses like costs of spare parts and materials, payroll expenses, and administrative costs.

Net Profit Margin

After calculating the operating profit, it filters down to non-operating expenses, where we subtract the financial expense and taxes.  Operating Profit can also be termed as Earnings Before Interest and Taxes (EBIT). This is the last profitability margin, illustrating how productively the company is being managed.

Net Profit Margins = Net Profits after Taxes/Sales

Like all ratios, profitability margin ratios never reflect the true financial picture of the organization. They are merely relevant with respect to the appropriateness and precision of the financial numbers. It is meaningless if we do not compare it with the industry trends and the average number per month in the annual cycle of the business financial report.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

6 Risks You Should Consider Before Using Cloud Storage for Your Business

The popularity of cloud storage has increased rapidly over the last few years. Almost every business, large or small, uses cloud storage to meet document storage needs. Cloud storage streamlines the storage of documents and saves money in the process.  

But with the upcoming technology trends, experts have said that cloud storage has some significant security risks. Many companies face these security issues because they have to entrust their business’s security to third parties that may or may not be in their best interests. Here are six of the risks you should consider before making the final decision on using cloud storage for your business. Check out America's Best Bookkeepers

Limited control over data

When a business uses cloud storage services, it has to deal with security issues such as loss of control over sensitive data. When using third-party file sharing, the business’s data is being taken away from the business, causing the company to lose control over the security of that data.

Also, if the information is back up in cloud storage in real-time, there is a high possibility that unauthorized access can occur. The best way to avoid this would be to get relevant files/data encrypted before using cloud storage.

Leakage of data

Many businesses do not use cloud storage because they fear that it would risk losing their data or having it leaked.  This fear is because cloud storage is a multi-user platform, and most of the resources are shared. Also, it is a third-party service, leaving the data at a significant threat of being used by others or misused by the provider.

Cloud storage also faces external threats because the cloud storage accounts can be compromised and fall prey to hackers or malicious attacks on the internet. The best strategy to tackle this would be to use stronger passwords and encryption methods. Check out America's Best Bookkeepers

Bring your device

A significant security threat has been increasing in cloud storage as companies have given employees the option to work on a BYOD (Bring your device). This trend increases security concerns even more because the devices can be insecure.

Although they provide a win-win situation for both the employer and the employee, using cloud storage on various devices can result in data loss if the devices get lost, stolen, or misused by a third party. This misuse will result in a loss of essential data of the company to third parties who may have the ability to breach the company’s security and steal information valuable to the company. 

Snooping

Without proper security measures, online data stored and maintained on cloud storage is highly vulnerable to being hacked or attacked by malicious viruses or online threats. The transmission of data itself on the internet is a significant threat. Information is not safe from vicious online security threats until encryption for authorized access only occurs. The best way to deal with this is high-security encryption. Third parties or foreign bodies cannot access or view the data of the company or organization. Check out America's Best Bookkeepers

Key Management

Managing cryptographic keys have been a high-security risk for many businesses. Since the introduction of cloud storage, it has become necessary to perform improvised management processes. These processes can be done by securing the management process from the start and be automated, inconspicuous, and continuously active.

Cloud Credentials

The main attraction and benefit of using the cloud are that it allows and offers almost unlimited amounts of storage. This limitless storage means that all the business information and the customer’s data storage could breach data that third parties run. Even though the credentials protect the data stored on cloud storage, they are at a high risk of getting compromised. Encryption of data is a safe way to protect all data stored on the cloud storage to avoid losing important information like the bookkeeping records of a company.

Conclusion

Using the cloud is not a new concept. However, it is still in development when it comes to a business data storage option. While there are many pros, there are some cons to using cloud services for company data storage. It has many conveniences so the drawbacks should be considered and you should decide whether the advantages outweigh the possible disadvantages.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

5 Ways Cybercriminals Commit Cyber Fraud and How to Combat Them

It is difficult to imagine the business world before the internet since it is heavily used in today’s businesses, whether large or small. While the online environment has changed the face of business, it has also presented business owners with unique issues. These online business issues can range from internal technical difficulties to cybercrime. No matter the issue, it is vital that a business be aware of the possible problems working electronically can present and how to combat them. Here are five of the most prevalent ways cybercriminals can commit cyber fraud and how to overcome them. Check out America's Best Bookkeepers

Phishing

The most common type of cyber fraud is phishing, which is the seizure of a user’s data. This stealing of confidential info (passwords, personal information, and much more) gets carried out through various viruses and malicious programs. That is why you should not open attachments in emails from unknown recipients or go to different sites. Also, confidential information should not become divulged to strangers hidden as bank employees or law enforcement agencies trying to obtain the confidential data needed.

Today phishing is believed one of the most frequent types of fraud. In this case, the main purpose of scammers is to get your bank card information. To do this, they send emails, seemingly on behalf of the bank.  This plan does not mean that money will vanish instantly from the card, but the assailants will have all your data, which they can use in the future.

To protect against phishing, owners should use the same procedures to inform users that they have come to a suspicious site that may belong to defrauders. Check out America's Best Bookkeepers

Fake online stores

It all starts with a team of scammers who have come together. It places a copy of a well-known online store or a commercial offline system that has gained a positive reputation among consumers. Next, scammers distribute information on the system with links to the store, after which users go to the appropriate site. Of course, as a result, consumers of such a store do not receive any goods. Real organizations, whose reputation in this case suffers, have to spend a lot of time and money restoring consumer confidence. For recognizing this fraud, one should never open the website of a well-known store that is not official.

Internet begging

Different requests to help someone on the Internet are no longer surprising. Of course, it is not uncommon when help is needed. They will probably ask you to fill a form that requires your account specifics. The data can be fake, or the cheats might have changed the bank details already in the very form of the request for help. One should never provide their bank details unless they double-check the document that needs your account information. Check out America's Best Bookkeepers

Content blocking

This method is considered primitive, but unfortunately, it works. In this method, a strict design gets selected for the “blocking” of the notification. Targeting and localization are made directly by the user’s IP with the posted text. A lock gets made because the user used the prohibited content. The document indicates an excerpt from the relevant law and data to pay for the “unlock” of the system.

In order not to “pick up” malicious software of this kind, you should never click on links to websites of banks or other financial organizations. It is necessary to enter the address manually. Otherwise, there is a risk that you can get on a fake page that looks exactly like the original.

Trojan Encoder

The Trojan Encoder program is considered one of the most malicious ways. Such an application gets to the computer of gullible users from sites with built-in malicious code. After that, it encrypts all files on the computer and then harms the system. It can also damage the bookkeeping data on your system.

For protection, always monitor the account and connect to it SMS-banking. Do not leave personal information about yourself and your card on Internet sites, regularly update anti-virus protection, especially with the function of secure payments.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

Cloud Security Threats to Avoid

Cloud Security Threats:
Top Risks Cloud Apps Face

Cloud security threats are the attacks and failures that put your cloud apps and data at risk—most often through data breaches, misconfigurations, account hijacking, insecure APIs, insider abuse, and malware or ransomware—and you cut that risk fastest by tightening identity and access controls, fixing misconfigurations, encrypting data, and monitoring your cloud environments in real time.

After more than 20 years building Complete Controller into a cloud-first bookkeeping firm, I can tell you it’s rarely some exotic zero-day that bites a business. It’s the storage bucket left public, the over-privileged user, or the “temporary” access exception nobody removed. I’ve watched small businesses across nearly every industry navigate cloud risk—some gracefully, some painfully—and the patterns are remarkably consistent. In this article, I’ll walk you through the top cloud security threats hitting SMBs today, the shared responsibility model that trips so many owners up, and a practical 30-to-90-day playbook to harden your environment without grinding the business to a halt. LastPass – Family or Org Password Vault

What are the most important cloud security threats and how do you reduce risk fast?

  • The most important cloud security threats are data breaches, account hijacking, insecure APIs, misconfigurations, insider threats, and malware/ransomware—and you reduce risk fast with strong IAM and MFA, misconfiguration detection, encryption, monitoring, and a tested incident response plan.
  • Data breaches typically stem from weak access controls, stolen credentials, or misconfigured storage—fixable with least privilege, MFA, and encryption defaults.
  • Misconfigurations and insecure APIs are now leading causes of cloud incidents, and cloud security posture management (CSPM) plus continuous logging close those gaps quickly.
  • Account hijacking and insider abuse are best contained through zero trust access, strong authentication, and behavior-based threat detection.
  • Effective mitigation requires understanding the shared responsibility model with your cloud provider, mapped to frameworks like NIST and MITRE ATT&CK.

The New Reality of Cloud Security Threats for SMBs

Cloud security threats are no longer just a Fortune 500 concern. The combination of SaaS sprawl, remote teams, and dozens of third-party integrations means a five-person bookkeeping firm has roughly the same attack surface as a mid-market company did a decade ago. Attackers know it, and they’re industrializing the playbook—stealing credentials, exfiltrating data, and reselling access on dark markets.

It helps to separate three ideas that often get blurred. Threats are the malicious actions (phishing, malware, breaches). Vulnerabilities are the weaknesses they exploit (misconfigurations, unpatched systems). Challenges are the operating realities that make defense harder (multi-cloud complexity, skills gaps). Get those straight and you stop reacting to fear and start managing actual risk.

Why cloud apps are uniquely attractive targets

Cloud apps run on shared infrastructure with internet-facing APIs, always-on connectivity, and a tangled web of third-party integrations. For financial and bookkeeping data, the value per record is high and the regulatory exposure (GDPR, CCPA, PCI) is significant. Supply-chain hits make this worse: CISA reported that the 2020 SolarWinds compromise affected up to 18,000 customers who installed the trojanized update—a single vendor breach cascading across thousands of cloud environments.

The Top Cloud Security Threats You Need to Prioritize

Not every threat deserves equal attention. Here are the ones that consistently cause the most damage to small and midsize cloud-first businesses.

  1. Data breaches and exfiltration — usually from weak IAM, phishing, or public storage.
  2. Misconfiguration risk — now the top cause of cloud incidents per the Cloud Security Alliance.
  3. Account hijacking and credential theft — Verizon’s 2024 Data Breach Investigations Report found credentials were involved in 49% of breaches.
  4. Insecure APIs and integration risks — weak auth and over-permissive endpoints.
  5. Insider threats and excessive privileges — malicious or just careless.
  6. Malware and ransomware — spreading through sync services and shared storage.
  7. Shadow IT — unsanctioned apps quietly hoarding company data.

Misconfiguration: the quiet champion of cloud breaches

In 2019, Capital One disclosed that a former AWS employee exploited a misconfigured web application firewall to access data for roughly 106 million people in the U.S. and Canada. One configuration error. Hundreds of millions of records. This is why automated misconfiguration scanning and cloud security posture management belong on every SMB’s roadmap—and why preventing similar incidents requires the same fraud detection and prevention mindset we apply to financial controls.

Account hijacking and credential theft

When attackers have your password, they don’t need malware. They just log in. Multi-factor authentication, conditional access, and behavior-based detection turn a stolen password into a dead end instead of a doorway.

Strong financial systems deserve strong security. Complete Controller helps businesses build both. Download A Free Financial Toolkit

How Cloud Security Really Works: The Shared Responsibility Model

The biggest misconception I hear from founders is, “We’re on Microsoft (or AWS or Google), so they handle security.” They don’t. Your cloud provider secures the infrastructure. You secure your data, identities, configurations, and access. That split is the shared responsibility model, and getting it wrong is how most preventable breaches start.

Mapping responsibilities across providers

With SaaS (like Microsoft 365 or QuickBooks Online), the vendor handles most of the stack—but you still own user access, sharing settings, and data governance. With IaaS (raw cloud servers), you own far more: operating systems, patching, network configuration. PaaS sits in the middle. Resources like Akamai’s overview of cloud security threats and CISA’s identity and access management guidance are excellent starting points for non-security leaders.

Aligning with NIST and MITRE ATT&CK

The NIST framework gives you five plain-English functions: Identify, Protect, Detect, Respond, Recover. MITRE ATT&CK helps you think like an attacker—mapping how credential theft becomes lateral movement becomes data exfiltration. You don’t need to memorize either. You just need your security decisions to map back to a recognized framework so audits, insurance applications, and client questionnaires get easier.

Building Strong Identity and Access Management (IAM)

Identity is the new perimeter. Firewalls matter less when your team logs into 30 SaaS apps from coffee shops and home offices. Your IAM controls are doing the heavy lifting now, whether you’ve designed them intentionally or not.

IAM least privilege in real life

Least privilege sounds abstract until you implement it. In practice:

  • Inventory every role and what it can access.
  • Remove standing admin rights—use just-in-time elevation instead.
  • Assign access through groups, not individuals.
  • Tie access reviews to your HR joiner/mover/leaver process.
  • Audit privileged accounts quarterly.

Zero trust architecture for cloud apps

Zero trust boils down to “never trust, always verify.” Every user, every device, every request gets checked. For an SMB, start small: MFA everywhere, conditional access based on device health, and segmented admin roles so one compromised account can’t burn the house down. The Microsoft Azure security landing zone guidance is a solid reference.

Protecting Data and Detecting Threats Early

Encryption at rest and in transit is non-negotiable for financial data. Major providers handle server-side encryption by default—your job is to make sure it’s actually turned on, that TLS is enforced everywhere, and that no legacy protocols are quietly leaking data. Default every storage bucket, blob, and shared drive to private. Block public access at the account level. Log every access attempt.

Threat detection, logging, and incident response

You can’t respond to what you can’t see. Turn on AWS CloudTrail, Azure Defender for Cloud, and Google Cloud Security Command Center—whichever applies to your stack. Centralize logs so investigations are possible without a forensic team. Then write an incident response runbook covering the five phases: identify, contain, eradicate, recover, learn. CISA’s incident response resources are free and surprisingly approachable.

The hardest part of an incident isn’t the technical fix—it’s the communication. Clients want to know what happened, what data was touched, and what you’re doing about it. Have those templates ready before you need them, particularly if you’re managing financial data and supporting remote work security across a distributed team.

A Founder’s 90-Day Playbook

If I were dropped into a new SMB cloud environment tomorrow, here’s exactly what I’d do.

Days 1–30 — Minimum viable baseline:

  • Enable MFA on every critical cloud app.
  • Turn on audit logging across all platforms.
  • Remove unused accounts and generic shared logins.
  • Review and reduce admin role assignments.

Days 30–60 — From reactive to proactive:

  • Deploy CSPM to catch misconfigurations automatically.
  • Add a CASB or Defender-style tool for SaaS visibility.
  • Implement basic data loss prevention rules.
  • Run your first quarterly access review.

Days 60–90 — Mature and rehearse:

  • Document and test your incident response runbook.
  • Verify backups by actually restoring something.
  • Train staff on phishing and safe cloud usage.
  • Integrate security checkpoints into efficient business finance management routines.

Final Thoughts: Make Cloud Security a Business Advantage

Here’s what two decades in this industry have taught me: you don’t need perfect security to be dramatically safer than average. The businesses that get breached aren’t usually the ones with sophisticated attackers—they’re the ones who skipped the basics. MFA. Least privilege. Logging. A tested response plan. Do those four things well and you’ve already outpaced most of your competitors.

Cloud security is now inseparable from financial integrity and client trust. Every misconfigured share, every shared login, every “we’ll fix it later” is a quiet bet against your reputation. Audit one critical cloud app this week using the playbook above. Then come visit us at Complete Controller to see how our team builds secure, cloud-based bookkeeping into the foundation of fast-growing businesses—so you can focus on running yours. ADP. Payroll – HR – Benefits

Frequently Asked Questions About Cloud Security Threats

What are the most common cloud security threats?

The most common cloud security threats are data breaches, misconfigurations, account hijacking, insecure APIs, insider threats, and malware or ransomware. Misconfigurations and stolen credentials are the leading causes of incidents reported in the last few years.

How do cloud security threats differ from traditional on-premises threats?

Cloud threats target identities, APIs, and configurations rather than network perimeters. Attackers don’t need to breach a firewall—they exploit a stolen password, a public storage bucket, or an over-permissive API. That shifts your defenses from network hardening to identity, configuration, and data controls.

How can a small business protect its cloud apps from breaches and account takeover?

Enable MFA everywhere, enforce least privilege, default all storage to private, turn on audit logging, and run quarterly access reviews. Add a CSPM tool to catch misconfigurations automatically and build a written incident response plan.

What is the shared responsibility model and why does it matter?

The shared responsibility model defines what your cloud provider secures (infrastructure) and what you secure (data, identities, configurations, access). Misunderstanding this split is the root cause of most preventable breaches—owners assume the provider handles everything, then leave critical settings exposed.

Which tools help detect and respond to cloud incidents quickly?

Native tools like AWS CloudTrail, Microsoft Defender for Cloud, and Google Cloud Security Command Center give you visibility. Add a CSPM platform for posture management, a CASB for SaaS oversight, and centralized logging so investigations are actually possible when something happens.

Sources

CorpNet. Start A New Business Now About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Complete Controller. America’s Bookkeeping Experts
author avatar
Jennifer Brazer Founder/CEO
Jennifer is the author of From Cubicle to Cloud and Founder/CEO of Complete Controller, a pioneering financial services firm that helps entrepreneurs break free of traditional constraints and scale their businesses to new heights.
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reviewer avatar Brittany McMillen
Brittany McMillen is a seasoned Marketing Manager with a sharp eye for strategy and storytelling. With a background in digital marketing, brand development, and customer engagement, she brings a results-driven mindset to every project. Brittany specializes in crafting compelling content and optimizing user experiences that convert. When she’s not reviewing content, she’s exploring the latest marketing trends or championing small business success.