In the millennial age, smart devices are used to make people’s lives easier in all aspects. Many industries worldwide can now stay updated, connected, and handle tasks without being physically present in the office.
Smart devices enable you to improve work efficiency and help to save a sufficient amount of time. They have also made business management much more accessible for key employees working in businesses, like project managers and bookkeepers. Managers and business owners can utilize these devices and improve work efficiency as smart devices enable them to stay updated on whatever is going on in their business. They can record any changes, such as maintaining bookkeeping records and financial transactions and staying updated on any other information vital to a company, all without being physically present on their business premises.
Smart devices can also be used to gather field data with ease and in an organized manner. Many applications and software are readily available on smart devices that can be downloaded and used only with a button’s touch.
Although smart devices play a vital role in the ‘make life easier’ factor, they do have their cons. The following are some basic pros and cons of using smart devices as a project manager to gather data.
Pro: Organization
Applications and tools help business owners and entrepreneurs stay organized from the time projects are executed. By identifying the activities and time duration, accountable people, and resources, you don’t have to think about your next step or who will be in charge, for the most part. Details are more straightforward to track as they’re written down and can be easily marked. During a project, the improved organization helps save ample time, reduces stress, and prevents last-minute scrambling.
Pro: Easily Shared
Project management tools create a single document serving similarly to getting an overview of the project. The project is shared with everyone working on different components. Using these tools, everyone knows the activities’ status, which may influence their work. Specific software used for project management allows open-access editing so that everyone else can see and access all details of the status of an ongoing project.
Con: Time Investment
Significant time can be invested in learning and creating the initial project management tool of choice for the required project it is to be used. Specific tools available on smart devices are easy to understand, but others may seem detailed and technical. Everyone working on the project needs to learn the interpretation methods, and someone also has to be responsible for determining the creation of the tool used. At times, it may take the same time for an individual to learn how the specialized software works as it can take to create the document itself.
Con: Upkeep
Project management tools and software come in handy when they are regularly updated. Although the initial execution plan of the project is valuable, it never goes as planned. The document must be updated accordingly when changes happen, such as delays or new tasks. Someone has to be responsible for regularly updating the software and the tool being used.
Casual – An Option for Project Managers
As a project manager, it’s important to have a reliable data collection tool, and Casual is just that. This unique application offers a range of options to help you manage your data collection efficiently. With its flowchart feature, you can easily plan your tasks and visualize dependencies between them, making multitasking much more manageable. Casual is also free to use and is a must-have on your smart device.
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