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In the millennial age, smart devices are used to make people’s lives easier in all aspects. Many industries around the world now have the ability to stay updated, connected, and handle tasks without being physically present in the office.

Smart devices enable you to improve work efficiency and help to save a sufficient amount of time. They have also made business management much easier for key employees working in a business like project managers and bookkeepers. Managers and business owners can utilize these devices and improve work efficiency as smart devices enable them to stay updated on whatever is going on in their business. They can keep a record of any changes going on such as maintaining bookkeeping records, financial transactions and staying updated on any other information vital to a business, all without being physically present on the premises of their business.

Smart devices can also be used to gather field data with ease and in an organized manner. Many applications and software are readily available on smart devices that can be downloaded and used only with a touch of a button.

Although smart devices play a very vital role in the ‘make life easier’ factor, they do have their cons. The following are some basic pros and cons of using smart devices as a project manager to gather data.

Pro: Organization

Applications and tools help business owners and entrepreneurs stay organized from the time projects are executed through the end. By identifying the activities and time duration, accountable people and resources, you don’t have to think about your next step or who will be in charge, for the most part. Details are simpler to track as they’re written down and can be easily marked. During the course of a project, improved organization helps save ample amounts of time, reduces stress and prevents last-minute scrambling.

Pro: Easily Shared

Project management tools create a single document serving similarly to getting an overview of the project. The project is shared with everyone working on the different components. By using these tools, everyone knows what the status of the activities is, which may influence their work. Certain software used for project management allows open-access editing so that everyone else is also able to see and access all details of the status of an ongoing project.

Con: Time Investment

Significant time can be invested into learning and creating the initial project management tool of choice for the required project it is to be used for. Certain tools available on smart devices are easy to learn, but others may seem detailed and technical. Everyone who is working on the project needs to learn the interpretation methods and someone also has to be responsible for learning the creation of the tool used. At times, it is possible that it takes the same amount of time for an individual to learn how the specialized software works as it can take to create the document itself.

Con: Upkeep

Project management tools and software come in handy when they are regularly updated. Although the initial execution plan of the project is valuable, projects never really go as planned. When changes happen, such as delays or new tasks, the document has to be updated accordingly. Someone has to be responsible for regularly updating the software and the tool being used.  

Casual – An Option for Project Managers

An application that can be used to improve your data collection ability as a project manager is known as Casual. It is a unique application offering various options to handle your data collection. You can easily plan your tasks by utilizing the flowchart feature of this application. It also helps you to visualize and track dependencies between various tasks, making multitasking, a necessary attribute for a project manager, much easier. It is available for free and is no doubt a must have on your smart device.

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