Is it accurate to say that you are suffocating in gatherings at work? The unfortunate truth is that the average individual consistently goes through around six hours in meetings. Individuals consider about half of them to be an exercise in futility.
Conferences can be exceptionally gainful, offering experiences to your association and workers. Likewise, they are frequently an activity in the inner self, delaying a long time, accomplishing nothing, and impeding representatives from finishing their work.
According to the ITAM technological institute, only half of our work meetings are productive. And of each of those, only 30 minutes. This article wants to tell you how to say “no” to work meetings.
Organize Ceremonies instead of Meetings
Most meetings are to put everyone back in the same boat or improve processes. But the real problem is: why have we stopped being in the same boat? The good thing is that it has a solution: making “ceremonies” of agile methodologies. Specifically, these 2:
A “meeting/ceremony” that is done daily, of only 15 minutes, that each person answers three questions, what did I do yesterday? What am I going to do today? What blocks me? Thanks to this ceremony, everyone is in the same boat.
A “meeting/ceremony” of approximately 1 hour every 15 days (or the time you consider best of your work cycle) in the whole team simultaneously answers three questions as a team, what have we done well? What have we done wrong? What actions must we take to improve what we did wrong? Thanks to this ceremony, everyone is continuously improving the boat (and what is said, we are all still in the same boat)
Although it seems that you substitute meetings for “meetings/ceremonies,” the reality is that you have fewer meetings and less time because the first to be arbitrary is time-consuming and very inefficient.
Ask in Writing Beforehand the Details of the Meeting
We often receive emails as brief as “do we meet to see -Loue-?” Or even when someone asks aloud (by phone, or by chat), as it requires an immediate response, many times it is not good enough, or sometimes the question is not even though, and that gives rise to “Do we meet to see it?”
For that reason, the best thing is always that it arises “Do we meet to see it?” The solution is to ask that you write an email with each one of the problems you want to solve in the meeting and detail.
With this, most of the time, you will avoid the meeting:
- The person takes the time to think about the question well and find a solution before the meeting.
- As you do not have to respond immediately, you read the email, think about it, and respond with your solution to avoid the meeting.
Most of the time, you have avoided the meeting. Still, the best thing is that if you finally have it, you will prevent successive meetings because, from the first, both parties have thought it through.
Use a CRM
According to McKinsey, we dedicate 65% of the time at work to meetings, calls, or emails. That leaves extraordinarily little time for our productivity! According to Adecco, he has a solution and uses the right tools. The most popular is CRM.
In CRM, your company’s conversations with a client are saves, whether through emails, calls, or meetings. That way, anyone can access all the history without asking for appointments to gather information on the rest’s computers.
CRMs were recently reserved for large companies, but CRMs specialized in SMEs have emerged in recent years.
With these three strategies, you will avoid many meetings. And be careful because another meeting usually comes out of a forum. So, the best thing to do is to decide to say “no” to the meetings. About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.