How To Digitally Keep Track Of Receipts

Huge stack of receipts on a white background
Are you one of those people who spends a lot of time looking for a receipt whether it was for personal or business use?Receipts are a proof of transaction or purchase made and are invaluable to keep a good financial backbone. Many people tend to pile up receipts over time that leads to a complete mess which is nearly impossible to sort out.

When thinking of how to organize receipts for business or personal use, think of a system that is easy to use, simple to recall, quick in filing papers, and easy to locate what you need. No system for recording receipts is perfect and each one has its flaws. The best way to deal with receipt tracking is to convert them into digital form.

Receipts in Digital Form

Paper receipts are not made from the best paper; they are frail and don’t last very long. Paper receipts are prone to wear and tear; they are easily lost and destroyed. Keeping all receipts in one place will make it much easier to store and record. Digitizing all paper receipts is the best way to help manage different receipts.

Using software like Evernote, keeping track of receipts is easier. Evernote can scan and record any receipt within seconds. It uses less storage space with many options to tag and keeps every receipt safe. Following are the best ways to keep track of every single receipt easily:


Shoeboxed is an effective mobile app available for Android and iOS that allows scanning of receipts with the phone camera. It uses the phone camera to scan a paper receipt extracting all the information needed to keep track of any receipt. For more services, Shoeboxed offers a chance to have the receipts reviewed by certified professionals who can review five receipts each month. The app can automatically sync to the web version of Shoeboxed which makes it easy to organize receipts for a business.

Office Lens

Internet and app savvy individuals must be aware of OneNote and its new campanion, Office Lens. Office Lens is developed by Microsoft to assist people and corporations to keep track of their receipts. Office Lens is a scanner app with highly customized integration settings with Microsoft Office and other products. It works seamlessly with Office 365 and OneNote. It gives the user more options to save the digitally scanned image as a PDF, an image in an email, or save it as a jpeg in your camera roll to organize receipts for a business. The system is very easy to use; just click a photo from the app and choose the service that’s needed and let the app do the rest.

Genius Scan iOS

Grizzly Labs has come up with a viable solution to get rid of the cluttered mess of receipts lying about in drawers. The app is integrated with many different cloud services, including OneNote. The app is very simple to use; just take a clear photo from the app using the phone camera and let the app get to work. Genius Scan will enhance the receipt in an excellent quality, allowing a high-quality copy to be stored and retrieved later. The Genius Scan app is available for both Android and iOS. The basic version supports DropBox while the premium version supports Google Drive, OneNote, Expensify, and EverNote.


Creating a business expense report was never this easy; the Expensify app has made it easier for business and home users to automatically create expense reports from receipts stored as photos. It’s possible to track the total hours worked with a single tap. The app can track mileage using a GPS system by taking a photo of the odometer in the car. The app can link up everything with the bank account or a credit card to pull transactions that do not have a receipt. The app is able to generate IRS guaranteed e-receipts.


Receipts is a scanning application available on iOS only. The Receipts app scans any receipt, placing it in its allocated category. The app has the ability to keep track of spending in each category. Such a system is extremely effective in tackling account management issues. The app is available on iOS. However, without any free versions, it is a letdown for many when it comes to organizing receipts effectively.

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