Balancing a Cash Register – How, Why, and When

Open Cash Register Drawer Close up with Money.
Cash registers are in almost every store around the world. Today’s modern POS systems are fairly powerful and do just about everything. But, still, you need a process to handle and account for all of the store’s cash. To prevent mishandling and implement other safeguards, these internal controls are vital. This crucial process must be reliable and create an environment of operational efficiency along with bring assurance of reliable accounting records. Not only does mishandling of cash cost the business, it is one of the main contributors of shrinkage and loss in the store. Theft is the second common cause and it is made possible through an improper procedure of controls.

Cash registers play an important role in the process of counting money, reconciling receipts, and balancing the drawer which accounts for all of the day’s transactions. Modern POS systems even offer step by step instructions that will balance the cash drawer for employee guidance. Many store policies are created to further facilitate a cash management system that would ally in many areas. Cashiers have to make sure that everything adds up, otherwise things can go downhill quickly.

How to Balance a Cash Register

At the start of each shift, individuals are given the responsibility of counting the contents of a register to make sure of the exact amount of cash that is present, as the cashier will be held accountable at the end of their shift. At the end of their shift, the contents must be counted again and given a comparative glance to make sure everything is balanced. The register is balanced at the end of each shift to ensure that money has amounted correctly, none has been stolen, and no mistakes have occurred. In some stores, another employee must be present when the cash register is balanced. When all of the proper checks and processes have been accomplished, the cash will then go to the person who will deposit it into the bank.

Why is it Important to Balance a Cash Register?

Not only does balancing the cash register bring equilibrium to the cashier, it also gives further insight into how the money flows in or out. The cash register acts as a monitoring system of money movement and. if any is missing unexpectedly, it may indicate theft or carelessness. The key to success is being precise and providing accurate data regarding the cash flow. Regarding safety, a huge amount of money is never kept in the register. A minimum amount is kept to ensure safety in case of burglary or theft. Avoid keeping too much cash on the floor as it can be dangerous and prone to larceny. 

In addition, an entire sales report can be pulled up in an instant during any part of the shift. Documentation makes the cash drawer safe from mistakes and maladministration, so it always works in favor of the business.

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