7 Essentials For Setting Up Your Accounting System

When initiating a business, you might decide to put off many operational aspects until a later date. However, it is never too early to set up an unpretentious accounting function. Whether you’re tracing your bootstrapped expenses or revenues, it is never a wise choice to go too far in the process without launching an accounting system. It does not have to be a complex system, however, excel sheets won’t cut it. It is valuable to institute an accounting system that supports your business model and unique business needs while keeping a focus on your future goals and ambitions for your business.

Here are few ways to manage your accounting needs in the best way possible.

Set Up a Simple Accounting Function

When you are just initiating your business, you don’t yet require something fancy for your bookkeeping. There are many good options out on the market that are simple and convenient for a new business. Systems like QuickBooks and Xero are user-friendly and inexpensive, which is exactly what a business such as yours requires at this point in time. There are also some free options for you if you are short on cash, however, they will only offer very limited features.

A simple accounting function will take care of everything related to your payroll, invoicing, bookkeeping, and payments, which takes care of most of your basic needs. Be sure to check all features before implementing a system and ask for a demo so that you get a fair idea about its functionality.

Set a Chart of Accounts

It will suffice to say that the chart of accounts would form the core of whatever accounting system you use. It is basically a listing of all of the accounts that are included in the general ledger of a business. It helps you to locate specific accounts quickly and conveniently. It must be created to cater to the unique needs of your business and track income and expenses appropriately.

Open a Business Account 

Irrespective of the fact that your business is bringing in any revenue, you must get a business account right at the start. Personal and business finances must be kept separate at all times as this will save you from many troubles later. Banks, these days, offer online portals that can be used to manage your finances as you please. You can authorize your bank to make certain automated payments that are of high priority so that you never miss them. Moreover, the newly established accounting function has the capacity to integrate with your bank account, which can be extremely efficient for all of your business operations.

Hold On to your Receipts and Invoices

All invoices and receipts must be held and stored in a suitable place for future reference. Whether they are paper or electronic, develop a bookkeeping habit of properly storing all information and proof of your transactions. This will ensure that you have a headache free tax season at the year-end because it will be easier for you to account for everything.

Stay on Top of your Tax Obligations

This might be surprising, but you need to think about taxes in your accounting function even before you start sales. Your business must develop a good standing in terms of both a provincial and federal tax standpoint, including all fees and registration requirements. Your taxable income is your net income, which is deduced after deducting all expenses. This is why it is important to keep a record of all important documentation as it will make the whole process easier.

Stay on top of your payroll taxes and 1099s because that is the government’s money which you are assigned the task to hold. Therefore, you are required to account for it. Find a reputable tax expert along with your accounting function that can help you stay in acquiescence with your tax responsibilities and preemptive preparations to curtail the tax bite.

Create an Effective Payment Collection Process

Every business has an accounts collection system installed that manages accounts receivables. Your bookkeeping system must guide you with the open invoices and balances. All payment terms must be clearly highlighted on invoices. When collecting payments from your customers, be sure to remind them on the due date as well as 2-3 days before. Your clients should be clear about your payment terms because you cannot afford a negative cash flow at such an early stage of your business. Start with a simple payment collection accounting function and gradually start accepting checks and other forms of online payments.

Forecast for the Future

Projecting expected expenses will help you deal with the cash burn. Tracking how much runway you have in terms of cash allows you to better anticipate and plan for the future. An accounting function that can help you develop better future projections is essential in this day and age.  

Check out America's Best Bookkeepers

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.