13 Accounting Tools Every Small Business Needs

Accounting Tools - Complete Controller

Accounting and managing finances are probably the last thing a small business owner wants to think about.  If not done correctly, it can be time-consuming, daunting, and cause grave financial issues.  The good news is that there are accounting tools on the market that allow small business owners to manage their finances with ease and concentrate on different aspects of their business.

Accounting software helps you manage cash flow, generate invoices, have an audit-ready business, and make preparation for tax time. These tools make handling your small business customers and expenses a breeze. Following are the top-rated accounting tools for a small business that have proven helpful in managing your finances and bookkeeping functions in small businesses.


PDFConverter will convert Microsoft Office, Open Office, Lotus, and other documents to a PDF. The interface is intuitive, and it only takes a few steps to convert a file. Not only can you turn your documents into a PDF, but PDFConverter Elite can also turn PDF documents into editable MS Office or Open Office file formats.  It is a reliable, inexpensive, and hassle-free way to manage the documents in your business.  Click here to see a detailed course specifically for accountants on how to manage your PDF Files.  

QuickBooks Online

QuickBooks is the bookkeeping and small business accounting tool used to handle accounting operations. QuickBooks is developed and marketed by Intuit. QuickBooks is used to:

  • Generate invoices with the logo of your company and with all details required by customers
  • Processing payrolls according to HR policies
  • Managing all business transactions, including bills from suppliers and vendors
  • Inventory management
  • Tracking expenses

QuickBooks can be accessed anytime, anywhere. Small business owners widely use QuickBooks to simplify accounting operations and manage bookkeeping quickly. It is an affordable and easy-to-use software that small business owners can quickly learn and use with no financial background. 


Freshbooks is a well-known software used by small business owners, freelancers, and entrepreneurial agencies to handle accounting and bookkeeping processes. It is a user-friendly tool and is preferable for a service provider.

Following are the features of Freshbooks:

  • Generating invoices
  • Managing expenses
  • Accepting payments from customers
  • Generating automatic reminders for payments
  • Managing clients of each project with pricing
  • Stellar customer services


Xero is great software with a wide range of features for small businesses. It is a good choice for online product sales. Xero has the following features:

  • Bookkeeping
  • Paperless management of expenses
  • Payment in 160 or more currencies with the ability to convert and update exchange rates automatically
  • Generating invoices and quotations
  • Tracking and managing inventory
  • Generating purchase orders
  • Automatic reconciliation of accounts
  • A dashboard with bank balances, expenses, and invoices
  • Customized reports required by the small business
  • Tracking cash flow in real-time
  • Graphical presentation of data
  • Data can be shared and accessible to accountants and others
  • Generating customized reports and reminders to customers
  • Scheduling of payments and returns

Zoho Books

Zoho Books is a good choice for both product sellers and service providers because of having CRM and time-tracking features. Bookkeeping is also available in Zoho Books.  They offer a free 14-day trial. Zoho offers a Client Portal where you can share recent transactions, expedite estimate approvals, accept bulk payments, and capture customer feedback. Download A Free Financial Toolkit

Xporter Data Export Tool

Xporter isn’t specifically an accounting tool. It is used to export stored data to an Excel file. Any required reports can be generated and automatically emailed to desired contacts.  With Xporter, a user can export customers, orders, transactions, refunds, checkouts, countries, articles, blogs, draft orders, products, and more from your shop.  They offer a 7-day free trial.


SimplyCost is an economical and straightforward Shopify app used to create profit reports. It tells you the actual profit you are gaining from the sale of a product. It also keeps track of the worth of inventory. SimplyCost saves you time by calculating the profit of your sales. It takes into consideration discounts, refunds, shipping, and taxes. You can add another cost in addition to your product cost to track your profit accurately. SimplyCost is $4.99/month with a 14-day free trial.  


Profiteer is another Shopify app. This app is used to track the cost of goods sold and variants. It can export a CSV report of the total value of inventory and profits as it does not integrate with accounting software directly. This app also caters to currency fluctuations, and an accurate report of profit is generated for a specific period.  The price can range from $15-$30/month.


GoDaddy makes bookkeeping simple. Everything is organized and in one place, without hours of data entry or tracking down receipts. Mobile access and time tracking are present. But the payroll option is missing. It estimates quarterly taxes. Live support is also present in this small business accounting tool for its users.  There are several plan options available, starting at $3.99/month and up. Exit Advisor


Kashoo is easy to use and manage software. Mobile access and time tracking are present. The payroll option is present in this small business accounting tool for small business owners.  This software company offers new users a free 14-day trial. With Kashoo, a user can send invoices, get paid in minutes, track expenses, and see their cash flow.  It is $29.95/month
For their Monthly Plan or $16.65/month for their Annual Plan.


OneUp offers seamless invoicing, stress-free accounting, up-to-date inventory tracking, and simplified CRM reports. This software syncs with your bank, retrieves your transactions, and automates 95% of your accounting. Mobile access and inventory tracking are present. Live support is also available in this small business accounting tool.


AccountEdge is for both online and desktop use. Mobile access, time tracking, and payroll options are present. It does not estimate quarterly taxes. Live support is available for its users. Command centers help you run and report on all aspects of your business: sales and invoicing, purchases, payroll, inventory, time billing, and more.  AccountEdge offers a 30-day free trial for new users. LasPass – Family or Org Password Vault

Sage 50c Premium Accounting

Sage 50c is a well-rounded small business accounting tool. Mobile access, time tracking, and payroll options are present. It does not estimate quarterly taxes. Live support is available.  Office365 is now integrated with this software, providing access to essential apps and accurate financials anytime and anywhere.  This software advertises itself as reliable, accessible, and flexible.  There are several plan options available.  

Connector Apps

Connector apps are used to connect and integrate accounting software. Using integration apps, data can be transferred automatically from one application to another and other partners. This ability to transfer is a time-saving, easy-to-use application used to export all kinds of data related to tax matters, customers, and expenses with a single click.

These connector applications are for:


When getting ready to purchase accounting software, do your homework. Invest wisely in the purchase of a small business accounting tool according to the nature and volume of your business. The more specific requirements for a company also require efficient and effective accounting software to manage finances and bookkeeping.

CorpNet. Start A New Business Now About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Complete Controller. America’s Bookkeeping Experts