Why is it essential to share sensitive financial documents securely?
Many platforms allow you to share and securely and safely administer file sharing. Many easy-to-use, secure methods of safely sharing financial documents online are available.
Safety is an important feature when you are looking to share sensitive information online. Companies and personal profiles today are prone to:
- Cyber Attacks
- Identity Theft
- Data Breaches
Use a password-protected cloud
The primary step in keeping your data secure is to use a password-protected cloud that ensures maximum security. The recommended method is to use alphabets in lower and upper case, symbols, and numbers in combination to share sensitive financial documents securely.
Using a perfect combination in a password makes it virtually impossible for hackers to hack into your device. It is always important to keep changing your password frequently. Use a good password management application to manage all passwords. Using strong passwords with an unusual combination of alphabet numbers and symbols is a great way to share financial documents safely.
The password can be shared with authorized individuals. You can put a restriction on the document as well. For example, you can limit the access to the records to a few trusted people.
Never use the same password for every account
People make one major mistake when dealing with their financial information. They tend to use the same password for their different bank accounts. This practice can lead hackers straight to your entire finances.
Dropbox for sharing financial documents
Dropbox is a very secure method for sharing any kind of information online. It provides the user with an option to “share the link.” The link allows specific people you sent the link to view or download the file. A Dropbox Pro account is the most secure way to share sensitive financial documents securely. Dropbox has an option for you to delete the link whenever you want.
These programs allow for safely sharing financial documents by using public-key cryptography to send files securely. The program uses public-key encryption to secure the documents and provides a private key for decrypting the files. The private key used for decrypting the files always stays on your device, but the public key is sharable.
Off-the-record messaging services
Off-the-record messaging is a feature that allows you to add different messaging programs to a single platform. An application for such an app is Pidgin. Using apps like Pidgin encrypts messages before they leave your device. It has features such as adding extra security codes to ensure no third party intercepts the communication.
LastPass application to share sensitive financial documents
One of the most efficient ways to share financial information is to use LastPass. LastPass is a service that allows you to keep all usernames and passwords in one place. It allows you to select a login for various services, like Google Docs, through email.
This app allows you to synchronize your files using a safe protocol by BitTorrent. The best feature of this device is that, instead of sharing files, the app syncs the files directly between two devices. The two devices need to be online simultaneously. The files can be shared in real-time, and a 128-bit AES efficiently secures the connection.
SSH secure shell network
The SSH secure shell network relies on a network protocol that establishes an encrypted tunnel. The tunnel is secure and allows you to share sensitive financial documents. It gives you a safe platform that you and your correspondent can use with their username to log in and access your uploaded files. On the other hand, you can create a unique account to allow them access to your files.
SFTP (secure file transfer protocol)
The Secure File Transfer Protocol is used as an extension for the SSH protocol used specifically for file sharing. It is one of the best options for safely sharing financial documents. The protocol gives access to a file server. A username and password will be generated that you can use to integrate into the FTP network for file sharing. It is always better to protect your documents with a strong password.
One-time pad for safely sharing financial documents
This application allows you to safely share financial information by generating a random number. You must meet the other person to share a copy of the pad. This method is not as feasible as the other methods mentioned earlier on the list.About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.