Moving on from QuickBooks Desktop to QuickBooks Online

Business colleagues working together on a computer in an office.
Innovation, such as QuickBooks, has revolutionized traditional accounting procedures. The greater emphasis on automation of the various processes has enabled a real-time exchange of information, increased mobility via remote accessibility to information, and greater autonomy to business owners who are now less dependent on their financial advisors. This is primarily because automation has made information easier to comprehend. The plain and boring manual bookkeeping is now more interactive and fun following the advent of accounting software like QuickBooks.

Why Not QuickBooks Desktop?

Initially, QuickBooks Desktop was introduced during the 1990’s and was welcomed by many businesses in order to simplify their accounting procedures. Despite its various features allowing for greater customization in terms of tracking expenses, sales as well as generation of budgets and reports, this desktop version has been outdone in terms of performance by QuickBooks Online. The reasons that led to a decline in its popularity and necessary upgrade to a newer version are as follows:

  • The single user mode has been an obstacle for many businesses that require multiple user scenarios within the company. This obstructed the access to the desktop system by a user at all times. Single user mode only allows one individual to log into the system and work on it. Multiple user mode is a necessity for businesses today, owing to their virtual transcendence and the need to have real time access to data remotely.
  • Another issue that was faced by businesses using QuickBooks Desktop was the disruption caused due to the annual upgrade. This not only cost additional money to the business but also led to system disruptions and hanging.
  • In addition to the previous point, any and all disruptions caused by the system upgrade had to be managed through paid support. This version of QuickBooks does not come with free support, rather it must be paid for.
  • Furthermore, the installation of an upfront software onto the server has been boisterous for businesses. The 21st century is marked by cloud-based tools to share resources and information in real time. The use of an installed system seems obsolete in the present era. This is most likely to entice the movement from QuickBooks Desktop to QuickBooks Online.

Why QuickBooks Online?

With the introduction of a newer version, businesses have switched to this online version of the software. The additional benefits derived from this upgraded version are as follows:

  • Allows for a multiple login mode whereby up to 5 users can have access to the interface from any remote location via an internet enabled device – PC, Mac Book or Tablet.
  • Another benefit of switching over to this version has been the increased automation. Invoice scheduling, connecting to online applications, and online hosting phone support have all become available with this newer version.
  • Moreover, QuickBooks Online allows for automatic downloading of all business transactions, a feature that was missing in QuickBooks Desktop.
  • The cloud-based online presence of information and resources has allowed businesses to move over to this version, thereby enabling virtual transcendence across the globe.
  • Any and all software upgrades are provided free of cost, unlike the desktop version of QuickBooks. The latest updates on products and features are also inbuilt into the system, requiring no additional cost.
  • Lastly, another important reason for this upgrade has been the cost savings through the QuickBooks Online version, which demands a monthly subscription, relative to the annual payment that was required for the desktop version. In addition to this, no software installation is required, an internet connection is all that you need to start its 30-day free trial.

As a result of the upgrade in its various features, QuickBooks Online has captivated attention of most businesses that are now switching over to the more flexible and mobile version of QuickBooks.

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