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sharing documents - Complete Controller

Why is it Important to Share Sensitive Financial Documents Securely?

Many platforms provide you the opportunity to share and administer file sharing securely and safely. Many easy to use secure methods of safely sharing financial documents online are available.

Safety is an important feature when you are looking to share sensitive information online. Companies and personal profiles today are prone to:

  • Cyber Attacks
  • Hacking
  • Identity Theft
  • Data Breaches
  • Scams
  • Virus
  • Malware
  • Ransomware Check out America's Best Bookkeepers

All of these risks are lurking around your financial information, day and night. You need to rely on modern security features to keep your data safe.

Use a Password Protected Cloud

The primary step in keeping your data secure is to use a password-protected cloud that ensures maximum security. The recommended method is to use alphabets in lower and upper case, symbols, and numbers in combination to share sensitive financial documents securely.

Using a perfect combination in a password makes it virtually impossible for hackers to hack into your device. It’s always essential to keep changing your password frequently. Use a proper password management application to manage all passwords. Using strong passwords with an unusual combination of alphabet numbers and symbols is a great way to share financial documents safely.

The password can be shared with authorized individuals. You can put a restriction on the document as well. For example, you can limit access to the records to a few trusted people.

Never Use the Same Password for Every Account

People make one major mistake when dealing with their financial information. They tend to use the same password for their different bank accounts. This practice can lead hackers straight to your entire finances. Check out America's Best Bookkeepers

Dropbox for sharing Financial Documents

Dropbox is a very secure method for sharing any information online. It provides the user with an option to “share the link.” The link allows specific people to view or download the file to whom you sent the link. A Dropbox Pro account is the most secure way to share sensitive financial documents securely. Dropbox has an option for you to delete the link whenever you want.

PGP/GPG

These programs allow for safely sharing financial documents by using public-key cryptography to send files securely. The program uses public-key encryption to secure the documents and provides a private key for decrypting the files. The private key used for decrypting the data always stays on your device, but the public key is sharable.

Off the Record Messaging Services

Off the record messaging is a feature that allows you to add different messaging programs into a single platform. An application for such an app is Pidgin. Using apps like Pidgin encrypts messages before they leave your device. It has features such as adding extra security codes to ensure that no third party intercepts the communication.

LastPass Application to Share Sensitive Financial Documents

One of the most efficient ways to share financial information is to use LastPass. LastPass is a service that allows you to keep all usernames and passwords in one place. It will enable you to select a login for various services, like Google Docs, through email.

Another useful feature of LastPass is that it allows access to financial documents without allowing the person to view the password. It protects the connection with an SSL.

Resilio Sync

This app allows you to synchronize your files using a safe protocol by BitTorrent. The best feature of this device is that, instead of sharing files, it syncs the data directly between two devices. The two methods need to be online simultaneously. The files can be shared in real-time, and a 128-bit AES efficiently secures the connection. Check out America's Best Bookkeepers

SSH Secure Shell Network

The SSH secure shell network relies on using a network protocol that establishes an encrypted tunnel. The tunnel is reliable and gives you a chance to share sensitive financial documents. It gives you a safe platform that you and your correspondent can use with their username to log in and access the files you have uploaded. On the other hand, you can create an individual account to allow them access to your files.

SFTP (Secure File Transfer Protocol) 

The Secure File Transfer Protocol is an extension for the SSH protocol explicitly used for file sharing. It is one of the best options for safely sharing financial documents. The protocol gives access to a file server. A username and password will be generated that you can use to integrate into the FTP network for file sharing. It’s always better to protect your documents with a strong password.

One Time Pad for Safely Sharing Financial Documents

This application allows you to share your financial information by generating a random number safely. You must meet the other person to share a copy of the pad. This method is not as feasible as the other methods mentioned earlier on the list.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers