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Businesses, small and large, have started to embrace the concept of a remote workplace and remote team coordination. Even start-ups have jumped on the bandwagon. Surveys have shown that remote workers put in more hours compared to their in-office hours. The impact of the employee hours is seen in the bookkeeping records of a company.

Remote work also drives you to improve communication since a lot is done in writing. However, if you are handling a remote team, how will you truly be sure that the entire team is staying productive, working on their tasks, and collaborating appropriately? With the help of a selection of online tools, you can make sure that your team is humming along daily with efficiency.

Despite the fact that there are some obvious gains and benefits in managing a remote team, businesses still have to take the problem of collaboration and coordination into account. Opportunely, the internet has helped to offer a solution. Below are some technology advances that have happened to make things simpler and easier for remote workers and employees to work together.

  1. Cloud Collaboration

They were once labeled the email killers. Despite the fact that this may tend to be somewhat of an exaggeration and that email remains the utmost significant communication tool, these new online collaboration tools provide a substitute communications platform. This platform makes online collaboration a lot more efficient.

Email might tend to be good and effective for a small team dealing with instant communications. On the other hand, the number of workers increases and there is a chance that some email replies might get lost.

The majority of cloud collaboration tools are used by means of project management tools, which helps a manager keep track of their team’s progress and also informs every person about the goals and milestones achieved.  These are tools that will allow you to assign tasks, create goals, and create tickets. What’s vital is that these tools will give a platform to you as well as your team where each and every person is on the same page.

  1. Cloud Video Conferencing

Years ago, video conferencing was considered as much of a nuisance as managing live meetings. This is because these types of meetings required expensive specialized equipment. Therefore, people had to come together in one conference room that had one video conferencing device as a way to talk to the other person located in another region.

Luckily, there have been innovations and improvements in video conferencing that have changed all of that. With the help of cloud-hosted video conferencing tools, all team members can join the conference no matter where they are located. All they need is a personal computer or a tablet. Even a smartphone will work. As long as the device has an internet connection and a camera, that member can be a part of the meeting. Besides from the advantage of modern video conferences being more accessible, it is also easier to cooperate with each other with the help of simple tools such as screen sharing.

  1. Sharing Apps And Cloud File Storage

Opposed to attaching giant files in your emails as attachments, you can now share the files through sharing apps and cloud storage. Apps such as Dropbox will allow everyone to share and access files through the internet.

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About Complete Controller® – America’s Bookkeeping Experts
 Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.




 

 

 

Business Virtualization - Complete Controller

The point to ponder when talking about business virtualization is the lack of team coordination that this structural change might pose to an organization’s success. Businesses have embraced business Virtualization with the hopes to reduce operating costs, increase productivity, minimize downtime, simplify data management, and enable disaster recovery. It allows running several virtual systems on a single server, reducing the number of hardware required within a business. Businesses can move to the cloud, allowing for instant offsite access to files and multiple applications. In addition to this, an efficient and agile IT infrastructure can be staged cost-effectively. This movement to a private cloud helps businesses achieve lower operating costs in fewer workers to manage and enhance relationship management with both the suppliers and the customers. Real-time information sharing fosters enriched relationship building of the business with its colossal user network. Check out America's Best Bookkeepers

One of the many benefits that businesses can yield from business virtualization is enhanced team coordination. Coordination across the team may be achieved by ensuring the following significant factors.

Involve the Team from the Start

Every person within the organization must be brought on board once the business decides to go virtual. Team coordination is the key to building a committed, diligent, and loyal workforce. This is an essential aspect of the virtualization process because, otherwise, resistance from the existing workforce due to changed processes and workflows is likely to be much higher. If employees are informed in advance that a significant structural change in the infrastructure is coming, they will most likely make an effort to adapt to new practices and workflows. This relationship-building drill is necessary to get the team to interact with other members, including other firms that are now connected with the business for either design or production. Check out America's Best Bookkeepers

Moreover, the virtual system requires interaction with members of different business units, such as operations, security, network, server, and applications. Virtualization can lead to disruptions and conflict among team members owing to the lower frequency of face-to-face interaction. Therefore, it is necessary to induce team coordination through the involvement of all members in this process of business virtualization.

Ensure Open Communication Channels

Another critical factor required to ensure team coordination with business virtualization is the need to have open, two-way communication mediums in place. As virtualization tends to create a virtual space for all team members to communicate on a real-time basis, personal interaction is lost.  An effective communication network is established for all members to coordinate essential tasks, such as bookkeeping, and align the organization’s workflows. Moreover, two-way communication is likely to warrant real-time feedback from internal and external team members, assisting the organization in making much-needed amendments. This communication may take the form of virtual meetings, conference calls, video conferencing, or Skype, all of which promote team coordination. Check out America's Best Bookkeepers

Delegate Tasks and Define Leadership Roles

Another issue that businesses face while rendering virtualization has been the lack of clarity regarding job roles across the now ‘virtual’ organization. The increasing need to delegate authority across the organization becomes vital as operations become more and more remote. As people are not co-located, the assignment of leadership roles across the organization is key. Once essential leadership roles have been defined, make sure that all employees embrace these changes and submit to new rules and practices. Any resistance must be dealt with using relevant and appropriate solutions. As business virtualization allows for a global team across the organization’s various regional and international locations, it is inherently more challenging to assign goals and individual roles and responsibilities. Identifying leaders will ensure that each team has a defined supervisor that the team members look up to, and each team member has a limited role that he/she must perform. Such practices will inevitably revamp team coordination with business virtualization.

Conclusion

Business Virtualization brings about changes that require building up a well-coordinated and close-knit team to reap the various advantages of making the change.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers