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Promote Time Management - Complete Controller

Every organization seeks to improve its employee productivity by incorporating different training and development strategies. Time management is an essential skill that is rarely found in most employees. It is a skill that isn’t necessarily innate but instead develops over time with proper guidance, procedures, and training. With so many distractions occurring in an average workplace environment, focusing on essential tasks can become quite tricky. This article looks at tips that management can incorporate to elevate employee time management skills that would effectively lead to better efficiency and increased productivity. Check out America's Best Bookkeepers

Maintaining timesheets

Keeping a record of how and where time is spent on a regular day can provide great insight into how time is being utilized at the office. Maintaining a timesheet will clearly show periods of productive work and areas where time was spent doing work that wasn’t entirely necessary and didn’t bring any value to the business. Even maintaining a timesheet for a few weeks can provide all the information one needs to figure out where time can be better utilized and what activities are consuming too much time that doesn’t benefit the business or its overall goals.  

Working on a fixed schedule

By incorporating, a fixed schedule of tasks and activities to be carried out within the day is another method of increasing productivity. Fixed schedules can be a useful tool for time management, but only if the organization is well versed in knowing how long each task should take on average per employee. Fixed schedules can be used in the manufacturing sector, but it is a difficult thing to implement in businesses that are continually changing as such businesses require flexibility in their workforce that a fixed schedule does not allow. Fixed schedules, however, are beneficial to many businesses, it must be determined on a case-by-case basis. Check out America's Best Bookkeepers

Set milestones and objectives

Another way one can improve employees’ time management skills is by setting fixed deadlines, milestones, and objectives. This helps ensure that employees know the most critical tasks and how to best divide time to accomplish each task individually in the desired period. This is a relatively autocratic form of management where employees feel empowered to make their schedules as long as targets are being met. However, this method can be both a plus point and a drawback depending on employee etiquette and work ethic. If you are in a business that adheres to strict deadlines, this may be an effective way of managing employees as it ensures that no matter what work is being concluded on time.

Coaching, training & organization

The best to consolidate time management skills within the employee pool is by training and coaching. Training sessions that outline the importance of effective organization and time-saving techniques can improve and enhance employee time management skills. Personal coaching for employees who may be struggling to hit desired targets can also be extremely beneficial. Keeping an eye on employee activities within a workplace environment can provide clues as to where and how their time can be better utilized. Teaching employees how to maintain a proper calendar, to-do list, and even a time journal can positively connotate their productivity and output. Check out America's Best Bookkeepers

Conclusion

Time is the world’s most precious commodity, and it is one of the few things in life that can only be spent, not saved. Effective use of time, both from a professional and a personal standpoint, is of utmost importance to get to a person’s fullest potential. Encouraging employees to practice time management and mandating specific time management procedures like keeping a time log can lead to a more productive and efficient workforce. Employees must be aware of how valuable and useful time management skills can be from a personal and professional standpoint.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

Those who work at home or are freelancers have an opportunity that few achieve. When you find yourself in this situation for the first time, it is important to overcome some challenges to achieve success and be productive, because being at home you are exposed to many unusual distractions.

When working from home, the main thing is to reach goals, not to fulfill a certain number of hours. If you establish this as your work guide, you will likely achieve your goals satisfactorily. An important point is that you carefully observe the place where you are going to work and make the necessary modifications that allow you to meet the proposed goals in a simple and effective way.

These tips will help you better organize your work space at home:

 

Separate the Office from the Rest of the House

A common mistake when working from home is to think that we can do it from the comfort of the sofa or the bed. The first point to work effectively at home is to establish the physical limits of where your home ends and the office begins, otherwise you will be surrounded by elements that will take you away from the objectives proposed for that day.

 

Seek Good Lighting

Once you have established the place of the house where you will set up your office, make sure that it is near a window or that it has good lighting so as not to force your view. Being next to a window you will have the possibility of placing a small plant on your desk, so that your productivity could increase up to 15%.

 

Feel Comfortable

As in the office, if you are going to be sitting for extended periods of time, you need to have a comfortable work chair. Problems related to back and neck pain are becoming more frequent among the population that works sitting for long hours. This may be due to incorrect positions that we adopt when reading or writing or simply because our body is not receiving adequate support that our back needs to cover our work day. There is a wide variety of work chairs that you can find at very affordable prices. Remember that investing in your health is something worthwhile.

 

Decorate to your Liking

To make you feel good in your own space, try to decorate your office with the details that you like and that put you in a good mood. Be careful when choosing the colors of the elements that decorate your home office, because even the color of your wallpaper can determine your level of productivity. Blue is considered one of the best colors to decorate work spaces, this is because it can favor our concentration; and some details in red or orange could help you stimulate your creative mind.

 

Organize your Time and Take Breaks

Although what we are looking for is productivity, which does not mean that you have to sit for eight hours without stopping for a second from the desk. On the contrary, taking breaks while working helps clear the mind and avoid stress. You should also consider the possibility of establishing fixed work schedules that allow you to enjoy certain hours a day to carry out your personal activities.


Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file, critical financial documents and back office tools in an efficient and secure environment. Complete Controller’s team of US based accounting professionals are certified QuickBooks™️ ProAdvisor’s providing bookkeeping, record storage, performance reporting and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay services. With flat rate service plans, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

3D illustration. Image background concept of cloud computing.
Cloud computing has created a revolution in the technology for small companies by allowing access to a variety of skills that normally only bigger companies could afford. By means of a web browser and an internet connection, small corporations can enter into services and software based upon their needs and pay accordingly for their usage on a regular basis. An example for this can be utility services. Just by joining the “Cloud”, a business is able to access everything – from customer relationship management systems to data backup.

Cloud computing portrays a grid of remote computers to store, process, and manage applications and data. By permitting an organization’s IT operations to be outsourced to another company, the in-house IT’s infrastructure burden is shifted onto the cloud service supplier.

The demand for cloud services can be categorized into three sections: infrastructure, platforms, and software. Companies can select between hybrid, private, or public cloud deployment subject to their security concerns and needs.

A cloud provider’s services generally comprise of a system with tough security protocols, routine maintenance, and repairs for an acceptable fee (either per bandwidth and/or per user). Since its inception, cloud computing has had some major implications. However, the utmost effective benefit lies in its capacity to bring productivity and profitability.

How Cloud Hosting Can Enhance Productivity in Your Company

 

Lower Expenses and Costs

Cloud-based services are a great way for you to save money in many places such as server maintenance, power, upgrade expenses, and software licensing. More than half of small and medium sized businesses are now using cloud computing to decrease their costs. Instead of spending money on hardware maintenance, which most of the time goes unused, subscribing to services and software at a small monthly fee will help these small companies to further stretch their budgets.

Along with the skill and capability to expand in order to fulfill high demands, the cloud will also allow businesses to scale down through their slower periods. Examples of this can be using less storage space or removing users in order to save the business money.

How do you find out how much you have saved? The process of bookkeeping is a recognized and well-defined process in the field of business and accounting. Bookkeeping will help you provide all of the necessary and relevant information from which all of your accounts are formulated.

Being Connected Anywhere

The cloud permits employees to stay connected regardless of where they are located. Employees could be working from their homes, at a prospect’s head office, or on a plane. Employees located in different areas can cooperate with each other without having the need to share calendars, e-mail attachments, and task lists.

As long as there is an internet connection, employees can get their hands on all applications and business files needed to stay productive. Companies can access relevant data or inquire about the operations of the company at any time of the day on just about any device that has an internet connection. This is a major advantage for companies with remote workers.

Employees can also link and communicate with their boss and staff through instant messaging. They can even arrange for spontaneous meetings with the help of robust audio, web conferencing, and video services. Thanks to cloud-based services, it is now possible to include vendors and customers in these meetings. Due to these facilities of improved information sharing, companies are able to react more swiftly to business opportunities.

Better Reliability

Compared to services delivered on-premises, cloud-based services are more reliable, particularly if the hardware or servers are aging. In addition, the experienced and dedicated IT staff of cloud service providers can resolve problems much faster than a company with limited IT resources.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.