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to-do list - Complete Controller

To-do lists offer some smart ways in which tasks get prioritized. Task-prioritization is an essential requirement for effective time management. Many distractions make people find themselves hard-pressed to remember all the things and tasks that they were supposed to complete any given day. This difficulty is where the magic of the to-do list (which is a form of bookkeeping) starts to become relevant. So how can we use to-do lists to prioritize tasks? Find out below. Check out America's Best Bookkeepers

  1. The project list

Tasks usually consist of several activities. This complexity makes it hard for us to start and arrange activities on a priority basis. It is often not clear what to do first. But if we break it down into small steps and in order of priority, it will be easier to get an overview. We know where to start, and the task loses its terror.

 However, it is essential to remember that for large projects, a to-do list is not enough. There is no way around proper project management. Though, for small, manageable businesses that can be done quickly and have little potential for surprise, to-do lists can be handy. Check out America's Best Bookkeepers

  1. The goals list

In everyday life, we lose track of tasks and obligations and our long-term goals and wishes. These goals include concrete projects, such as graduating from a university or building a house, soft targets, playing regular sports, or meeting friends. To ensure that we do not lose sight of them, we must always question whether our activities serve to achieve them. It helps to create a goals list. This goal list is a form of a to-do list that highlights, in order of prioritization, the goals that are important to us and that we want to achieve in life.

 

  1. The ad hoc list

If the deadline is already threateningly close and it just about to cross the limit, you better not set off immediately because now hardly anyone can think clearly. It’s smarter to make a simple list of needed steps. Everything that is not necessary to achieve the goal is kept away from the list. Things that belong to the project, but are not a prerequisite for success, are considered dispensable. If there is still time left later, then you can approach it. In such a situation, a to-do list can help to gain control through the prioritization of tasks. Check out America's Best Bookkeepers

 

  1. Multiple lists

You can separate between work and private life and operate different lists for different situations. If you only use one, it won’t be easy to manage since the average person has many various projects running.

When we are at work, a list of tasks that concern us can be enough. At home, on the other hand, we need another list. It may also be several. Because the lists are contextual and manageable, we can work them out in a concentrated manner. These lists can also remind us of the priority of different tasks so that we may not lose time doing lower-priority activities before a high-priority activity.

 

  1. Three-things list

By compelling ourselves to never write down more than three tasks, on the one hand, we ensure that only essential matters get handled. At the same time, it ensures that we keep track of things. The three-thing list is becoming more popular. It simplifies the whole process, and it also has the advantage of making it easier for a person to assign prioritization. When an extensive list gets created, it can be a real bother to decide each activity’s priority. With the three-thing list, however, you can get your preferences right 99% of the time!

So, it is quite evident that to-do lists can help you improve your prioritization of essential activities.  

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Prioritization Time Management - Complete Controller

Time management is an essential skill that is necessary to support your success. The key to time management is prioritization. In a world full of so many distractions and long to-do lists, one can only manage all critical tasks by applying some criterion of prioritization. So how can it be done?

Prioritizing by urgency and importance

  One of the most informative concepts that I have come to know both in practice and theoretical studies towards success is the urgency/importance matrix. Until I learned about this simple approach to prioritization, it was difficult to explain the secret behind effective time management for entrepreneurs and people in the business. With this method, you will find it much easier to prioritize tasks in daily routine and in the long term.  Check out America's Best Bookkeepers

 There are many variants and interpretations of the urgency/importance matrix in time management. However, the essence of all time management tasks is that they are based on a distinction between Important and Urgent tasks, if one is to seek success.

  1. Important tasks are those on which the success and achievement of your goals largely depend.
  2. Urgent tasks require immediate action or attention, but most often are not relevant to achieving your goals.

Using these two terms, you can decide what to do first. We also define productivity: it is the fulfillment of the most important in the first place and, in particular, the realization of what will lead you to your goals most quickly. When planning activities and setting priorities, concentrate on essential tasks, that is, those classified as “important and urgent” and “important and not urgent.” Check out America's Best Bookkeepers

Category 1. Important and Urgent

The tasks of time management, which you attributed to this category, must be performed without fail:

  • Urgent unforeseen tasks: No matter how carefully you plan your activities, unforeseen circumstances always arise. And then, you need to spend time-solving these issues, although they were not in your calendar in advance. Depending on these circumstances’ importance and urgency, you may even have to postpone any of the planned cases to cope with the unexpectedly arisen.
  • Fundamentally important meetings: This is a fundamental factor in the promotion of your career or project.
  • Terms of delivery: These are not terms that you set for yourself, but those stipulated as your obligations and the violation of which will lead to unfavorable consequences for you.

It is easier to include tasks from the category “Important and Urgent” in your bookkeeping and understand how to cope with them if you have a clear idea of ​​all your affairs for a day or a week.

Category 2. Important and Not urgent

Tasks from this category ensure your success. Towards these, the following applies: Check out America's Best Bookkeepers

  • Preparation and strategic planning: Formulate your personal and professional goals through prioritization and the purposes of the company. A long-term plan will help minimize or completely exclude the emergence of cases from the category of “important and urgent.”
  • Work on projects: Plan your work so that projects do not begin to depend on deadlines and do not become a source of problems.
  • Training and professional development: This is an activity that significantly impacts your professional growth and achievement of goals.
  • Doing sports, rest, and taking care of yourself: Do not forget to include these essential and non-urgent cases in your calendar to become your priorities.

Often, we are wasting most of our time. It is essential to avoid what is “not important and not urgent.” Focus on the crucial tasks and projects that have the most significant impact on your career and happiness. These can empower your success through the power of prioritization.

The more you practice time management skills, the more efficiently you prioritize tasks. The better you will assess the real importance of each task and understand whether you need to undertake it. When you learn more about time management and understand the value of your own time, you will carefully guard it and stop other people’s attempts to “steal” your time.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers