Keyboard with key for payroll
There are two kinds of payroll software you can use in your business – standard and certified. Certified Payroll Software is used when contractors are government funded and public work construction projects are being paid.

A request for Certified Payroll Software may seem to be a problematic and confusing demand from any client. However, here is a short guide describing the basics of what you need to know.

Certified Payroll Software: What is it?

Certified payroll software is usually needed to maintain the payroll for workers of public work projects. In publicly funded projects, there is a requirement for contractors to pay their workers something that is called a prevailing wage. The contractors also have to make a proper payroll report which should show the exact wages that each worker was paid. 

Certified payroll software makes making such reports easy. A good example of a certified payroll software is QuickBooks Certified Payroll. Certified software works as a substitute for the WH-347 Federal Form. They will also work as a substitute to WH-348. WH-348 is the Statement of Compliance which is required after the submission of WH-347.

The following information is required on the WH-347 form:

  • A description regarding the project and the company
  • Name of the employee
  • Employee’s Social Security Number’s last four digits
  • The job classification of the employee
  • Employees’ work
  • The rate of pay for the employee in addition to any deductions and the net pay

Most of this information is already stored in a payroll software. This is the reason why it is easier to create a payroll report with a certified payroll software.

After the creation of the report, it needs to be printed and signed to certify accuracy. This is known as Statement of Compliance. The completion of these steps marks the successful creation of a certified payroll report.

There are certain misconceptions about reporting certified payroll including the fact that many believe they require a certification to become a payroll professional before being able to file a payroll report. However, that is not true.

There is another misconception about the standards and filing procedures for certified payroll being the same across the entire United States.

Regardless, you can use certified payroll software to be able to make and submit payroll reports easily.

QuickBooks and Intuit Online Payroll

QuickBooks Certified Payroll and Intuit Online Payroll are the best options available for making Certified Payroll Reports.

Intuit Online Payroll allows you to have all of the information relevant to creating a certified payroll report in one place. Intuit has a lot more to offer. Once you create the weekly payroll and time sheets, the software’s time tracking can be used to pay employees and workers.

Once you need a report, you just need to go to the “Reports” menu and click on the “More Payroll Reports in Excel” option under “Employees and Payroll”. You’ll see a button labeled “Certified Payroll Report”. From there, onward, you have to follow the on-screen instructions to get your report.

You can get Intuit Online Payroll at 3 different prices. The price is basically the sum of a base rate and per employee charge. The 3 packages are:

Basic: This the cheapest Intuit Online Payroll plan. You get the paycheck generation feature but do not get the payroll tax submission feature and you are unable to electronically file a W-2. This plan is priced at a base rate of $20 and $2 per employee every month.

Enhanced: This plan is one of the most used. You get all of the features of the basic plan plus other features including electronic W-2 form and payroll tax forms submissions. Being the most popular plan of Intuit Online Payroll, it is priced at a base rate of $31.20 plus a per employee rate of $2.

Full Service: This is one of the most innovative plans offered by Intuit. It provides an actual Intuit employee to handle your payroll related tasks. This plan also provides a guarantee against any kind of tax penalties which, if incurred, would be paid for by Intuit. The plan is priced at base rate of $79 plus a per employee rate of $2.

Other Certified Payroll Software are also available, such as:

  • Certified Payroll Solution- This is an add-on for QuickBooks.
  • Construction Partner- This is a bookkeeping alternative to QuickBooks but it costs a hefty $6000 and is particularly meant for large construction firms.

Check out America's Best Bookkeepers

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.




Payroll Options - Complete Controller

Bookkeeping software solutions are more alike than they are different, in terms of features. Standard components include overall ledger management, invoicing, and payment processing. Every business has different requirements and needs and can customize bookkeeping software for its size, types of employees and clients, and industry. For these reasons, no system can offer perfect functionality out-of-the-box. If you need a lifeline when it comes to processing payroll—and avoiding the feared late payroll tax, not worry. Plenty of small business owners struggle with those same problems: you’re not the only one. Check out these top-notch payroll-focused accounting tools listed below. Check out America's Best Bookkeepers

  1. WagePoint

WagePoint is a simple online payroll application designed for small businesses in North America. Managing payroll is essential for small and mid-sized companies, and WagePoint gets the work done quickly and easily. WagePoint can manage government remittances/reporting, direct deposits, and all year-end reporting for hourly and salaried workers. WagePoint is an intuitive, easy to use, web-based payroll software. It is perfect for small businesses seeking to pay their employees or contractors while remaining compliant with IRS regulations. It is an ideal app for companies in a wide range of industries.

Thousands of small businesses use WagePoint, and it offers an easy-to-use interface that allows establishments to set up the app in a few hours. The salesperson offers a service called “Switch It” – for businesses with more than ten employees, to help them switch over their existing payroll system to WagePoint. Check out America's Best Bookkeepers

  1. Gusto

Gusto (previously named ZenPayroll) is a featured payroll, welfare administration, and compliance management platform. It has been designed to assist mainly small businesses. Gusto provides tools to manage core HR needs, such as time tracking, hiring, onboarding, and training. With devoted online accounts, employees can fill out their details into the system and track all paperwork in one place. Companies can mechanize their payroll operations by scheduling payment and benefits release. These payments can be made via direct deposit or through check.

Employees even have the choice to make charitable donations to their association of choice directly from their paychecks. The solution mechanically calculates, pays, and files a company’s local, state, and federal payroll taxes. Some additional features include custom reporting, multiple pay rates, pay schedules, and third-party calendar integrations.

  1. SurePayroll

SurePayroll is a complete online payroll solution for every business. On top of that, SurePayroll has also created an administration platform in its payroll software called One-Click Payroll. It simplifies all of the procedures related to payroll in just a few seconds without bargaining accuracy and reliability. Check out America's Best Bookkeepers

The bookkeeping software comes with an interactive, customizable dashboard. Another highlight of the system is that it supports multiple payroll types and calculates and delivers payroll taxes. Many businesses choose SurePayroll to handle their payroll processes because of its extensive payroll-processing tools and unparalleled recordkeeping. SurePayroll is built to streamline the payroll process with its awesome tools and excellent third-party integrations. It is a reliable option for any business looking to get software that will make payroll faster yet very accurate and reliable.

With SurePayroll accounting software, workers can quickly check their payroll information, including paychecks, vacation leaves, pay stubs, and more. They can also do all of these via their smartphones, tablets, and other mobile devices. The system also takes care of taxes by automating the processes while maintaining compliance with the company’s payroll services. Customer support is also credible—the software fields knowledgeable and responsive support staff and easy to access the support center.


Aside from key features, when choosing the best bookkeeping payroll software for your business, consider these other accounting aspects: ease of use, compatibility, and integration, and security. More importantly, it would be best if you prefer a cloud-based software model.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers