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Times have changed. Life as our parents knew it has become a memory, theirs! With the dawn of the modern era, the past has become a foundation the future is building on. In the last fifteen years, research and development have restructured the way markets, corporations, consumers, and businesses think and behave. The mindset of the average person in society has been enhanced due to technological advancements. The computer was the first to make a life change for millions. Still, businesses have integrated it so well into companies that you can’t fathom a business with paperless filing that doesn’t use a computer system.

Most still have to realize the true understanding of how a computing system can help a business, but everyone agrees that it’s practically a business machine with superpowers. Cloud computing and IT systems help businesses cover the globe if needed. These technologies help with managing a business so that its operations are smooth, and the best level of activity is exercised to make sure a steady and satisfying movement towards growth and development. A business and its employees benefit from cloud computing or IT systems solutions. A paperless filing system, for example, will not merely save trees but also enable employees to learn and improve their skills, which ultimately contribute to the success of a business. Check out America's Best Bookkeepers

Small law firms and accountants can benefit significantly from going paperless, but that’s not all. Clouds and IT systems can be programmed to enable anyone to get the most out of their operational capacities. For example, if a payment of a vendor or an accountant’s sheet is placed on a cloud for field personnel or logistics support to validate material. Users are trained to reach the file with tools and software that are interconnected and supportive in a paperless filing environment that doesn’t require digging up files from the archives nor expedite a run to the storeroom for further information regarding the case. Record keeping is an art, and such a system will do wonders for time management and efficiency that are vital for industry-related professionals.

The impact on the performance and steady growth of a business creates an environment of prosperity provided it can sustain it by imparting training to all newcomers. It also needs to maintain and improve the system. Keeping the system up means keeping it relevant, up-to-date, and above all, effective with paperless filing. Any errors or mistakes in the system are eradicated the first time you set it up and run it. The commissioning of the whole system takes a couple of days to ensure smooth operations and policy is in place to prioritize system updates or any upgrades it may require, such as more storage capacity or computing power. Check out America's Best Bookkeepers

With the whole system absorbing data, information is at the tip of the fingers, and ready reference is one habit that will never grow old. Having all the information with a click of a mouse can promote effective, paperless filing without needing to ever procure or spend lavishly on stationary like cabinets, files, and folders. The amount that can be saved can help with other expenditures and also contribute to the well-being of the business. The scope of application of IT systems and cloud computing is limitless, with everything being automated or centralized. But some aspects are being de-centralized so that they can be better used for other purposes like geographical traveling representatives, for instance, on the field.

Using new resources for business exemplification and development is easy. The modern internet has evolved the thinking of the average person, and businesses are smart to understand its significance in the coming years.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

A Conceptual vision of a Datacenter on the cloud Cloud Computing
Ah, the digital era. Technology has surpassed our expectations to give us wonderful innovations like software for office automation or IT systems like cloud hosting for increased productivity. The paperless filing cabinet is one aspect of cloud IT systems that makes life easier, not just for the trees but for staff too! By virtue of the fact that the data isn’t on paper but on a cloud where servers rule the domains and you have less control, is it a good idea? There is always a threat of data being compromised or worse, the service providers terminating vital services that would certainly impact your business negatively and create a disastrous scenario.

That being said, no amount of technology can render something foolproof. However, the best industry practices such as changing passwords periodically for paperless filing cabinet purposes, virus scanning, spam filters and encrypted connection really do help with cloud hosting.

Structuring your Paperless Filing Cabinet in a Cloud

Following a set of standards as a protocol is always a smart idea to maintain any system. A paperless cabinet works depending on the requirement. A few considerations are taken into account first. First, all of the tools are required which are software (Evernote or an equivalent) and a scanner. Secondly, realize the fact that, while you are going to a paperless filing cabinet, no one else will be. Cloud hosting or not; you still have to use paper on some occasions. 

Scan all documents that are part of your business procedures like raw material purchase orders or delivery memos, for instance. After scanning, all of this data is stored in PDF format and then placed on a cloud which hosts it for various reasons and users. It can be great for many reasons. One of the biggest advantages is being able to access it anywhere, anytime. At the same time, security for a paperless filing cabinet should be balanced so that data residing on cloud hosting that is out of your control is rendered secure by going paperless.

The risk is the main focus which is lowered by storing data. The software involved in your digital cabinet helps encrypt your data. Even if your account has been compromised, the data on it would be deemed unusable and useless. Due to the encrypted nature of the data, the software wouldn’t be able to search it or find it. Depending on the nature of the business, it is a matter of preference but also an understandable trade-off. For a paperless filing cabinet on a remote cloud hosting service, sensitive data needs to be protected and, with this form of encryption, high levels are achieved.

Carrying a briefcase is a hassle but, with this technology, a virtual briefcase is created in your device that helps you access anything, anytime. On mobile devices, a higher level of security is needed so always use passwords on all such devices. You can even program your device to run an erasing program that would wipe the device clean if a certain number of login failures or attempts happen. Data in a paperless filing cabinet that is located in cloud hosting services is an asset and, thus, holds a symbolic place in the hearts of businesses. With operating systems and servers crashing, ask yourself, is this level of unpredictability required for my business? Always ensure that sensitive data is always backed up with you before sending it to cloud services. This would render any future needs to be fulfilled locally which is faster as compared to the cloud. But, when traveling, cloud hosting really makes life easier.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.