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Most healthcare organizations have started to embrace the numerous benefits of cloud computing as a doc storage platform. Among many, the benefits include its flexibility, cost-efficiency, and scalability. While cloud computing gives the benefit of convenient, easy sharing, and simple file storage, the risks related to security are abundant enough to bring an escalation to the Cloud Access Security Broker category.

Nonetheless, before employing a solution, it is vital to comprehend how industry regulations and procedures can have an impact on cloud adoption. Not just that, it is imperative to realize the necessary attributes when choosing a service provider for your cloud storage needs. In the healthcare sector, the major deciding element is HIPAA-HITECH compliance.

The Health Insurance Portability and Accountability Act (HIPAA) will not suggest specific tools or methods regarding how to protect your data. However, encryption is encouraged to be used as a regular practice.

Why Does HIPAA Apply To Cloud Storage?

HIPAA was passed in 1996 with the objective of guarding the confidentiality and discretion of complex patient information. Protected entities under this act include healthcare policies, health care establishments and specific kinds of healthcare providers. The Health Information Technology for Economic and Clinical Health Act (HITECH) included a notification obligation. Covered business associates and entities must inform OCR when a breach of unsafe PHI affects above 500 individuals.

We have taken the time to compile the top five HIPAA compliant cloud storage services deemed most popular. These doc storage platforms can also be a great way to take care of your bookkeeping obligations.

Dropbox (Business)

In November 2015, Dropbox stated their approval of the HIPAA and HITECH Act submission. Now, the company offers BAAs (Business Associate Agreement) to their Dropbox business clients. Organizational controls take account of removal and review of user activity accounts, user access linked devices, and permit two-step verification.

The Dropbox Business version comes out to be $12.50 per user, per month. It provides file recovery and unlimited storage, system alerts, innovative collaboration tools, granular permissions, and Office 365 incorporation.

Box

Box made the addition of HIPAA/HITECH compliance in 2013. Since then, Box has been enthusiastically promoting themselves to the healthcare sectors and customers. BAAs are offered for enterprise versions. Among the various features are granular file approvals, access monitoring, audits, and reporting trails for content and users.

Among others, Box integrations also offers Google, Salesforce, DocuSign and Office 365. Not only that, Box also permits DICOM files to be securely viewed (DICOM files are for ultrasounds, X-rays and CT scans) as well as securely sharing information by a direct messaging procedure.

Google Drive

Another doc storage platform is Google Drive. Google provides a BAA for their customers of Google Apps for Work. Apps consist of Forms, Slides, Sheets and Docs in addition to quite a lot of other facilities like Gmail. Organizational controls take account of file-sharing consents, audits, app activity and account activity tracking.

Microsoft OneDrive

Microsoft has also shown its support towards HIPAA/HITECH through providing BAAs towards their enterprise cloud computing services. Microsoft has some of the greatest security practice policies in the field. These security practice policies are most forceful and tough at the Enterprise E5 level. It will cost about $35 per month, per user.

Carbonite

Carbonite offers BAAs for their Office customers. Safety measure consist of offsite standby for disaster retrieval and compliance with the MDSR (Massachusetts Data Security Regulation). The company declares that it is extensively acknowledged and recognized as the best rigorous data security in the entire country.


Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Data transferring
The traditional legal profession depends heavily on writing, reading, and research, which results in the heavy usage of paper. This often causes the law office to look like a warehouse of legal documents. This creates various problems such as misfiling, poor organization, and the cost associated with producing and storing the documentation, to name a few.

The effort to go paperless, or at least reduction of the usage of paper, not only helps you cut down on clutter and costs, but it can allow you to move towards more innovative and efficient business processes.

However, we have to keep in mind that the legal documents are confidential and contain a client’s personal information. In order to ensure that you never lose your precious documents, we have compiled a list of some of the best cloud-based storage platforms.

These services use the latest encryption technologies and take extra security measures to protect confidential data from hackers. Additionally, some of the providers offer two-factor authentication in order to protect you against unauthorized access to your account.

pCloud

pCloud is an excellent choice for a cloud storage platform. It comes with advanced security features and a crypto package add-on, which provides a multi-layered zero-knowledge encryption to your documents.

The 4096-bit RSA algorithm protects private key information and the 256-bit AES protects your documents, which makes it almost impossible to break the encryption and gain access to your documents. Their monthly packages start from as low as $3.99, which gives 500GB of file storage.

In fact, pCloud previously held a competition for hackers called the “crypto challenge”, where they were willing to grant approximately $100,000 to whomever could hack into the encryption. 2860 hackers participated in the competition and none of them succeeded.

Sync.com

Sync.com is a top-notch cloud storage option for a law firm. It is equipped with 2048-bit RSA encryption keys and 256-bit AES encryption, which provides a high level of security. Moreover, the service is very affordable. Their Business Pro starts from $5.00, which gives 1 TB of storage and unlimited data transfer.

The only downside is that each file needs to be decrypted, which means that photos and documents cannot be previewed.

SpiderOak ONE

Though SpiderOak ONE’s primary service is cloud backup, its high-level security features and cloud storage features make it very difficult to exclude. Like the former services, it offers zero-knowledge encryption and uses a combination of the 2048-bit RSA and 256-bit AES algorithms to protect your backups.

The best part is that your backup files are only accessible on your devices, as SpiderOak themselves do not know their device key, which makes your file super safe and secure.

Another excellent feature includes a point-in-time backup, which means that you can recover your deleted files. You can also revert your files to the previous version at a given point of time, which can be very beneficial to prevent damage, especially in case of ransomware attacks. Their monthly plan starts at $5.00 per month for 150GB of storage.

Tresorit

Tresorit provides end-to-end file encryption and comes with a secured file sharing technology, which allows you to send your confidential files to your clients securely. The main highlight of this cloud storage service is the remote wipe feature, which allows you to delete files that are stored in the local drive files in case your device is stolen.

Furthermore, you can send password-protected download links via email to your recipients. You can also set download limits, custom passwords, and a duration for which the link is available for download. This provides an additional layer of security to your file if the recipient’s email is compromised.

Similar to other platforms we mentioned on this list, all files are protected with zero-knowledge encryption and 256-bit AES encryption, which makes your files inaccessible to anyone without the encryption key.

Please mind that this option is more expensive than the other options we mentioned. Their plan starts at $12.50 per month. You can also signup for their 14-day trial period and check out their service before committing to longer plans.

Conclusion

There you have it – the best document storage services for your paperless law firm. These services will not only help you secure your legal documents, but also help you preserve other data, such as HR, payroll, and bookkeeping records.

All of the document storage platforms we mentioned in this list are very secure options. We encourage you to check them out and find out which one is the best fit for managing the documents of your law firm.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.