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cloud computing - Complete Controller

Cloud computing and the global spread of the Internet have allowed enterprises to expand their markets and customer bases. The scalability and flexibility of cloud computing is hurting enterprises to expand their computing systems in accordance with business requirements. This flexibility reduces the need for capital investment in equipment that may be needed in the future.

Also, it allows you to make decisions about the establishment of services for calculations and data storage at a more detailed level. If there is peak demand for one or two days, you can create additional servers in the cloud. When the demand subsides, you can free these resources. Flexibility in calculations and storage is an indispensable element for ensuring the quality of service. However, this is not the only factor. From the point of view of the user, the quality of the application is determined, in particular, by its “responsiveness.” Applications that are perceived as slow to work from the user’s point of view are problematic, and their use can cause user dissatisfaction and loss of revenue. A one-second page load delay results in:

  • Reducing the number of page views by 11%
  • Reducing customer satisfaction by 16%
  • Loss in terms of money at 7% Check out America's Best Bookkeepers

Reduce application response time

The “responsiveness” of applications is affected by many factors. For example, how the code is written, how the database was designed, bandwidth, and network latency. One way to improve application performance is to optimize application code, and bookkeeping can also be used for saving the financial records and data of the company. It includes:

  • Choosing more efficient algorithms
  • Code analysis to identify time-consuming functions
  • Rewriting queries to the database in such a way that less data is returned.
  • Optimizing the database architecture – creating additional indexes and other measures to reduce the number of I / O operations performed by the database

The introduction of improvements at the program level in some cases can significantly improve performance. Such improvements can be expensive and take longer than other approaches. Check out America's Best Bookkeepers

 

Equipment options

Also, cloud computing allows enterprises to implement a well-known, but the sometimes questionable, approach to “throw additional equipment at the solution.” It may turn out that it will not be faster to revise and fix the code but to scale the servers on which it is running vertically.

You can also implement vertical scaling by deploying the application on a server with a large number of cores and faster storage devices. Applications that are suitable for servicing distributed loads can be scaled horizontally. This scaling involves adding additional servers to the load balancing cluster and allowing the load balancer to distribute the work among a large number of servers.

Both of these approaches in cloud computing help increase performance, assuming that there are no bottlenecks outside of the servers (for example, the time spent performing I / O operations in the storage array). If I / O performance is a problem, you can improve performance by moving to faster storage technology.

Although optimizing the application code and database architecture often increases the server’s throughput, these improvements do not always reduce the response time of the application. You cannot reduce network latency, that is, the time it takes to send data between two network devices, by improving the algorithms on the server or optimizing database queries.

 

Cloud acceleration

The term “cloud acceleration” refers to cloud computing technologies that reduce the “responsiveness” of the application as a whole by reducing the time it takes to deliver content to the end-user. We will not go into the technical details. Still, it should be noted that you can implement cloud acceleration in combination with content delivery networks (CDN) to distribute content on the globe and reduce network traffic due to special optimization. With the implementation of cloud acceleration, there are four main problems:

  • Scalability and geographic reach
  • Redundancy
  • Consolidate services
  • Expenses

To successfully implement the cloud acceleration solution, you need to investigate each of these problems. Check out America's Best Bookkeepers

 

Scalability and geographic reach: Physical and technical factors limit network capabilities. You will never be able to correct the laws of physics to increase the speed of signal transmission. Although the organization can improve the technical characteristics of its network equipment, its business still depends on the infrastructure used by various Internet service providers (ISPs) in the world. CDN compensates for network restrictions by supporting copies of data around the globe and, when responding to a user’s request, use the resource closest to it and the best path between endpoints. For example, a client from Amsterdam can receive content from a data center in Paris, whereas a client from Shanghai will receive the same content from a data center in Singapore.

Enterprises can deploy and maintain their own data centers or infrastructures by placing them on the territory of providers (co-location) and covering the whole world. Such a deployment must be sufficiently dense to ensure global reachability and the ability to respond to requests from customers, employees, and partners, wherever they are. In addition, these configurations should contain enough scalable equipment to cope with peak requests that each data center may encounter.

 

Redundancy: Another consideration is redundancy. The equipment breaks down. In the software, failures occur. Network connections are lost. If the data center fails, other data centers around the world should change their configurations to respond to the traffic that was served by the failed site.

In addition, redundancy means storing up-to-date copies of the content. There must be replication procedures that ensure the timely distribution of content between all the data sites.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

The rise of digital technology has reduced human errors, but it has also increased the cybercrime rate. The majority of cybercrime cases are based on the illegal or inappropriate use of personal data that is retrieved from the cloud networks. More specifically, the emergence of personal cloud users has resulted in an increased rate of cybercrimes, and the prediction is that the number of cloud users will increase more with time. As a result, cloud security platforms have raised concerns about the bookkeeping, privacy, and confidentiality of the users’ data. Despite these concerns being acknowledged, still, no surefire technique exists that can restrict cybercrimes completely. This is why we all have to be conscious of our data that is stored on cloud platforms.

Here are Top 5 tips for cloud computing security that you can follow to secure your data. Check out America's Best Bookkeepers

Carefully Read the User Agreement

Often individuals don’t read the user agreement and terms and conditions before approving or signing them. It might be because of its length, small fonts, or hard to understand verbiage. When it comes to security, we must change this thinking because we could agree to something that makes vulnerable to data theft. The terms and conditions of all the cloud networks are not the same. Some networks offer sufficient security and require minimum access to your data, and some networks offer certain user rights to claim data security in case of any data theft. By reading the user agreement, you can decide what cloud computing you should use as well as know your rights in case of any security trouble.

Create Smart Passwords

Passwords are the keys that lock, saves, and protect your accounts and data from various threats and hacks regarding cloud computing security. So, you need to create an intelligent password that must be untraceable. Almost 90% of passwords can be easily cracked within a few moments only because the majority of the users prefer to create easy to remember passwords. Still, they don’t know that easy to remember passwords are easier to crack, and only an intelligent password can save you from password cracking. Here are some tips for creating a smart password that you can follow while creating or changing your password. Check out America's Best Bookkeepers

  • Choose a lengthy word of more than nine characters
  • Include more than four digits in the password
  • Do not use the same password for every account. Cloud computing and networks are trapping and intelligent, and they can cross-match your passwords on different accounts. So, try to change your password for every account smartly that it must be difficult to crack but easy to remember. For example, if you want to select a single password e.g., “password1234”, then make it different for each account such as “password1234gmail” for Gmail account, “password1234skype” for skype account. In this way, you can secure your smart password and data.

However, it is just a tip, and you can apply more innovative ideas to create a smart password.

Encrypt Your Cloud Files

Encryption is the best method for cloud computing security that protects the data that you want to store on cloud networks as it restricts everyone from accessing your data without knowing the file password. The easiest way to encrypt a file is to convert it into a zip archive and protect it with a password and then upload that file to the cloud server. But always remember your password as you can never open your file if you forget the password. Check out America's Best Bookkeepers

The most convenient encryption software for the beginners is B1 Archiver, TrueCrypt, and WinZip that is free for all, and you can encrypt your file within few minutes. Note that if you want to decrypt the password-protected file, then it can only be done through the same software from where you have encrypted.

Opt for an Encrypted Cloud Service

Recently some cloud computing services have offered local encryption and decryption of the files. At the same time, you upload or backup a file on a cloud network, and the service provider assures data safety. The companies claim that with the encrypted upload, not even the service provider can access the files without the user consent. However, the charges of these service providers are comparatively higher than conventional services, but if you want to keep your data safe, then you have to compromise the cost.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

A Conceptual vision of a Datacenter on the cloud Cloud Computing
Ah, the digital era. Technology has surpassed our expectations to give us wonderful innovations like software for office automation or IT systems like cloud hosting for increased productivity. The paperless filing cabinet is one aspect of cloud IT systems that makes life easier, not just for the trees but for staff too! By virtue of the fact that the data isn’t on paper but on a cloud where servers rule the domains and you have less control, is it a good idea? There is always a threat of data being compromised or worse, the service providers terminating vital services that would certainly impact your business negatively and create a disastrous scenario.

That being said, no amount of technology can render something foolproof. However, the best industry practices such as changing passwords periodically for paperless filing cabinet purposes, virus scanning, spam filters and encrypted connection really do help with cloud hosting.

Structuring your Paperless Filing Cabinet in a Cloud

Following a set of standards as a protocol is always a smart idea to maintain any system. A paperless cabinet works depending on the requirement. A few considerations are taken into account first. First, all of the tools are required which are software (Evernote or an equivalent) and a scanner. Secondly, realize the fact that, while you are going to a paperless filing cabinet, no one else will be. Cloud hosting or not; you still have to use paper on some occasions. 

Scan all documents that are part of your business procedures like raw material purchase orders or delivery memos, for instance. After scanning, all of this data is stored in PDF format and then placed on a cloud which hosts it for various reasons and users. It can be great for many reasons. One of the biggest advantages is being able to access it anywhere, anytime. At the same time, security for a paperless filing cabinet should be balanced so that data residing on cloud hosting that is out of your control is rendered secure by going paperless.

The risk is the main focus which is lowered by storing data. The software involved in your digital cabinet helps encrypt your data. Even if your account has been compromised, the data on it would be deemed unusable and useless. Due to the encrypted nature of the data, the software wouldn’t be able to search it or find it. Depending on the nature of the business, it is a matter of preference but also an understandable trade-off. For a paperless filing cabinet on a remote cloud hosting service, sensitive data needs to be protected and, with this form of encryption, high levels are achieved.

Carrying a briefcase is a hassle but, with this technology, a virtual briefcase is created in your device that helps you access anything, anytime. On mobile devices, a higher level of security is needed so always use passwords on all such devices. You can even program your device to run an erasing program that would wipe the device clean if a certain number of login failures or attempts happen. Data in a paperless filing cabinet that is located in cloud hosting services is an asset and, thus, holds a symbolic place in the hearts of businesses. With operating systems and servers crashing, ask yourself, is this level of unpredictability required for my business? Always ensure that sensitive data is always backed up with you before sending it to cloud services. This would render any future needs to be fulfilled locally which is faster as compared to the cloud. But, when traveling, cloud hosting really makes life easier.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.




Artificial neuron in concept of artificial intelligence. Wall-shaped binary codes make transmission lines of pulses and/or information in an analogy to a microchip. Neural network and data transmission.
Which of the two technologies was more history-altering – AI (Artificial Intelligence) or the Cloud?

The question can actually spark an unending debate. There is simply no right answer to it. The best thing about the way technology has changed our lives is that there was always more than one development of advancement driving the change. For decades, we have been reading about how the internet is the best thing that has happened to this world. Over time, the honor shifted to mobile communication. The past few years have been all about Cloud Computing. One thing that remained constant over all of these years and decades was Artificial Intelligence.

Just two decades ago, AI seemed like a concept that was limited to Hollywood movies and science fiction. Today, AI is behind most of the technology we are using. We have already witnessed the making of self-driving cars and some robots can pass standardized tests with flying colors. But is AI only limited to robotics?

Not quite! AI, when merged with other technologies, has the power to amplify their abilities and remove their limitations. It is doing the same to cloud computing.

What Will Happen When AI Meets Cloud Management?

Tech gurus are already working on a new breed of cloud computing technologies that are powered by AI. With Artificial Intelligence driving the applications, we can reach a whole new level of automation. We can expect self-driving applications actually capable of making a decision. The decisions will be based on real-time data and intelligent assessment of that data. Not only will it save time, but it will also ensure better, more calculated decisions. This is great news for enterprises dealing with Big Data.

As a matter of fact, we can say that Big Data has been a critical factor behind the merger of AI in cloud management. IoT (the Internet of Things) can also be counted as a Big Data accomplice as more and more enterprises are deploying technology based on IoT. We see a figurative explosion of data and we need smarter technology that can process, analyze, utilize, and manage it better in the least possible amount of time. 

The Age of AI Driven Enterprises

If you still think AI is a thing of the future, take a look at the smartphone in your hand. Apple or Android, every modern smartphone has a virtual assistant who not only helps you with your tasks but also makes a decision based on your previous patterns. Cortana, Alexa, Siri – it is all AI and, if you have been using them for a while, you know how they’ve made your life easier.

Moving on from consumers, enterprises are going to enjoy similar benefits. According to Google’s CEO, enterprises are moving from mobile-first to AI-first. The AI-first approach will optimize the way we collect, organize, secure, and even govern data by enterprises and data professionals. It would be easier to get clear and accurate insights from the data. More importantly, it would be easier to make optimal decisions based on that data. It will be easier to more efficiently leverage larger volumes of data.

Artificial Intelligence as a Service

As the cloud is merging with AI, many vendors have started to offer AI as a service through open source platforms. This has opened the door to smarter, more innovative solutions to problems that were previously too complicated or costly to resolve. AI-aaS will provide start-ups and small businesses an opportunity to shift to a smarter version of the cloud without paying an excessive amount of money.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

 

Close-up Shot of Female IT Engineer Working in Monitoring Room. She Works with Multiple Displays.
With the rise of multiple small, medium, and large scale cloud storage service providers, cloud security has become a concern among the customers of these organizations. Of course, whenever a user hands over data to these companies, they want it to be in safe hands. The popularity of cloud storage services boomed in 2005-2006, when several cloud services popped up. Initially, the services were used with the assumption that they kept the data safe. But, with several breaches reported by the media, this put a very valid concern into the minds of the people utilizing these services, especially among some of the strongest clients that these service providers have. This lead to a need for proper auditing of the operations of these vendors.

Challenges

With new clients adopt cloud storage services in the operations of their business, there are new challenges that should be addressed by IT auditors.  Below are a few examples.

Banking Sector Clients need a perfect security strategy, as any sort of data theft can lead to detrimental results for a bank’s own clients and reputation. Thus, auditing of any cloud service provider that has a bank as its client needs to look into multiple aspects of cloud security from any kind of onsite data, from theft by the employees of the service provider to cyber-attacks which intend to gather bank information such as card details, personal information, etc.

Government Institutions have a lot of personal data such as addresses, tax and income details, contact details and other information. If this data is not adequately protected it may lead to all kinds of problems for both the people and the government of a particular region.

Medical Institutions also possess data that is of private nature. Medical records and insurance details of regular and emergency patients require good security measures on the part of the service providers. There is a need for new approaches to protect customer data, especially because the security measures employed by cloud service providers are shrouded in mystery.

The Auditing Requirements

The first condition for proper auditing of cloud storage services is the independence of the audit firm. External audits are a better representation of transparency to a company’s clients compared to internal audits. Furthermore, the audit firm should specialize in dealing with cases of cloud security and should be well acquainted with the basic and complex data security measures that any cloud storage vendor has to take in order to adequately protect consumer data. The measures must meet the legal requirements of the client-vendor relationship and those measures can ensure success against any sort of threats to data.

However, there is one thing that should be kept in mind. With new innovations in the world of cloud computing, IT security firms have to adopt the emerging approaches in their audit strategy in order to ensure that sensitive corporate and personal data does not get into the hands of hackers, rogue employees or anyone else not authorized to view the data. Making sure the audit meets all current requirements is crucial if vendors want to retain or attract clients, especially corporate clients who prove to be very profitable for cloud hosting companies.

Approaches for Auditing Cloud Storage Services

Now that we know the importance of auditing cloud storage vendors, a question arises about the responsibility of who should conduct the audit. It is probable that any audit by the vendor or the client would result in a biased dishonest result. Therefore, the desirable option is a third party storage audit service which has experience, capabilities, and expertise to do the job efficiently. The following aspects and approaches to cloud security must be considered.

Transparency. This requires agreements between the cloud service provider and client such that the agreement highlights the service provider’s policy on data security. Service providers should also make audit results available to clients.

Encryption. Traditionally, the data owner has control over encryption, but there are chances that the service providers might have the ability to decrypt user data. A possible solution to this is to use a homomorphic and third-party encryption service.

Colocation. Although rare, this challenge can be addressed by standardizing and increasing oversight.

Size and Complexity. This problem arises because of the sheer number of virtual and physical hosts that need to be audited. Until and unless there is a proper oversight mechanism, the process of auditing may become rough, lengthy and time-consuming.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Global Computer network  with cloud computing

Best Practices In Cloud Computing

Companies are increasingly using the best practices in cloud computing to internationally expand their services. Cloud computing helps businesses tap into new markets. However, the economic aspect is only one of the factors of demand. Improving performance including data speed, service up time, and enhanced security are equally essential elements.

Any business can be uniquely positioned in the cloud computing ecosystem to meet their business goals. Cloud computing enables a company to reach their fundamental needs and it helps manage the global network of any business.

For cloud services to be efficient, they need to provide consistent and reliable data networks. Speed is the essential element of cloud computing. Efficient cloud computing services require cohesive and fast data networks, especially for applications that handle large graphics and require low latency. 

Benefits of Cloud Computing

Interconnected Business

The cloud is a platform that offers remote services. These services are used to store information and run applications.  It enables the use of online services and data on demand via simple internet access. The idea is to deport the processing on an outsourced infrastructure. 

It becomes redundant to install the software locally on each user station or on each server of a company. A significant benefits of cloud computing is that all systems are online. When the systems of a business are online, they are well connected. This makes the business more productive as a whole. IT departments only need to take care of the implementation of these solutions and their administration.

Easy Accessibility and Mobility

The best practices in cloud computing allow easy access to data across an organization. Cloud computing services make it easier to improve the mobility of data. Gone are the days when data and information about clients and an entire business were stored locally. A cloud computing service allows online storage. This enables the data to be available even if a desktop computer or laptop is shut down. Cloud computing prevents data loss if servers fail, as the cloud server always has a backup. Some of the leading services that have been successful in cloud computing are:

  • Email/calendar messaging
  • Office 365
  • Google Suite
  • Zimbra ERP/CRM
  • Salesforce
  • Sage Oracle
  • Infrastructure as a Service (IaaS) services

Flexibility

The best practices in cloud computing offer flexibility. The services have become very flexible and can be altered according to the business needs of a company. Having a cloud service helps businesses to change their resource allocation in the production line. The best thing about a cloud service is that you are charged only what you consume.

Another benefit of cloud computing is resource and file sharing in real time, anywhere in the world. Your business becomes agile and gains flexibility, something that was impossible before. The implementation of cloud computing requires proper infrastructure for smooth operations.  

Scalability and Update

A cloud computing service provides maintenance for all of the servers in your company. It offers regular service updates, making your business information safe, secure, and free from any cyber threats such as ransomware. It gives a chance for you and your employees to focus more efficiently on your business. Cloud computing optimizes the productivity of a company. The updates are automatic, do not cause service interruption, and regularly bring new optimizations and features.

Optimized Security

A cloud computing service provides increased protection over the traditional and internal infrastructure of a company. Keeping the cloud secure requires time, expertise, and an extensive budget. The best practices in cloud computing take care of the needed security measures. A cloud service provider provides regular updates related to essential security patches.

A wonderful benefit of cloud computing is that it ensures security because it has better safety features and services assets. Some of the security services are:

  • Data replication
  • Disaster Recovery Plan (DRP)
  • Business Continuity Plan (BCP)
  • Defense from cyber attacks
  • Latest technologies in security
  • The confidentiality of the data is guaranteed

The observed security standards for data are more rigorous and stringent in the environment of your cloud service provider. Security of your business data is the first priority, as a fault or alteration of customer data would cause irreparable damage to a business. It is considered one of the best practices for cloud computing to ensure that the cloud is safe.

Cost Control

Cloud Computing allows better control of the costs related to your IT infrastructure. Your company adjusts the resources allocated to its support according to its needs by increasing or decreasing the resources available.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

 

 

 

 

Computer network with server
Cloud computing is another name for storing data and applications remotely instead of on your own premises. Although this system of online data storage has been in use for about as long as the internet, it has gained increasingly growing popularity in recent years.

Cloud computing is easy, convenient and can potentially cut IT costs and dramatically speed up your operations. In the corporate world, it renders financial sense as it ensures businesses do not need to spend heavily on data storage or carrying out server maintenance. However, when even giant institutes and big companies are having a significantly tough enough time to keep their users’ personal information safe and secure from cyber criminals and data breaches, how could the same be safe when it is stored in ‘the cloud?’

Despite the significant rise and popularity of public cloud platforms being offered by Google Cloud, Microsoft Azure, and Amazon Web Services, hardly ten percent of the world’s data is presently stored in the cloud. Technology experts explore the cloud security issue as the leading reason why it is still not safe in many ways.

The Fundamentals of Cloud Computing

The key idea of cloud computing simply is that one’s data and information is stored online, easily available and accessible from any internet-ready device for you whenever you need it. It is an evident idea that immensely tempts companies seeking ways to cut their data storage costs. Eventually, an online data storage facility seems like a feasible alternative to purchasing costly servers for data storage and retaining an IT expert on hand to look after them.

Before you go for cloud computing, consider how certain disadvantages of cloud storage could affect your organization:

1. Possible Downtime

With cloud computing, your business is dependent on your internet connection’s reliability. Thus, when it is disconnected, eventually you are inactive. It is similar when your business’s bookkeeping aspects are maintained on an online software; you cannot access them when you are offline. If your company has frequent issues with its internet connectivity, then cloud computing may not be an appropriate option for your business.

2. Security Issues

Although you may find cloud platforms to be fine for your favorite music and public pictures, when a business stores the personal information of their clients on the cloud, the company could suffer a severe cyber security attack that can eventually wide out the organization as well. This is because you do not have a concrete idea where you are storing your data, thus, you do not know whether your data is secure or not. The primary level of data security is all about physically protecting the actual hardware that holds the data.

Likewise, an equally vital concern, especially for government institutes and the military, is that the employees who have access to all the data as part of their employment can also be a threat to the security of the servers themselves. As an entrepreneur, you need to determine whether the security levels that a cloud data storage company provides can offset cloud computing’s significant security disadvantages.

3. Cost

In order to assure you are saving money, you must diligently look at the details and pricing plans for each cloud application, taking into consideration future possible expansion. If your company doesn’t need the latest, updated versions of a software annually, then the desktop application can be a more affordable option in the long run. If your organization involves data migration, you must know that data transfers to the inbound cloud is free. However, outbound data transfers accompany monthly charges on a per GB basis.

4. Inflexibility

Some cloud apps’ inflexibility is another drawback of cloud computing. In fact, some cloud vendors deliberately make it difficult, expensive or even impossible for their customers to migrate from their cloud to another. Thus, do prior necessary research and ensure you are switching to the cloud that offers optimal flexibility for now and in the future.

5.   Customer Support

Although earlier cloud computing’s customer service was terrible, many vendors have improved it now. However, better customer service comes at a price. Even Google’s basic viz. silver, a support package for its cloud platforms, presently costs $150/month. If your company requires an instant response to client support concerns, then you must make sure that the cloud services vendor under consideration has several options available for necessary technical support such as email, live chat, phone, user forums, and knowledge bases.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Cloud computing concept.
Cloud computing is a technological feat of the modern era. With the evolution of the internet, many concepts like sharing resources and information flow have captivated businesses worldwide. In the pursuit to be a market leader, businesses deploy all types of cloud computing techniques that help them grow and succeed. But, is it only the business world that is growing? What about everything around it, including employees and consumers? From receiving an email to dynamic host configuration protocol servers, such technologies enhance a business in more than one way. The good news is that it’s a win-win situation for all.

What is Cloud Computing?

Cloud computing can be defined as “the practice of using a network of remote servers hosted on the internet to store, manage, and process data rather than a local server or a personal computer”. Clouds are not a passing phase, but something that is destined to stay with us and develop even more. The next decade is forecasted as the decade of cloud computing which promises more innovative and newer ways to help businesses push themselves to the top with nothing but a cell phone!  It helps eradicate frequently occurring headaches like storing data manually or monitoring a business for its employee performance. Now, with cloud computing, businesses can focus on other more vital and integral elements of a business such as customer support. And, they can leave the giddy details like monitoring, information sharing, or storage of data to the electronic gizmos.

Business Growth

Business growth is an aim of every organization and anything that helps it along the way is embraced with extra passion. The thing that separates the good from the bad is the usage and functionality of a system that can be implemented in an organization. Businesses can grow and help its employees reach a better level of lifestyle and also provide to an ever-changing and evolving market. With the help of cloud computing, input and research can make a great difference.

As a business grows, it provides economic relief not just to the employees or owners, but to everyone involved including the country it is situated in. In order to get ahead of the curve, businesses need to come up with various strategies that can help them get faster, more efficient and, above all, proficient. It is these cloud systems that help a business get off its mark with ease and steadily flow at a consistent pace. It can help a business grow at a noticeable rate and also get a sensation of “digitization”.

Uses of Cloud Computing

Using cloud computing in a business has many benefits which make a deeper impact. Employees who work for a business who has adopted cloud computing are more passionate and aware of their job roles. Integrating systems that store and manage data are important for a business. For example, purchase orders are usually complete with details like address, nam,e and contact information that most organizations can utilize when promoting or marketing a new product that it’s clientele would prefer. Other things like requesting information regarding services is also an achievable outcome. 

However, cloud computing is able to do much more than just recall information. It can store, organize, break down, and even process data for any required purpose, making it a very versatile and impactful mechanism for a business who can get much more done with this technology as compared to not having it. All large organizations and major players of the business world use clouds for HR, client relationship management, accounting, IT, and more. Almost every department of larger organizations has a system to help it coordinate with other areas of the business to increase operations and output.

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About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

concept of big data and cloud computing: real cloud and technology devices illustration
The adoption of cloud computing for small and medium accounting firms is essential for many reasons. With the information highway at our fingertips, knowledge has increased and research, along with science and technology, has made it possible for many businesses to actually do more with their time and resources. The digital era has made connectivity, and other valuable mediums used by businesses, to enhance and develop them at the mental level. With the dawn of the cyber world, businesses from every industry have sought their own share in this new space which has spawned new areas of opportunity for many professionals, i.e. e-marketing, e-commerce, etc.

The Adoption of Cloud Computing

The adoption of cloud computing, not only for small and medium accounting firms but businesses and professionals from every industry, benefits from the next-generation in Information Technology. Cloud computing is the latest innovation that changes the way IT resources are provided. It combines already-existing heterogeneous technologies into one fully compatible ecosystem instead of creating new systems afresh. Cloud computing can be defined as a model for effective, convenient, sustained and on-demand provisioned network access to a shared pool of computing resources that are configurable which require little or minimal management labors or services providers assistance. 

Software as a Service, or SaaS, is the most common and refined form of adoption of cloud computing for small and medium accounting firms where both hardware and software are offered by a cloud service provider and users are permitted to access the software. The capability and energy required to maintain their own software is relieved from the users in the SaaS model, but there are limitations regarding customization of the system. There are other forms of SaaS that are commonly used: PaaS and IaaS. Infrastructure as a Service helps users with providing storage and computing resources hardware infrastructure while users utilize their own OS and software. It minimizes the need to maintain hardware but does not always lead to relieving the users from maintaining their own software. Large corporations and other institutions, such as universities, use IaaS.

Whereas, PaaS is sort of in the middle of SaaS and IaaS. In it, a platform of systems and vital toolkits are provided and users own their own compatible applications, which are deployed at convenience. PaaS is ideal for supporting those businesses who develop their own applications without providing hardware. The main principle and purpose of cloud computing is providing multiple users with centralized computer resources as services. Not being a technology or a product, the adoption of cloud computing is the arrangement of computing resources. In fact, any type of IT infrastructure that differentiates users from providers of services can be cloud computing but the concept of shared resources certainly isn’t new. Like grid computing and application service among many others. Cloud computing differentiates from grid computing by heavy virtualization. Computing resources are accessed from the internet instead of specialized interfaces.

Cloud computing has more flexibility in the way that computing resources are used by businesses. It helps set the illusion of limitless resources due to its virtue of connecting widely with a range of computing devices. Cloud service providers are able to give an infinite amount of computing resources due to the fact that all the resources in the cloud computing model are pooled and offered to users at any given time and shifting unused resources to others who need them. This helps business users match their actual demand by configuring their IT services that eradicate the need to forecast yearly resource usage and capacity addition. This is great for businesses who’s needs fluctuate a great deal or who’s demands increase and decrease irregularly.

The adoption of cloud computing also helps to invest in IT resources and infrastructure with reduced risk by using capital investment as operational expenses. IT infrastructures do not come cheap and, even though it produces significant benefits, it does not guarantee benefits to a firm. However, building upon a cloud computing model would help use it in a meaningful method. Cloud computing has no upfront costs or investment charges so it is eyed as a desirable trait. Cloud-based services are changed on usage which helps a business acquire new IT systems without bearing greater costs for licenses, software, hardware, etc. Cloud computing is more meaningful for small and medium accounting businesses who do not possess the financial capital or expertise needed to implement, configure and manage complicated IT systems.

For businesses, centralizing computing resources and cloud computing provides enhanced and improved efficiency and lesser need for maintenance so users enjoy many reliefs. Organizations and large corporations usually have their own in-house IT support that is usually inefficient. Cloud service providers combine and amalgamate computing resources which help economically unburden businesses. Furthermore, it may even aid in cost savings by eliminating expenditure incurred to manage IT systems.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

Global business concept.
The need for communication has been strong ever since humanity came into existence. People keep discovering newer and more efficient means of communication; letter and pigeon posts were replaced by telegrams and telephones, which in turn got replaced by emails and chatting. The current system of communication, which is being widely adopted, is cloud computing or cloud systems. Businesses around the world, especially multinationals and companies operating in a number of countries, need this system to keep all of their offices up to speed.

Why do Businesses need Cloud Systems?

Businesses with offices around the globe need to promote active communication to keep everyone up to date with the latest policies, practices, bookkeeping notes, and information. If they implement a change, for example, they will have to contact each office separately to and forth. This would take up too much time, effort, and resources that can be utilized elsewhere. Cloud systems eliminate this need for back and forth communication and also that of getting in touch with each person or group separately for global business coordination.

How can Businesses make use of Cloud Systems?

Using cloud systems is much easier and cheaper due to a number of reasons, including the fact that it doesn’t require extra storage space to store files, paper for printing, and transportation or shipping costs. All that a firm has to do is upload the files they want to share or save in the cloud and all of the other networks or users who have been given access to the cloud system will be able to view, access, or save these files. Files in cloud systems can be accessed from anywhere at any time. All that a user needs is an internet connection and a device (like a computer, laptop, tablet, or mobile phone) that they can view the files on and they are good to go.

What are the Benefits of Cloud Computing?

Cloud systems are being employed by more and more businesses. Businesses aren’t embracing cloud systems because they are the latest technology and it is trending in the business world. They are embracing cloud computing due to their multiple benefits and effectiveness. These benefits are what have made cloud systems the preferred means of communication, sharing, and business coordination in the world today.

  • Cloud computing is a cheaper alternative of business coordination, especially if a business is sending large files or important documents. It is a lot more expensive to send documents through FedEx or other shipping services.
  • If a policy needs to be implemented immediately across global offices of a company or if any large file needs to be transferred immediately, it is faster to upload them onto a cloud system rather than sending them individually and waiting for the receiver to view them.
  • It is much easier accessing files on a cloud server, that can be viewed from anywhere if you have access to the internet, instead of carrying multiple files everywhere or having to go to the office to find them.
  • Cloud systems are a much safer and more secure means of business coordination and communication that is way ahead of any other means of communication including email and internal servers, which can easily be hacked.
  • Furthermore, sending large files can be a huge hassle as they can’t be attached to and sent through email. USBs and pen drives can be easily lost or misplaced, thus putting the company’s valuable information at risk. Shipping documents takes too much time, cost, and there is always the possibility of packages getting lost.

Keep all of these points in mind. You will probably reach the same conclusion that most businesses are now reaching. The main aim of most businesses is profit maximization which can’t be done without cutting unnecessary costs. Therefore, why would any business owner still employ old means of communication when they have a better alternative? Cloud systems are much faster, cheaper to set up, safer, and more secure than most methods of business coordination.

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About Complete Controller® – America’s Bookkeeping Experts
 Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.