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Corruption in Your Business - Complete Controller

If you own your own business, you probably know the ways in which a brand can be subject to corruption. However, with several people working under you, it may be hard to spot the root of the discrepancy and how deep it runs. Your most trusted bookkeeper could be cooking the books right under your nose, and you may never suspect it!

One of the most common sources of fraud is theft. This may come in the form of stealing cash, embezzlement, and misappropriation of cash, inventory, or other physical assets. All

these transgressions are severe and can threaten the life of your business, as well as have legal ramifications. Check out America's Best Bookkeepers

However, frauds are most witnessed in small to medium-sized businesses due to the lack of proper security checkups and fraud-proofed operation systems. Also supporting this claim is the fact that in a small business, usually, only one person is responsible for the bookkeeping and accounting functions. They are single-handedly entrusted with receiving cash, payments, payroll tracking expenses, paying bills, bank deposits, and more! Being able to work privately and on their own, a bookkeeper may be tempted to involve themselves in fraud or embezzlement.

 

If you are constantly on edge and confused as to why your business is not bringing in more profits, despite all your efforts, chances are your brand is being corrupted by your own employees. Read our signs to watch out for, as well as ways to protect your business from fraud.

Detect the Signs for Corruptions 

With every business, there is always a chance of corruption. However, detecting corruption in a small business can be relatively simple. Possible signs that may indicate fraud, theft, or embezzlement in the business are most often apparent. It is important to pay close attention to signs of potential corruption and dig deeper to find the root. One such way you can achieve this is by keeping a closer eye on your trusted employees to avoid any fraud. Money makes people do some crazy things. Check out America's Best Bookkeepers

Study Your Accounting Statements

Studying your accounting statements is crucial to saving your company from corruption. However, to do an accurate assessment, you must have a basic understanding of what you are looking at. It may be a good idea to do some research about your financial statements. Understanding how the statements work and what they are saying is necessary for finding potential corruption.

Maintain a System of Checks and Balances Among Your Employees

Be sure to keep a system of checks and balances within your staff. Sure, you trust them. Still, it is of the utmost importance to audit their work regularly to ensure compliance. By doing this, you will stay current with your financial affairs, as well as reduce corruption.

Look for any Excessive transactions Taking Place

Excessive spending by employees is not conducive to financial stability. Scrutinizing the spending habits of your employees is an excellent way to avoid corruption.

Keep all the Cameras on

Today, most offices have cameras in almost every nook and cranny to protect the business from theft, inappropriate behavior, time-wasting, etc. Keep these cameras on during and after the shift to ensure safety and prevent fraud. Check out America's Best Bookkeepers

Avoid Late Working

In most companies, an employee who stays late to finish the job is appreciated and praised. However, having the office all to themselves may contribute to corruption. For this reason, it is recommended to advise against being alone in the office.

Advance into Technology – Use Accounting Software

Whether you use electronic systems for your accounting or do the bookkeeping manually on a register, take great care to ensure there are no discrepancies. Your financial statements should match every cash flow statement and balance sheet of the accounts.

However, due to human error, consider investing in software to manage your books. This may help in preventing fraud and increasing efficiency.

Make Auditing a Routine Practice

As stated above, delegating the accounting to only one person may open doors to corruption and fraud. However, if this is the way it must be for your business, make it a practice to audit your own accounts regularly. This will promote a culture of honesty and integrity.

Conclusion

There you have it! You have just read some of the most practical ways of detecting corruption in your business. Use them to your advantage and remember, there is nothing wrong with being vigilant. It is your business and, therefore, your neck on the line!  

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Accounting - Complete Controller

There are various tools and techniques designed to increase a company’s account efficiency. In a business sense, the term efficiency refers to the level of performance required for an output corresponding to the most minimal effort. The innovative technology used today has opened many gateways through which you can increase your methodology. One example of this technology is Quickbooks. Quickbooks is a unique software for accountants to improve their accounting skills and efficiency. Check out America's Best Bookkeepers

When it comes to increasing your accounting efficiency, having the right tools and techniques is vital to steer your efforts in the right direction. With new accounting software being released almost daily, check out our tips to choose the one that fits your unique needs.

The Many Benefits of Accounting Software

In our ever-advancing world, accounting software is consistently improving to help corporate and trade sectors. This software aims to cut downtime and expenses previously spent on manual bookkeeping. However, having the latest and greatest in accounting software comes at a price. It is important to consider the benefits of this software and decide if it makes sense for your business.

Accounting software reduces the time spent on bookkeeping and promotes proficiency in the process. As technology advances, this software has improved in great proportions to encourage security. Accounting software has several features that ensure secured, updated, and accurate bookkeeping. For instance, QuickBooks is a highly advanced accounting software that can be customized to fit any company’s unique accounting standards. Consider the different features found in different accounting software mentioned below. Check out America's Best Bookkeepers

Features

  1. Accounting software is easy to use.
  2. It eases the process of accounting for an accountant without replacing them.
  3. Easily customizable.
  4. Shares data fluidly with other applications like Microsoft etc.
  5. You can find the feature of online payment. Programs like these allow users to upgrade billing and payments processes through credit cards or simply by bank transfers.
  6. The software allows the user to track cash in and cash out data.
  7. You can easily make any invoices you want without much hassle.
  8. Unpaid charges are separate from the customer.
  9. Invoices can easily be double-clicked to provide complete detail of different accounting activities.
  10. When tax season rolls around, the read-only login and access are given to the accountant to obtain data and prepare the forms.
  11. One accounting software is mostly compatible with the other. For example, Quickbooks is compatible with ‘TurboTax’ software when it comes to generating tax reports. Check out America's Best Bookkeepers

With these features being so user-friendly, the accountant using them can exponentially increase their accounting efficiency. Amid COVID, companies are looking to cut costs in whatever way possible to focus on their projects and inventory. While this fact remains understandable, it is important to focus capital investing on accounting software that will cut costs in the long game.  

Accountants require resources to increase their efficiency. Since the finance department is quite crucial for any company’s survival, it is recommended to strengthen this department as much as possible. However, with accounting software now so readily available, you can easily enhance your accounting efficiency and enjoy a hassle-free accounting method.

Conclusion

When it comes to bookkeeping, accounting software is an easy and innovative way to save on time, money, and effort. Consider investing in one even if you own a small or a medium-sized firm. In case you are still reluctant due to the price, just remember that it is an investment today that will save you time and money tomorrow. The benefits it provides are innumerable, making the software absolutely worth its price. Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Electronic Invoices - Complete Controller

There are several kinds of accounting software available to small businesses. Whether it is overall accounting and bookkeeping software, inventory software, payroll software, or other business-related software that helps with the financial aspects of operations, most small businesses employ the use of one or more of these. Now there is software specifically related to electronic invoicing.

Some accounting software includes an electronic invoicing in the overall business accounting software package, but many do not. This would be the reason you may want to consider getting electronic invoicing software. Here are eight reasons you should be electronically invoicing now! Check out America's Best Bookkeepers

Save time

Because of the automation, electronic invoicing saves a large amount of time previously spent manually invoicing. Many of the steps are eliminated once the process is automated because they are unnecessary in the electronic invoicing process.

Reducing Costs

When using the manual, paper invoicing, there are several costs involved. Printer ink, paper, envelopes, and postage are all costs involved in manual and paper invoicing. Besides the initial cost of the software, there is no cost involved in electronically invoicing your customers. It also saves money if you have to follow-up with reminders and late notices. Some companies give the customer the option to go paperless, but you will save money by electronically invoicing.

Reducing Errors

Because manual invoicing requires so many steps done manually, it increases the chances of errors in the process. There are many opportunities for errors, whether typos or incorrect data in the invoice or incorrectly addressing the envelope. Electronic invoicing still requires input. However, it will generally prompt error checks, and the rest of the process is automated and via email, so the chance of errors is minimized. Check out America's Best Bookkeepers

Customer Service

Because of the reduction in time, cost, and errors, there is a direct benefit to your customer. Also, because they will receive their invoices immediately, they can add the cost to their budget. Electronic invoicing is also more professional and can increase the overall positive impression of your business. The ease, accuracy, and speed will also increase customer confidence in your business’s abilities creating long-term customers.

Get Paid Quickly

Because the customer is invoiced immediately instead of the time it takes to mail an invoice, it is far more likely the invoice will be paid quickly. Most customers who fail to pay forget about the payment. With electronic invoicing, they will receive the initial invoice, but reminders are more easily sent because of the simplification of the process.

Reducing Paper Use

With awareness of the environment and recycling being the focus of many, reducing paper use will benefit the environment. The reduction of paper for the invoice and the envelope will positively impact and give your customers who are concerned with the environment another reason to choose your company. Check out America's Best Bookkeepers

Accurate Record-Keeping

Because the process is generated and recorded through the software, this will ensure accurate records. This accuracy is especially important for taxes and operations. It also allows an overview of outstanding invoices that may require more intense measures to recover. Overall you will have easy to understand records that will help keep accounting and bookkeeping accurate and efficient.

More Control

Manual invoicing also means manual record-keeping and other processes. Having the electronic invoicing process from beginning to recording in the software gives you more control over your invoices and the invoicing process. Most of the invoicing issues are that the manual process can allow the invoices to get away from you. This control and accuracy, ease of access to what has been received, and what is out will give you strong invoicing control.

Conclusion

There are no downsides to electronic invoicing, and no reason it should not be utilized in your business immediately. Electronic invoicing saves time, money, and errors and will give you and your accountant accuracy and more control.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Accounting Software - Complete Controller

Accounting and bookkeeping are a part of every business, no matter the size. Most larger businesses have entire departments dedicated to accounting, payroll, and the business’s financial workings. Small to medium businesses may or may not have staff dedicated to accounting and bookkeeping, but most small businesses resort to handling their accounting and bookkeeping through software. While most users will immediately jump on Intuit’s QuickBooks accounting software, known for its vast number of features and user-friendly design, other accounting and bookkeeping software are considered. Here is five accounting and bookkeeping software to consider for your business. Check out America's Best Bookkeepers

GnuCash

GnuCash is considered an extremely simple and user-friendly bookkeeping software. It is a great alternative to other bookkeeping and accounting software because it has efficient services and works with the vast majority of operating systems, including Mac and Windows PCs. Those who use it say its design is easy to use and integrated into your business no matter the size.

TurboCASH

TurboCASH is the perfect accounting tool to manage financial activities specifically for small and medium businesses. The greatest thing about TurboCASH is that it can handle more than one business at a time. So if you have multiple businesses or want your business and personal accounting and bookkeeping needs in one place, this software makes that possible. It is also an open-source accounting app that provides financial management services to financial businesses, and because of the open-sourcing, it has an incredible online community for support. Check out America's Best Bookkeepers

NCH Express Invoice

The NCH express invoice software is used to generate invoices, orders, quotes, and forms. Just as the name implies, this software is not as much an accounting and bookkeeping software as it is an invoice generating software. It still makes this list because users say it has great use in their business, and it is often used in concert with accounting and bookkeeping software that doesn’t have features that include invoicing.

Wave

Wave is an accounting application integrated to run home business bookkeeping and is mainly used to provide cloud-based services specifically to cater to accounting activities. This accounting application is used to manage the finances of small and medium businesses. It is also best known for having a user-friendly design with great service and features and excellent functions for small to medium businesses. Wave is also considered a highly-efficient software that is free; however, it will incur some costs if you want to include some of the upgraded services it offers for a nominal fee. Check out America's Best Bookkeepers

Money Manager Ex

Money Manager Ex is designed to manage accounts for small businesses and household finances efficiently and effectively. It is user-friendly, has excellent accounting features, and it is easy to use between devices. Like TurboCASH, Money Manager Ex is an open-source tool designed to deliver usable accounting services.

Accounting, bookkeeping, and invoicing software are not limited to one brand or service through some software that may be more recognized or widely used, such as Intuit’s QuickBooks. Some business needs are such that more expensive accounting and bookkeeping software would waste precious small business funds.

When deciding what software to use to take care of your business’s accounting and bookkeeping, you must do some research and get what you can afford to do the job you need to be done. When deciding what software to use, the other thing to consider is whether the software will still work if you meet your business plan growth projections. You can switch to an upgraded software to accommodate your business after growth. Sometimes, this change can cause issues, so you may want to consider an accounting and bookkeeping software your business can grow into rather than one that fits your current needs.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Accounting Software - Complete Controller

Every business, whether large or small, must have a reliable accounting system. Some businesses will require hiring a professional accountant or bookkeeper, while others may require excellent accounting software. If you are a small business owner and on a budget, accounting software will be essential to efficiently running your company’s finances. Since there is more than one accounting software choice, here are the top six and what they offer to help you decide which is right for your business. Check out America's Best Bookkeepers

Quickbooks

Intuit’s Quickbooks is considered one of the best overall accounting software packages for business accounting. At one time, a fully featured software that could only be used with a one-time expensive purchase for your desktop, Quickbooks can now be used through the cloud and a monthly subscription. Quickbooks is also the most popular accounting software, so there are videos with tutorials and online guides. The best reason to use this software for your business is that it works well for various companies of all sizes.

A few downsides are that Mac users can’t get the full features on the cloud version and that if you have an issue, there are some incorrect answers on Intuit’s Quickbooks forums, which can make it difficult to solve a problem.

Xero

Xero is a cloud-first accounting system with over 600 integrations that help business owners with everything from inventory to payroll and much more. This software is more user friendly to Mac users when it comes to cloud-based accounting software. Xero can also track money and time spent on a project to give you the complete cost analysis. Xero is a monthly subscription accounting system; the cost will vary depending on whether you require premium features. Check out America's Best Bookkeepers

Zoho Books

Zoho Books is a simple accounting software that is user friendly and easy to use. It has integrated dashboards and graphs that keep the usability straightforward and doesn’t require you to be a certified accountant to understand. This software is only suitable for small businesses that don’t have many employees, inventory, or complex needs like larger companies have. It includes some great features like automated payment reminders for accounts payable and accounts receivable. It also has automated and manual features that help with bank accounts, project management, and inventory. This software is a monthly subscription that varies in cost, depending on what features the user needs.

Wave

Wave is free accounting software, and while generally, you need to live by the rule of thumb, “you get what you pay for,” this software is still good for accounting basics. This software allows you to perform bookkeeping functions for both personal and business finances in one place. But remember, it is free, so it does not offer some of the more in-depth features that other paid software has. While most of the basic features are free, Wave does charge for processing payments and payroll services. These services are similar in quality and what it offers as other paid accounting software.

FreshBooks Check out America's Best Bookkeepers

FreshBooks is a great accounting software meant for solo or freelance business owners. It is a light bookkeeping software that means tracking time, invoices, business reports, and payments. It is simple to use but does not have anything to deal with payroll or inventory. This is very basic, and if you ever grow your business from a sole proprietorship to a small business with employees, you will need to use different accounting software. It is affordable with a relatively low monthly subscription fee.

GoDaddy Bookkeeping

GoDaddy is not generally known for accounting, but the company obtained an accounting software company formerly known as Outright. Its features are similar to FreshBooks, but it is excellent for small, individually owned businesses since it has not payroll features. It is the least expensive software on the list (besides Wave, which is free.) GoDaddy Bookkeeping is excellent for tracking time and makes doing quarterly taxes a snap. The most outstanding features are the integrations it has with online sales platforms like eBay, Etsy, and Amazon, so if your business makes a lot of online sales, it is a great choice.

Conclusion

Accounting software can be the key to making sure your small business runs smoothly when it comes to financial tracking. The type of accounting software you choose will depend solely on your needs as a small business owner. Before choosing accounting software, take your time to determine your needs and use this list to help you decide which will be the best fit for you and your business.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
QuickBooks

QuickBooks is the top recognized accounting software used to manage customers, inventory, vendors, and finances. It is necessary to keep precise financial records, whether running a small business or a large organization. People are adopting this new technology to make their finance system more efficient, but it is essential to know whether QuickBooks will be beneficial for your business or not? There are some pros and cons of using QuickBooks, and they are as follows:

Pros: Check out America's Best Bookkeepers

  • User-Friendly:

QuickBooks is well renowned for being the most user-friendly accounting software for beginners and advanced accountants alike. This software can be easily used by people who do not have an accounting background while also containing all the functionalities and features that a pro accountant needs.

  • Integration:

QuickBooks can combine with other applications to handle accounting records efficiently. Also, a CSV or Excel file integrates into QuickBooks without any difficulty. The use of this feature allows you to make accurate accounts by creating several reports for multiple organizations.

  • Cost Efficient:

QuickBooks can be a great choice, especially for Small and Medium Enterprises (SMEs). It can be a less expensive approach instead of hiring a bookkeeper or accountant. The use of QuickBooks will help you to minimize your organization’s expenses.

  • The best option for Small Businesses:

For small businesses, QuickBooks can be an ideal choice and integrate with other programs. When your business is at its initial stage, it doesn’t require complex accounting. For such reasons, QuickBooks can be the ideal choice to opt for the following: Check out America's Best Bookkeepers

  • Supporting Network:

QuickBooks is considered a popular software for accounting purposes and has an extensive support network. This support network means that if you are facing any difficulty or any accounting issue, you can log into QuickBooks forums where you have access to experienced members. They can guide you through the stuff you don’t quite understand. They will help you to sort out your problems instead of contacting the manufacturer to resolve your issue.

  • Basics:

The first or initial version of QuickBooks offers various accounting features as per the requirements of small businesses. These features include accounts payable and receivables, inventory, payroll, and invoices. Also, you can process credit cards and create checks using QuickBooks software. Moreover, to check whether QuickBooks is perfect for your business or not, they offer a free trial period, so you don’t need to spend any money upfront.

Now let’s discuss some of the cons of using QuickBooks:

  • Not a perfect choice for Larger Businesses:

QuickBooks is not a perfect choice if you are running a large organization. If you have a company with more than 100 employees, then surely QuickBooks will not be able to serve you in the best way. For large organizations, there’s a need to develop internal software that can easily handle intricate reports and interlink to other departments within the organization.

  • QuickBooks is not a Robust Software:

QuickBooks does not come equipped with advanced features related to bookkeeping, which is the basic need for any considerable organization. These advanced features will help organizations run their businesses smoothly, but QuickBooks fails to provide such services.   Check out America's Best Bookkeepers

  • Limitations:

QuickBooks’ basic form is designed especially for the user who has limited needs both for finance and accounts. Hence QuickBooks do not propose all types of accounting processes that are being used by a qualified accountant. Also, QuickBooks has area limitations, including the number of items you can add to inventory drives.

If your business has complex accounting procedures and methods to manage inventory systems, then QuickBooks, for sure, is not a good choice as it may fail to meet your requirements.

Here are summarized Pros of using QuickBooks:

  • Efficient
  • Easy to use
  • Account reports regenerate easily
  • Flexible
  • Large support network
  • Low cost

Cons:

  • File size issues
  • Security
  • Upgrade costs
  • Limitations
  • Missing business-specific features

 

QuickBooks is user-friendly and well-known. It is used primarily for small businesses as it lacks advanced business features. The software has limited support for large organizations as far as sophisticated accounting methods are concerned. We hope that these pros and cons will help you to decide how to use QuickBooks in a way that meets your particular business needs. Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
excel to accounting software - Complete Controller

In most of the cases, small businesses begin their work using Excel. However, Excel is a practical choice, but up to certain limits. Therefore, organizations are required to evolve their software and grow. Excel is effective software and provides a large number of functions quickly. This ease is the main reason that in the world of business, Excel has great significance. However, whenever the application becomes sturdy, the spreadsheets created while no one using it. Therefore, most of the company is moving to accounting software for swift processing and working. Accounting software provides a large number of options for dealing with the financial information of an organization in the current age.

Business accounting associated with Excel’s Problem Check out America's Best Bookkeepers

There are specific problems with excel for business accounting, discussed below:

  1. Most of the small businesses forget this aspect of excel. The use of excel is quite common, and almost every individual using it; therefore, its usage does not restrict up to only experts. Moreover, the number of excel users made false judgments concerning their expertise in excel.
  2. It is a lengthy process to create excel spreadsheets that fulfill all the financial needs of the organization. The setting of invoice tracking and expense report also takes time. The employee often gets stuck in the situation of consistent making changes in the information set on the spreadsheet.
  3. Excel requires appropriate plan and knowledge, prior beginning work on it. Moreover, there is no flexibility in excel for later configuration. The individual should know that which cell be working for which part clearly. 
  4. It is quite easy to make changes in Excel spreadsheet without tracking the individual, who made changes. Therefore, it is not reliable. It can make a significant loss as well, for instance, if an employee replaces $1,00,00 with $10,000.
  5. While working with a large number of spreadsheets and data, excel often show performance issues. The system of excel becomes overload. Excel does not integrate with other business applications, which help make the business run.
  6. Another issue with excel is that it does not recognize double entries. Hence, it further makes trouble for its users. Check out America's Best Bookkeepers

Reasons for Betterment of Accounting Software than Excel

Specific reasons make accounting software better than excel.

Accounting software gives confidence to the user because its dashboard is quite easy to use. The individual will have a clear view of their financial status that makes it easier to make informed business decisions.

  1. There is a central place in accounting software for real-time financial data of the organization in the online cloud. All the lines of the bank statements are fed into the software automatically and rectify double-entered data and potential mistakes of the user.
  2. It turns longer waiting time for reports into shorter and provides most of the reports in just a few clicks. Additionally, it is quite easy to share and view budget and real-time reports. Similarly, many tasks, such as returning sales tax, could be accomplished in minutes.
  3. It creates information that investors can notify immediately. The small business of an individual will be well-equipped for the management of its finance accurately. This software is especially significant during tax hours when exchanging data with financial advisors or accountants. Information on business taxes is always up to date and ready to provide at any time.
  4. All the historical data that your investors might need will be at their fingertips. The appropriate control documents ensure that the data are not affected. Accounting software also records every transaction. This record includes sales contracts, payments to employees, and much more. A complete audit trail allows investors to understand the company’s effectiveness and meet the needs of tax authorities.
  5. Cloud-based software allows sync of financial data. Invoices, inventory management, and others would take time and avoid problems with a small business.
  6. It allows any member of the team to work from anywhere on its online data system. This software enables the user to share financial information with a financial advisor, account, and bookkeeping. Check out America's Best Bookkeepers

Accounting software makes the Business Grow

Although it is often difficult to change the way of doing business and accept the intervening changes; however, in such situations, the potential rewards are quite vast. Excel is not designed to replace accounting software. There is a particular drawback of the consistent use of excel that resolves by moving from Excel to accounting software. Therefore, it would be slightly better to move and make the business processes easier than going for a redundant option.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
online accounting software - Complete Controller

In most cases, online accounting software will not do everything you want. There will be things you cannot do (such as inventory) or things that could do better (maybe tax reports). Some of them can get resolution, and others can be added through third-party add-ons. The growing number of online applications for small businesses will be evaluated according to their ecosystem, not just immediately (or more precisely in cloud computing).

This evaluation is similar to how you choose your phone and operating system (Android, iOS, Windows Phone, Blackberry). They can have many essential features that are already built-in, but you can add apps and add features. Often there is less time available. Therefore, the software of online accounting software offers smaller businesses more benefits than the desktop accounting tools used traditionally. Following are some of the benefits of online accounting software: Check out America's Best Bookkeepers

Reduce Complexity

Cloud computing software for small businesses is easy to use by design. It is ideal for experienced or inexperienced business owners and more experienced professionals. Access books from anywhere, if you have an Internet connection. Most systems also support mobile devices, which provide access via tablets, smartphones, and PCs.

Multiple users can interact and process system data at the same time. All changes are saved immediately in the cloud. And because of the inherent fluidity of this accounting software, you can invite your accountants, financial advisors, and others to access your books remotely. This access will help when bookkeeping and leave the accounting notes in the system and collaborate more effectively with those who will help you succeed.

IT Simplified and Hassle-Free

Because the software is stored and managed in the cloud, IT activities (repair, update, and data backup) are managed by the suppliers.

How to Evaluate Online Accounting Software

Several options are available for choosing online accounting software. Business owners need to know where to start. Your accountant is the ideal starting point for valuable advice based on your budget and making sure you get the right features. Check out America's Best Bookkeepers

The typical characteristics of the online accounting software are:

  • Evaluation and formation of an invoice
  • Multiple payment options for online payments
  • Statement of income on wages and salaries
  • Warehouse monitoring
  • Tools for importing and tracking costs
  • One-click financial statements: seniority, losses and profits and tax ratios, balance sheet formation, etc.

Control panel reports provide a window for your business and also provides alerts and critical operations. Also, please focus on the software developer community (identify it as an accounting world equivalent to smartphone apps), described in detail below. Finally, if you decide to change supplier, find out how easy it is to transfer it from the platform. In the same way, what happens to your data once the contract ends?

Insufficient Spreadsheets

Theoretically, the budget and the initial plan can be completed in the table. During work, however, tables and documents can quickly lose control. Tables are almost impossible to navigate and are easily lost, and only one person can watch changes. If you have a shared disk to share a file, more people can edit or enter data, but the wrong move can be devastating. You should also not add documents that your company should follow. In terms of space, money, time, and organizational issues, it is worth investing in online software for small business accounting. Check out America's Best Bookkeepers

Economic Efficiency

Only traditional meters can receive real-time updates based on their financial situation, which may be more costly than real-time using online software. In fact, during the billing period, you can also calculate the time for selecting all physical files contained in traditional accounting.

Also, an average employee employs approximately 10,000 sheets of paper each year, equivalent to $ 80 ($ 52) per person per year. It not only generates significant losses for your business, but it also creates enormous environmental damage. By switching to online accounting to reduce the amount of paper used in your office while being more environmentally friendly, your business can save £ 100 each year (if not £ 1,000).

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

CLOUD ACCOUNTING TOOL: Cloud accounting is the same as traditional accounting and bookkeeping procedures done on an accounting software. The cloud accounting tool is hosted on remote servers, similar to the SaaS (Software as a Service) business model. Data is sent to the server into a ‘cloud’, where it is processed and sent back to the user. All application functions are done off-site, into the cloud, not on the desktop. The accounting functions are done online and not on the desktop software. Internet or other network is used for the process. The users access the cloud accounting tool through a cloud application service provider. The software has not been installed on a computer. It can be accessed from any place in the world, provided the cloud application service provider is present.

Smart management and organization from everywhere:

Cloud accounting tools have got multi-user access. Having access to accounting and bookkeeping data anywhere and anytime in the world. You can spend time in other activities related to business operations or spend your quality time with family. You can go online to access cloud accounting software while sitting at home and keep yourself updated with the accounting and bookkeeping functions in your business. An up to date view of the financial status of the business to make the right decisions at the right time. All team members can access required information whenever and wherever needed. A better relationship is built with the accountant. You can access accounting data online, and then give a quality time to your accountant for discussion related to business bookkeeping.

1. Relationship with vendors improved:

For small business owners, vendors are important. They play a vital role in the success of small business. Small business owner wants to have a pleasant relationship with vendors and suppliers. Relationships with the supplier is often disturbed by late payments. A Cloud-accounting tool prevents this situation. A business owner can easily search the status of the bill and can advise for quick payments.

2. ECO-Friendly system:

Go paperless in accounting and bookkeeping. This step is eco-friendly too. Paperwork takes a lot of time for the accountant and business owners. Small business owners do need time to interpret accounting information. Accounting software makes it easy to interpret accounting information. Cloud accounting tool reduces upfront business costs. You do not face regular maintenance and upgrading the system.

 

 

A Few Cloud Accounting Tools and their benefits

Here are five cloud-based accounting tools with reasonable price for small business owners.

  1. FreshBooks

You can access it from the desktop computer and mobile phones. It makes easy to track expenses, make online payments, generating customized invoices, generating reminders of late payments, purchase history with time-tracking, client records, and management of different projects with different rates.

 

  1. QuickBooks Online

 QuickBooks is used to 

  • Generate invoices with the logo of your company and with all details required by the customers.
  • Processing payrolls according to HR policies
  • Managing all business transactions, including bills from suppliers and vendors
  • Inventory management
  • Tracking expenses.

 

  1. Kashoo:
  • Creating professional invoices
  • Categorization of income and costs
  • Connectivity with online credit cards and bank accounts.
  • Online Sharing of data with accountant

3.    Outright:

Outright is an online cloud accounting tool for small business owner and is used for tracking expenses, profit, sales, and customers. Bank accounts and others like PayPal, eBay, FreshBooks and web stores can be connected to outright and data can be easily exported from one to another app.

4.    Xero:

  • A dashboard with bank balances, expenses, and invoices.
  • Tracking cash flow in real time.
  • Data can be shared and accessible to accountant and others
  • Scheduling of Payments and returns

Apple, Blackberry, and Android applications are available. Many add-ons like CRM, invoicing, inventory management packages are also available on demand.

Conclusion:

Cloud Accounting tools make bookkeeping and accounting operations easy and less time-consuming. A Cloud accounting tool provides small business owners a great feasibility in accounting and bookkeeping at reasonable costs.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file, critical financial documents and back office tools in an efficient and secure environment. Complete Controller’s team of US based accounting professionals are certified QuickBooks™️ ProAdvisor’s providing bookkeeping, record storage, performance reporting and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay services. With flat rate service plans, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Paper boxes in a shopping cart on a laptop keyboard. Ideas about e-commerce, e-commerce or electronic commerce is a transaction of buying or selling goods or services online over the internet.
Usually, businesses invest a huge amount of capital into their inventory. Even though they have spent so much on their inventory, they tend to manage it through the use of spreadsheets. Just as the financial accounts are handled through bookkeeping software such as QuickBooks, the inventory needs to be managed using an appropriate software as well in order to ensure a smooth handling of data and business operations. 

Thanks to the incredible advancements in technology, there are a huge number of inventory manufacturing softwares that integrate bookkeeping to ensure that your data remains in one place and you do not have to switch applications or software to have access to your important data. When you have the right tools, you can plan your operations in a better manner and run your business efficiently.

The integration of both inventory manufacturing and accounting software enables you to optimize inventory management and gives you a competitive edge as you are able to plan effectively and execute operations with confidence. This also allows you to minimize the costs of labor and errors linked with manual entering of data.

In order to avail the maximum benefits, the integrated solution you choose should be flexible and in real-time whilst offering full transparency to users.

The key benefits of having integrated solutions include:

  1. Inventory will be optimized to meet ROI goals and product availability.
  2. Supply chain partners will be able to have access to your inventory information, knowing when to deliver.
  3. Enables you to create accurate financial reports.

Though there are several other benefits associated with the integration of inventories and accounting systems, the above-mentioned three will have a huge impact on your business. It will enable you to propel your business forward by effective planning and management of resources at hand.

Optimization of Inventory

Using an integrated software provides immense benefits to both the customer and the investor. Customers are always in search of ‘fresh’ products and investors do not like having any working capital stuck in inventory. Creating a balance between the two is a tricky endeavor, as storing extra inventory causes a lot of money wasted.

In order to plan and get the right amount of inventory, your sales order, purchase order, and other planning systems should have a clear view of your inventory that is in ‘real-time’.

Visibility for Supply Chain Partners

Several companies use supply-chain partners for effective stock and inventory management, along with the management of customer shipments. In order for effective management to take place, the inventory system must be linked with the business’s back-office systems, along with third parties such as suppliers. When the data regarding fluctuating stock levels is made available to your suppliers, they can ensure prompt delivery of goods whenever required.

Creation of Accurate Financial Reports

It is extremely crucial to make sure that annual financial reports and tax returns are accurate for investors and the government.  Most of your assets could be in the form of inventory value, therefore the assets stated in the report must reflect the physical value present in your warehouse. If you want to create accurate financial reports, you need to have an integrated solution that combines the inventory system transactions with the back-office accounts.

Here are the total features you will be able to access from an integrated solution that will enable you to achieve smooth business operations:

  1. Billing of Items
  2. Forming Assemblies
  3. Management of the Inventory
  4. Entering and Processing Orders
  5. Production Control
  6. CRM – Contact Management
  7. Kitting
  8. Scanning of Barcode
  9. General Ledger and Bank Management
  10. Configuration of Products

Check out America's Best Bookkeepers

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.